Organization: Danish Refugee Council
Closing date: 15 Mar 2016
The Danish Refugee Council (DRC) is a humanitarian, non-governmental, non-profit organisation founded in 1956 that works in more than 30 countries throughout the world. DRC fulfils its mandate by providing direct assistance to conflict-affected populations – refugees, internally displaced persons (IDPs) and host communities in the conflict areas of the world; and by advocating on behalf of conflict-affected populations on the basis of humanitarian principles and the human rights. In Somalia, DRC is providing relief and development services using a human rights framework, aiming at supporting IDPs and host communities affected by conflict and natural disasters. Currently, the priority sectoral programmes include; Food Security and Livelihoods; NFI/Shelter; WASH and Infrastructure; Protection and Advocacy; Community-Driven Recovery and Development; as well as Emergency Response on a case-by-case basis.
These terms of reference relate to the ECHO-funded integrated emergency programme, implemented in Somalia since July 2014. This is a one year project.THE SOMALIA INTEGRATED HUMANITARIAN ASSISTANCE PROGRAMME.
The overall objective of the intervention was to ensure people affected by acute crisis, whether man-made or natural, are assisted in a timely and dignifying manner and offered adequate protection through humanitarian assistance and improved emergency preparedness as well as strengthened resilience. Utilizing the humanitarian principles (humanity, neutrality, impartiality and operation independence) the action was meant to bridge humanitarian gaps existing within the targeted areas through responding to immediate needs of the affected population. The implementation framework involved a coordinated consultation with local and IDP communities, local leaders and related Clusters. The targeted beneficiaries are broadly IDPs and host communities in the project areas.
The programme was implemented in all the two zones of Somalia, vide; Puntland (Mudug region) and South-Central (Benadir, Bay, Gedo, Lower Shabelle, Hiraan, and Galgaduud regions). In addition, any other areas in the larger Somalia affected by emergencies other than the ones above mentioned were targeted with emergency response initiatives. The project had four broad result areas tailored specifically to the following sectors; WASH, Food security and Livelihoods, Protection and Emergency Preparedness & Response.
Activities implemented broadly include construction of both transitional and Corrugated galvanized Iron sheet shelter units, and distribution of NFIs; cash programming, Small and Medium Enterprises (SME) for Agriculture and Off-Farm, and vocational skills training; rehabilitation/ construction water and sanitation infrastructure and hygiene promotion; IDP profiling, solar light installation and distribution of solar torches in selected IDP settlements and establishment and training of community watch groups in IDP settlements.
The project was developed and implemented, taking into consideration area-specific needs, in order to provide immediate life-saving support, ensure enhanced capacities for short-term livelihoods, build resilience to shocks, and strengthen social support and protection mechanisms of populations affected by conflict and climatic hazards in Somalia. DRC implemented most of the activities directly, except for vocational skills training activities where a partnership was developed with service providers (namely, KAASHIF and SOCWE), while facilitating the financial commitments. Moreover, two implementing partners (KAASHIF to run CFS and human rights capacity building including GBV
and legal aid training by OSPAD) were supported in Mogadishu to carry out protection activities.
PURPOSE & OBJECTIVE OF CONSULTANCY
DRC seeks a consultant to conduct an in-depth appraisal of the project to ensure accountability and integrity by systematically generating knowledge about the extent and determinants of project performances from evidence-based information; taking into consideration the design and implementation framework. In addition, the key findings will also inform the senior management in decision making with regards to the design and improvement of future, similar projects. Objectives: The main objective of the Evaluation is to conduct a final evaluation of both impacts and outcomes based on the expected results with due consideration of the support received to date from DRC and implementing partners, throughout the project implementation period. Specifically, the evaluation seeks to assess the performance of the project including;
- Assess the extent to which the results of the project were achieved, identifying contributing factors affecting achievement or non-achievement of the intended results;
- Establish the relevance, efficiency, effectiveness and sustainability of the project interventions;
- Identification and documentation of lessons learnt and best practices employed during the project implementations;
- Assess the quality of risk management system in the programming and administrative functions of the project.
