Kenya: ToR Evaluation of Kenya Peaceful Youth and Communities Program

Organization: American Friends Service Committee
Country: Kenya
Closing date: 21 Oct 2016

1. History of the program

The American Friends Service Committee (AFSC) is a Quaker organization that includes people of various faiths who are committed to social justice, peace, and humanitarian service. Its work is based on the Quaker belief in the worth of every person and faith in the power of love to overcome violence and injustice.

AFSC started an exploratory program in Kenya in 2012 following a board decision. The Kenya’ program was launched in September 2012 by the International Program Executive Committee (IPEC) in accordance with the AFSC’ Strategic Plan (2014-2018). In 2013, a conflict analysis was done which informed the design of the Kenya Program document in 2014. The Kenya Program was initially designed to address three of the strategic priority areas identified at that time, namely:

  • Economically empowered youth become champions for peace and reconciliation,
  • Enhanced capacities of youth-related peace agencies to actively participate in peace-building initiatives at community and national levels.
  • Improved coherence, coordination, and synergy amongst key agencies and networks working toward conflict resolution and sustainable peace-building in Kenya.

It was not until 2014 that work was started under the third priority due to limited human and financial resources. With AFSC providing an annual budget of US$ 50,000 as seed money, the program started off in 2014 with national level work under the third priority strategy expanding to cover the second strategy in 2015 in partnership with ‘Quaker led organizations including Alternative to Violence Trust (AVPT), Friends in Peace and Community Development (FPCD) and Friends Church Peace Teams (FCPT). The budget for Kenya Program has since increased to US$76,011 in FY16.

However, due to various reasons, some of the partners are not through with implementation of the pilot phase. The Program was implemented by the Associate Regional Director (ARD) who had 50%-time allocation with support of a part-time intern. In August 2016, the program recruited a full-time Program Officer to work closely with the ARD and supported by an Intern.

Following the Kenya exploratory Program and subsequent pilots, AFSC is at a stage of making a look back and evaluate the Program and to design a new Program phase that is informed by the current context/conflict analysis as well as the evaluation/assessment on progress made in implementing the Kenya Peaceful youth and their Communities Program (KPYCP).

2. The Rationale of the Evaluation

The evaluation aims to assess the relevance, efficiency, effectiveness, and sustainability of the program, the current operational context and the outcomes so far of AFSC’s work to the youth and their targeted communities. The evaluation is being conducted at end of 18 months of the pilot phase so as to inform the next phase of the program. The findings and recommendations of this evaluation will inform AFSC future program undertakings in Kenya. The evaluation will also contribute to improving the program’s methodology, strategy and approach of namely, AVP and HIPP.

The Specific Objectives are:

· To evaluate the extent at which planned program results have been achieved in line with the three strategic priorities mentioned above and document it.

· To assess the appropriateness of the program design including targeting, approaches, partnerships to achieve the intended results and advise on way forward.

· Recommend a way forward or any adjustments to the program grounded in the findings, lessons learnt, recommendations, and practicality of the intervention.

· Provide evidence-based, relevant, and practical recommendations that will inform a 3-year fundable Program Proposal for the Kenya Program.

· Appraise, review and recommend improvements in the program’s monitoring and evaluation system.

The Users

The evaluation findings, lessons and recommendations will be used primarily by AFSC, partners and program participants, supporters of the program. The evaluation findings will also help contribute to AFSC’s toolkit in terms of best practices in program design, approach, and implementation. Findings may also be used in AFSC and partner messaging regarding best practices and success stories in youth-focused peace building.

3. Task Description

a) The Scope of the Evaluation

The evaluation will look into the following aspects:

  1. Program objectives/outputs;

  2. Implementation;

  3. Program partnerships;

  4. Monitoring and evaluation;

  5. Sustainability of results;

  6. Scalability of the program;

  7. Conclusions and lessons learnt.

  8. Design of the new three-year proposal of the Kenya Program.

  9. SWOT analysis of the Kenya Program including.

The consultancy will cover the following geographical areas: Nairobi, Kakamega and Samburu where the program is implemented. The consultant will also explore and recommend next potential target areas based on the findings on the ground.

