Organization: Relief International
Closing date: 15 Oct 2016
TERMS OF REFERENCE
Position: Grants Assistant Location: Gaziantep, Turkey Reports to: Grants Manager Duration: 9 months
About RI Established in 1990, Relief International (RI) is a leading global humanitarian, nonprofit organization committed to transforming adversity into renewal for the world’s most vulnerable populations. By partnering with communities on the front lines, RI innovatively bridges the gap between immediate relief and long-term community development, providing them the tools and support they need to gain self-reliance. Relief International is a registered NGO in Turkey and is based in Gaziantep to build capacities of Syrian communities to respond to their needs in health, water, sanitation and hygiene (WASH), and education.
Position Summary The Grants Assistant will be an integral member of the Grants Unit at RI Turkey. The Grants Unit serves as the facilitator for grants management processes in country and ensures compliance with donor requirements at all stages of the project lifecycle. The Grants Unit’s responsibilities include, but not limited to, ensuring timely and quality reporting, facilitating grant opening and closeout processes, advising on donor rules and regulations, maintaining grants related information and files, coordinating proposal development processes, capacity building of staff and implementing partners, and developing internal and external communication materials. Reporting to the Grants Manager, the Grants Assistant will serve as the focal point for grants information management and will provide day-to-day administrative support for the Grants Unit.
Position Duties and Responsibilities • Maintain a database of grant documents and ensure that staff have access to the final approved documents related to their specific program; • Do regular file audits to ensure that filing is comprehensive and up-to-date and liaise with relevant staff to obtain grants documents and important correspondence; • Maintain a grants and reports tracker and circulate it to the senior management team following major changes (e.g. new grants awarded, modifications of existing grants); • Assist the Finance Department in meeting audit requirements and providing access to grant files; • Assist with the organization of grant opening, closing, and monthly meetings, take meeting minutes, and follow up on action points; • Support the Grants Manager in monitoring grant expenditures and conducting variance analysis, as well as ensuring compliance with donor rules and regulations; • Support the Reporting and Communications Officer in drafting and reviewing narrative reports; • Provide day-to-day administrative support for the Grants Unit; • Supports the Grants Unit in other areas as needed, including proposal development, communications, and capacity building of staff and sub-grantees.
Qualifications & Requirements • Undergraduate degree in a relevant field (graduate degree desirable); • At least one year of work experience in relief or development programs, preferably in response to the Syrian conflict; • Fluent written and spoken English required. Arabic or Turkish language skills strongly preferred; • Ability to write clearly and coherently; • Excellent organizational and analytical skills; • Competence in Microsoft Office; • At least basic understanding of grants management, program development, and budget processes; • Ability to work well in a team and in a multi-cultural setting; • Excellent inter-personal communication skills; • Ability to work in unstable security environments; • Flexibility, optimism and a sense of humor are assets and highly valued; • Valid Turkish work/resident permit or related documentation.
RI Values • We uphold the Humanitarian Principles: humanity, neutrality, impartiality and operational independence. • We affirmatively engage the most vulnerable communities. • We value o Inclusiveness o Transparency and accountability o Agility and innovation o Collaboration o Sustainability All RI staff, volunteers and interns must adhere and respect these values.
Professional Standards All Relief International members (staff, volunteers and interns) are committed to the RI policies such as, RI Code of Conduct, Child Protection Policy, Reporting Conflict of Interest, Reporting Misconduct, Reporting Sexual Exploitation and Abuse. All new comers are expected to adhere to all these policies.
Disclaimer Clause This job description is not an exhaustive list of the skills, effort, duties and responsibilities associated with position.
How to apply:
In case you meet the requirements and you are interested in the position, please send your CV and cover letter in English to email@example.com before October 15, 2016 stating in the subject line “Grants Assistant.” In addition, three professional references are required. All candidates must be eligible to work in Turkey (residence permit or AFAD Card from Gaziantep) or have a valid Turkish ID.
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