- Assess the extent to which sustainability of the interventions is assured through the project and the measures that need to be done to strengthen this; and
- Assess how both gender and humanitarian accountability was mainstreamed during implementation of the programme
SCOPE OF THE CONSULTANCY
The evaluation will be conducted in Puntland and South Central districts where the project activities were implemented; and will target project beneficiaries, implementing partners, staff and other stakeholders, both at cluster and contextual levels. Currently, some parts of South-Central regions are restricted for access by non-Somalis while some of the areas can be accessed, depending on the security situation at the time of the visit and this must be organized prior. Individuals or consultancy firms applying should state how they plan to access these areas as they are project areas. The evaluation employs both quantitative and qualitative approaches to assess the impacts of the interventions.
- Inception Report – The inception report will be a scoping exercise for the assessment and will include the proposed methodologies, data collection and reporting plans with draft data collection tools such as interview guides, the allocation of roles and responsibilities within the team, a timeframe with firm dates for deliverables, and the travel and logistical arrangements for the team. This is expected a maximum of fo
- Debriefings / Feedback to Area Managers at field levels – The consultant will report his/her preliminary findings to the DRC’s Area Managers, and DRC Monitoring and Evaluations Officer before leaving the field.ur days after signing of the contract.
- Draft Report – A draft report, identifying key findings, conclusions, recommendations and lessons for the current and future operation, and take in consideration the outputs of the debriefing session. This will be reviewed by DRC for initial feedback.
- Power point presentation- Present a Draft Evaluation Report (2nd draft report) to DRC, ECHO and other stakeholders in workshop to facilitate sharing of evaluation results with a view to incorporate inputs from project stakeholders in the final draft.
- Final Evaluation Report – The final report (max 30 pages, excluding the preliminary pages and annexes), will contain a short executive summary (max 3 pages) and a main body of the report covering the background of the interventions, a description of the assessment methods and limitations, findings, conclusions, lessons learned and recommendations.
The final Evaluation report will be submitted one week after receipt of the consolidated feedback from DRC. The report should be Five (5) Hard-cover-bound copies in colour and soft copy in two (2) CD- ROMs in pdf version.
The evaluation should effectively answer the following questions under each criterion:
a) Effectiveness: To what extent were the project objectives achieved at the results level? Did the benefits reach the target group as intended? Were benefits distributed fairly between gender and across social and cultural barriers?
b) Efficiency: To what extent are the costs of project intervention justified by its results, taking alternatives into account? Analyse the quality of day-to-day management (adequacy of project budget, management of personnel, project properties, communication, relation management with elders, community leaders, other development partners, etc).
c) Relevance: To what extent did the project intervention conform to the needs and priorities of target groups, and the policies of DRC? What changes have there been in the community since the start of the project? Which of these changes are attributable to the project? What difference have these changes made to people’s lives?
d) Appropriateness: How well did the activities respond to the changing demands of the situation; considering the requirements for adaptation, ownership, accountability, and cost-effectiveness?
e) Sustainability: How and to what extent did the activities take into account longer-term needs and the interconnectedness of the existing humanitarian problems? To what extent were the stakeholders consulted and involved in selection processes for activities and beneficiaries, and implementation? Assess the degree of commitment of stakeholders and the extent to which the capacity of beneficiaries and partners were built and strengthened and Suggest improvements for the future interventions.
f) Impact: What processes led to the attribution of the results? What are the effects of the project on the beneficiaries?
It is envisioned that the evaluation will be conducted using a combination of methodologies through primary and secondary data from reliable and relevant sources. The consultant will however, in consultation with DRC, design an appropriate and comprehensive methodology to conduct the assessment. The methodology should ensure an area-wise analysis and presentation of findings based on the objectives and by sectors covered by the project.
Key Tasks: For the objectives of the consultancy to be achieved, as a minimum, the following key tasks are to be performed by the consultant(s)/firm:
- Develop an Inception Report detailing among other things; the process and methodologies to be employed to achieve the objectives of this consultancy as stated above. It should include all evaluation tools, and important time schedules for this exercise, and be presented to DRC for review and further inputs, before going to the field.
