Syrian Arab Republic: Baseline Survey Consultant

Organization: Norwegian People’s Aid
Country: Syrian Arab Republic
Closing date: 15 Mar 2016

Terms of Reference for the Baseline Survey
“Improving Food Security and Livelihoods in Aleppo and Hasakah Province in Syria”

    NPA is the Norwegian labour movement’s humanitarian organization for solidarity. NPA’s goal is human
    worth and equal rights for all, irrespective of sex, disability, ethnicity, religion, age, sexual preference or
    social status. The NPA vision is solidarity in practice. The vision demands commitment and action to
    protect life and health, build democratic societies and strengthen people’s ability to master their own
    lives. NPA is politically independent but not a politically neutral organization. NPA takes a clear position
    in important social debates to encourage the goal of a more just world, meaning that NPA often chooses
    partners that may be opposed to, or in conflict with, those in power. NPA believes that popular
    participation and organization are important measures in securing human rights and giving people
    greater influence over their own lives and social development. Since 2012 NPA’s International
    Development Department has been implementing a portfolio of activities for improving food security
    and supporting moderate Syrian opposition groups and civil society organizations.
    The project “Improving Food Security and Livelihoods in Aleppo and Hasakah Province in Syria” is a 12
    month programme that seeks to make a contribution towards addressing this critical humanitarian need
    through support to selected households in Aleppo and Hasakah provinces of Syria, to save lives by
    distributing food baskets, as well as to preserve and develop essential household livelihood assets, and
    reduce dependence on external aid and/or negative coping strategies. The proposed project builds on
    NPA and NPA’s partner experience implementing relief and development programmes in the target
    locations, applying NPA’s partnership strategy. The project will be implemented in partnership with three Syrian partner NGOs.
    Project overall goal
    The overall goal of the project is for households in Aleppo and Hasakah provinces to preserve and develop essential household livelihood assets and reduce dependence on external aid and/or negative coping strategies.
    Project target areas
    The project targets communities in the following locations: Aleppo city, Aleppo Rural, Kobane, and Hasakah villages in proximity to Qamishly, Amuda and Derik. A total of 1,620 HHs will be directly benefitting through Food Basket distribution and Livelihoods project, and indirectly 110,000 families will benefit from animal health awareness sessions by radio.
    Project activities
    The project applies different implementation modalities depended on the location. The modalities include, supporting household livestock assets by distributing sheep and fodder, as well direct food basket distribution in Aleppo. Livelihoods programming through provision of small scale agricultural, animal healthcare (veterinarian visits, vaccination campaigns, and radio awareness sessions) provision, and livestock inputs in Kobane and in Hasaka. Later in the porgramme water infrastructure rehabilitation will also be implemented. A detailed logical framework with indicators is enclosed in Annex 1 which can be used intensively to
    design a baseline survey methodology, particularly data collection tools so that all necessary information is gathered and analyzed in the survey report.
    NPA emphasizes result based project frameworks. “Improving Food Security and Livelihoods in Aleppo and Hasakah Province in Syria” project has clearly defined project outcome and outputs stated in the project logframe with indicators (Annex 1 – Project LogFrame). It is vital for the project that intended outcomes are achieved during the project period. Whether intended project results are achieved, is identified through a comparison between the initial stages of project with a final stage evaluation.
    Therefore, it is necessary to establish the beneficiary livelihood status against the planned targets and indicators throughout the project period and particularly at the end of the project.
    In this scenario, to establish initial benchmarks (baseline) at the start of the project is crucial, acting as a reference milestone to measure project progress (outcomes and outputs). Further, the baseline survey will also generate information that will be important in this project related to food distribution, livestock, agriculture and livelihoods of people.
    Purpose of this consultancy
    a) Develop the tools and methodology for conducting the baseline for “Improving Food Security and Livelihoods in Aleppo and Hasakah Province in Syria” project, developing standard questionnaires that can also be measured at the mid-line and end-line of the project as those questions will constitute an integral part of the monitoring plan.
    b) Conducting sample size data collection activities in NPA’s project target locations
    c) Develop a baseline report which will establish benchmark against the project defined indicators related to project outcome, outputs and inputs. The established benchmarks (baseline) will be compared to results at the end of the project.
    d) Capacity Building: Develop basic guidelines and train NPA project and field partner staff on how to apply questionnaires and consistently track progress against logframe indicators, and how to report on this.
    Key responsibilities
    The composition of the study team is the responsibility of the consultant/firm who can choose
    depending on their internal systems, ideas and logic, but team members must fulfill competency criteria (refer to point 5). However, NPA recommends that team should comprise of one Team Leader/Focal point that takes overall responsibility of this baseline survey and coordinates/liaises between NPA and the survey team.
