Parish Administrator

Posted by: St Thomas’ Episcopal Parish

Washington, DC, US

The Parish Administrator will oversee the efficient and effective operation of the administrative support functions of St. Thomas’ Episcopal Parish, while serving as the first-line representative of the parish through interactions with those who visit, call, email, or otherwise contact the congregation. St. Thomas’ is in the process of building a new church. The Parish Administrator should be prepared to work remotely, as well as in temporary office space, once construction begins.

Essential Functions

  • Answer the church phone during office hours, providing information, taking messages and transferring to staff as appropriate
  • Greet visitors and assist them with inquiries as needed, updating the Rector and maintaining confidentiality as applicable
  • In consultation with the Rector and Vestry members, coordinate and produce accurate documents, including service bulletins, email blasts, electronic newsletter, prayer list, volunteer schedules, and contribution statements
  • Facilities management, including oversight of scheduling church building rooms and programming events calendar, as well as building use rental agreements and payments
  • Assist with parish financial management by making bank deposits on a weekly basis, tracking dedicated gifts, and preparing check requests for the parish bookkeeper
  • Maintain current files for all vendors
  • In partnership with the rector, maintain accurate church records, including official register, parish directory and membership database, annual parochial report, letters of transfer, vestry minutes, and annual reports
  • Update the church website and on-line calendar regularly, maintaining current and correct information
  • Provide administrative support to the rector

Other Responsibilities

  • Supervise maintenance of office machinery (copier, phones, etc.), arranging repair visits when necessary
  • Coordinate and order supplies for church and parish staff, filing timely documentation for payment with bookkeeper
  • Recruit, train and organize volunteers to assist with administrative projects as needed

Minimum Qualifications and Expectations

  • Per the recommendation of the Episcopal Diocese of Washington, parishioners of St. Thomas’ parish are ineligible to be considered for this position
  • Successfully complete a comprehensive background check
  • Fulfill all requirements of the Episcopal Diocese of Washington for training and certification in avoiding sexual harassment and abuse, including their current programs “Safeguarding God’s Children” and “Safeguarding God’s People”

Education

Community college degree preferred but not required

Experience and Skills

  • Experience working with the public, preferably in a church or religious setting. Background in a liturgical church (Roman Catholic, Lutheran, Orthodox, Anglican) a benefit, with Episcopal church experience a particular plus
  • Experience working in an administrative/office environment, experience managing all aspects of an office is preferred
  • Competency in Microsoft Word, Outlook, Excel, and searching on-line using a web browser
  • The ability to communicate effectively with people from a variety of backgrounds
  • Self-directed, able to work independently and accomplish tasks with limited direct supervision

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