- Undertake desk review of the relevant project documents that include the Proposals, Implementation Plans, Project Implementation Reports, DRC programme management guidelines, DRC strategy documents and any other relevant documents and should take into consideration ECHO evaluation guidelines and standards.
- Design, develop, critique (with DRC team) and refine data collection tools including translation to the local Somali language, where appropriate.
- Conduct a comprehensive field based project evaluation [using both quantitative and qualitative data collection methods] as a means of providing insights on support received to date from DRC and partners and collect data on targets and objectives on the evaluation
- Carry out data collection, entry and analysis and write up the final evaluation report based on DRC inputs into the draft version.
For day to day operations, the consultant will report to both ME&L Manager and Area Manager in the field. DRC staff in the evaluation areas will provide necessary support to the team, as may be needed. The Consultant may provide updates on progress when requested by the Deputy Country Director or Country Director.
DRC will provide the following to the lead consultant:
- Transport to and from the field.
- All necessary project documents as requested by the consultant
- Travel Insurance, where applicable
- Accommodation, including meals, for consultant (where necessary)
- Pay consultancy fees at a mutually agreed rate
The terms and conditions of service will follow DRC terms of consultancies. Payment will be done according to the finance procedures of DRC.
DURATION OF THE CONSULTANCY
It is anticipated that the assessment will take 15 working days from the date of signing the Contract. The Consultant/Consultancy firm should develop a feasible costed work plan/activity schedule covering an approximately 15 days and submit as integral part of the proposal for this consultancy.
PROFILE OF THE CONSULTANT
- Have an Advanced degree in Development Studies, Social sciences or other relevant fields.
- Demonstrable experience in leading evaluations of humanitarian programs responding to major disasters, with specific emphasis on WASH, DRR, Livelihood and Food Security and Protection;
- Demonstrable experience in leading evaluations using Participatory Impact Assessment (PIA) approaches
- Knowledge of strategic and operational management of humanitarian operations and proven ability to provide strategic recommendations to key stakeholders;
- Strong analytical skills and ability to clearly synthesize and present findings, draw practical conclusions, make recommendations and to prepare well-written reports in a timely manner;
- Demonstrated experience in both quantitative and qualitative data collection and data analysis techniques, especially in emergency operations;
- Experience, knowledge and clear understanding of Somalia’s humanitarian context;
- Good interpersonal skills and understanding cultural sensitivities;
- Readiness to travel to Somalia and conduct direct standard assessment activities.
ASSESSMENT AND AWARD OF CONSULTANCY
DRC will evaluate the proposals and award the assignment based on technical and financial feasibility. DRC reserves the right to accept or reject any proposal received without giving reasons and is not bound to accept the lowest or the highest bidder. Only those shortlisted will be contacted. Any subcontracting of the consultancy will not be accepted.
For general information about the Danish Refugee Council, please consult www.drc.dk.
DRC has a Humanitarian Accountability Framework, outlining its global accountability commitments. All staff are required to contribute to the achievement of this framework (http://www.drc.dk/HAF.4265.0.html).
How to apply:
Having critically considered the scope of work and requirements of this consultancy and your suitability for the same, you are invited to submit your Expression of Interest (Eol) online via https://drc.ngo/about-drc/vacancies
The EoI should include:
- CV (s) with details of qualifications, experience, telephone number and names of three referees,
- Technical proposal that summarizes your understanding of the ToR and the proposed methodology, including the foreseen work plan for the days;
- A sample of Participatory Impact Assessment (PIA) study report and
- Financial proposal providing cost estimates of daily consultancy fees in US dollars ($). Daily consulting rate is negotiable, although will be commensurate to DRC consultancy terms and standards.
Please forward the expression of interest, in English and marked ‘Final Evaluation of Integrated Emergency Response Programme in Somalia’ no later than 15th March 2015.
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