    Other important responsibilities include the selection of adequate numbers of enumerators who will be deployed to gather data from the field. Supervision of the field work and quality (reliability and validity) of the data/information collected at field level is the primary responsibility of the team leader. Similarly, the Team leader will work closely with NPA’s project management team. In each step and process, consultation with the NPA Relief Programme Manager is vital.
    The consultancy/ consultant team will be primarily responsible to:
    • Develop/design a baseline methodology and survey with consideration of the basic Methodology described under point 4, including development of a questionnaire for HH surveys, a checklist and tools for group interaction including FGD with target beneficiaries and stakeholders.
    • Share the baseline plan, develop a study design including process, methods and
    questionnaires/checklist with NPA, collect feedback before finalizing the study design.
    • Development of baseline questionnaires that can be reused in midline and end-line processes.
    • Pre-test questionnaires and other tools.
    • Debrief/discuss with the project team about the effectiveness of the questionnaire, checklists and other tools used in pre-test. Collect feedback and finalize them.
    • Orient, train and supervise the enumerators.
    • Carryout fieldwork together with the enumerators.
    • Ensure quality of information collected from the field, cross check with the validity of information collected and verify/revise where needed.
    • Data entry, translation (English/Arabic) and analysis of baseline data collection.
    • Update progress of the study to NPA’s Relief Programme Manager.
    • Update NPA in case of any emerging issues related to the survey arising during its development.
    • Prepare a draft baseline report, setting relevant values for the baseline and establishing end line targets to share with the NPA project team, project staffs and collect their feedback.
    • Presentation of major findings to NPA and collect feedback.
    • Prepare the final report incorporating feedback, suggestions and submission of the final report (a compiled version of the report – both hard copy and electronic version in word format) by the date given below.
    • Collaboration with the NPA project team to develop practical guidelines including questionnaires, household surveys for ongoing monitoring of project progress against indicators, based on the final baseline report.
    • Training of NPA project staff and partner staff on information collection and monitoring including household surveys, key informant interviews, conducting focus group discussions, data analysis and reporting in order to develop capacity of the NPA project staff and partner staff for measuring and monitoring project progress against indicators. Detailed content and schedule of capacity building training has to be organized in consultation with NPA.
    Key deliverables
    • Comprehensive baseline report with set methodology and baseline survey questionnaires that can be reused in the midline and end-line reviews by NPA and its partners.
    • Provide practical guidelines and capacity building of NPA project staff and field level partner staff on monitoring and measuring progress against indicators, analyzing data and information collection (including household surveys, key informant interviews and conducting focus group discussions, and reporting).
    • All developed tools, questionnaires, report, guidelines should be delivered to NPA in soft and hardcopy.
    This consultancy will combine basic project document reviews, development of baseline methodology, a baseline survey questionnaire, collect data from field and data analysis. To provide a comprehensive baseline report, by interpreting findings from the field in the perspective of the project component/indicators for a comprehensive baseline report. Development of basic practical guidelines, checklists and training of NPA and partner field level staff on how to implement and use developed tools, methods and how to consistently track progress against logframe indicators.
    The baseline survey should be conducted and a preliminary draft report should be submitted to NPA in a period of 30 calendar days. The final baseline report should be submitted to NPA within two weeks of receiving NPA’s feedback to the draft report.
    The monitoring practical guidelines and training should be implemented within 15 calendar days after the submission of the final baseline report.
    A detailed work schedule will be established jointly with consultant/firm and NPA.
    Survey Approach and Methodology
    The baseline study will utilize a wide range of appropriate tools and methodologies to measure the status of social, economic/financial, physical, natural and human assets of the targeted
    communities/households (HHs), and also of NPA’s partner capacities within the framework of the ‘Improving Food Security and Livelihoods in Aleppo and Hasakah Province in Syria’ project and as spelled out in the project document. The study findings will be primarily used by NPA, and NPA’ partners.
    The baseline survey will employ both qualitative and quantitative methods for data collection and a review of secondary information. Household surveys will be conducted using semi-structured questionnaires (draft developed by consultant and approved by NPA) and key informant interviews (KII) as well as focus group discussions to triangulate and collect qualitative data. The baseline data should also include segregation of beneficiaries by gender and age, and ethnicity.
    Primary data collection will be collected through mobilization of qualified enumerators. An appropriate sampling methodology will be used to determine the sampling frame, sample size and respondents.
    However the basic guidelines relevant to sample size and locations are identified below. The survey will be carried out in the target project locations within Aleppo and Hasakah Provinces. The baseline information should be collected to support the analysis of all relevant indicators and cross cutting issues as defined in the project logframe and indicated in the project documents. Focused Group Discussion and unstructured interviews with key informants will provide information for assessments of the status and effectiveness of services by project, service providers, agro-vets, capacities, etc.
    Survey Tools and Techniques: Household level questionnaires, key informant interview (KII) checklist and FGD checklist will be primarily used in the baseline survey. The consultant will be required to develop household level questionnaires and focus group discussion checklists based on the logframe indicators at first and then share these with the NPA team. Data collection tools should clearly establish benchmarks for each identified indicator. These benchmarks should also be supportive to establish milestones for the project.
    Sampling Methodology and Sample Size: The intended total number of primary/direct beneficiaries of this project is 1,620 households. The number of indirect beneficiaries is 110,000 HHs. The sampling study will include direct beneficiaries, in relation to water structure rehabilitation and radio campaign awareness for animal healthcare. It will also include indirect beneficiaries benefiting from these two interventions. The unit of study will be the household. The specific project locations/neighbourhoods are:
    # Governorate Target location Project
  5. Aleppo Atareb – Kafr Naha Food Basket Distribution
  6. Aleppo Jebel Saman (Aleppo City) – Sheikh Maqsoud Food Basket Distribution
  7. Aleppo Ashrafiyeh Food Basket Distribution
  8. Aleppo Jebel Saman (Aleppo City) – Tal
    Alzarazer Food Basket Distribution
  9. Aleppo Jebel Saman (Aleppo City) – Almasrania Hollk Fokani Hollk Tehtani Food Basket Distribution
  10. Aleppo Jebel Saman (Aleppo City) – Alsakhor neighborhoods Food Basket Distribution
    Governorate Target location Project
  11. Aleppo Jabal Samaan – Al Atareb – Babto Livelihood (Livestock input and veterinarian visits)
  12. Aleppo Jabal Samman – Al Atareb – Maaret Al Atareb Livelihood (Livestock input and veterinarian visits)
  13. Aleppo Jabal Samaan – Al Atareb – Al Tawameh Livelihood (Livestock input and veterinarian visits)
  14. Aleppo Jabal Samaan – Al Atareb – Al Sahhara Livelihood (Livestock input and veterinarian
  15. Aleppo Kobane – Barkh Botan Livelihood (Livestock input and veterinarian visits)
  16. Aleppo Kobane – Qomji, Livelihood (Livestock input and veterinarian visits)
  17. Aleppo Kobane – Taalek, Jebnet Livelihood (Livestock input and veterinarian visits)
    Governorate Target location Project
  18. Hasakah Quamishli Municipality’ water station rehabilitation, vaccination campaign,
    veterinarian visit and, animal healthcare awareness through radio sessions
  19. Hasakah Derbassiyeh
  20. Hasakah Amuda
  21. Hasakah Ras Al Ain
    A total of 20% of the primary beneficiaries will be taken as a sampling size for each of project location with representative from different project modality (door to door, collection centre). Key informant interviews need to be undertaken with NPA partners (3 local partners), 1-2 focus group discussions with local stakeholders (to be identified together with NPA per target location: e.g. farmer cooperative, local supplier) for specific key indicators, and with FSL cluster members and any other key informants identified as relevant to the project success.
    Baseline Report Preparation and Submission: The consultant/firm will have to prepare a draft report and share with the NPA team within two weeks after completion of field activities. NPA will provide feedback on the draft report and after incorporating the recommendations, the report has to be finalized in two weeks for final submission. The report should provide a comprehensive analysis consisting of benchmarks, of all indicators set in the logframe and other crosscutting issues. The final report of the baseline survey should be submitted to NPA within 45 calendar days after the contract is signed.
  22. COMPETENCY OF CONSULTANT: The team Leader (TL) should possess extensive work experience and in depth knowledge of the socio-economic and agri-livestock sector, conducting evaluations and baseline surveys. It is desirable that they have a post graduate in agriculture, livestock, economics and/or marketing. Preference will be given to someone who possess past experience working with INGOs and conducting evaluation surveys. Other team members should also possess educational background and work experiences in baseline surveys. Consultant experience in capacity building on monitoring systems is also required.
  23. SUBMISSION OF TECHNICAL AND FINANCIAL PROPOSITION:The potential and interested firms/consultants must submit technical and financial plans expressing their interest to conduct baseline surveys for the project “Improving Food Security and Livelihoods in Aleppo and Hasakah Province in Syria”. Documents are expected for submission as a technical and financial proposition within 7 calendar days of the date of announcement.
  24. • Organization Profile, including an organogram, experiences and CVs of key personnel for the team; e.g Team Leader
    • Technical proposal.
    • Total budget.
    NPA will hold prior discussions with interested consultants/firms to provide further clarification of the ToR in order to ensure quality quotations. Interested consultants/firms should contact NPA at the below provided contact e-mail to agree on the meeting date and time.
    Evaluation Criteria: The firm/Consultant will be evaluated based on following criteria:
    • Previous work experience.
    • Methodological/technical aspects of carrying out the study and technical expertise in livestock, agriculture and socio-economics, monitoring capacity building.
    • Total budget (consultant fees, breakdown of activity costs, etc).
    Financial Limitation: Total budget available for the baseline survey and capacity building of NPA and partners staff is 15,000 USD (fifteen thousand USD). This budget includes the entire total cost of consultant/firm agency to implement the above listed activities and deliverables. No extra expenses will be covered by NPA.

How to apply:

Application Procedure: Applications should include the following:
• Proposed methodology, activity plan/work plan, budget and sampling framework.
• Proposal package including previous demonstrated experience on similar consultancies.
• At least three previous references.

Please send your applications/ proposals no later than COB 15th March 2016 to NPA email:

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