The consultant will assess the quantitative and qualitative achievements of the intended goals of the pilot work, namely the (Alternatives to Violence Project) and the HIPP (Help Increase Peace Project). The consultant will also review relevant program documents to validate the appropriateness of target groups, target areas, partnerships and alliances, as well as approaches and methodology.

The consultant will review all documentation regarding the Kenya Peace Conference (KPC) and assess the relevance, efficiency, effectiveness and outcomes of AFSC convening of the KPC. The Consultant will also review the capacity of the program implementing partners and make recommendations that will inform plans for their capacity development and their future engagements with AFSC.

The consultant will also review the Kenya Peace infrastructures and policies and advise AFSC on relevant, efficient, and effective ways of engagement in order to achieve Shared Security goals and national priorities.

b). Context of the Program

A Conflict Analysis commissioned by AFSC revealed that although there are a number of actors in peace building and conflict transformation, in the country, there is lack of coherence and no shared vision for peace. It also revealed a gap in coordination not only at national level, but also between the local level and national level. Among the key factors driving conflict, poverty and unemployment featured strongly. These factors render the youth vulnerable to gangs, war and crime. It is on basis of the integrated assessment of the requirements for catalyzing and consolidating a comprehensive national peace program, that AFSC has drafted this proposal to contribute in addressing some of the critical gaps.

The key focus of the program was to contribute to addressing unequal distribution of resources and lack of coordination amongst peace players. The underlying cause of conflict is premised within this inequality. Kenya’s conflict problem is big and dates back to colonial times. A systemic change is required to address structural causes of conflict in Kenya which include: Marginalization, Land tenure systems, Historical injustices, Manipulation of ethnicity, Identity consciousness, Unequal resource distribution and Human rights violations. The AFSC Kenya peaceful youth and their communities Program was to choose to focus on proximate factors of conflict based on the current strengths and comparative advantage. The emerging program focus was youth employment, with integrated livelihoods and peace building. Our contribution to income generating projects will mainly be at policy advocacy level, with demonstrable initiatives at community level for evidence, and example of individual and societal change. We will work through partnerships and collaboration with peace actors with a view to improving economic empowerment of youth. Youth targeting was aimed at changing their attitude, developing leaders and later peace ambassadors. In order to realize a systemic change, AFSC was to work with other players including Quaker organizations who are engaged in breaking the cycle of violence. Most of these organizations have been employing the AVP (Alternative to violence approach) which has led to individual transformation at some scale. The Program will seek to leverage actors using AFSC comparative advantage through CSO engagement, linking Society of Friends in Kenya with other key actors and people in the country in order to corporately influence change at societal level.

This Peaceful youth and their communities Program was therefore designed to: a) Promote common vision and leverage on synergetic efforts of peace actors to tackle underlying causes of conflict. b) Increase youth livelihood action; Production and business skills and business startups and c) contribute to developing youth and partner capacity and ownership for Peace building.

Goal and key outcomes: The main goal of the program was to transform institutions and societies by promoting a culture of peace among the youth and their communities in Kenya. We were to work in partnership with other stakeholders to achieve the following key outcomes:

  1. Improved Coherence, Coordination and synergy amongst key agencies and networks working toward conflict resolution and peace building efforts in Kenya.

  2. Economically empowered young men and women become champions for peace and reconciliation.

  3. Enhanced capacities of youth, women and related peace agencies to actively participate in peace building initiatives at community and national levels.

See attached Program Concept note for further details.

c). Timeframe

The consultancy will be carried out in a maximum of 15 working days during the month of November 2016, with field work scheduled to take place between November1-14, 2016. Final report should be submitted to AFSC not later than December 30, 2016.

d). Evaluation Questions:

Program evaluation questions will include:

· Appraise the Program design in its current form

· What have been the strengths and weaknesses of the program?

· What were the main successes and challenges of the one-year pilot program in Kenya?

· Extent to which Program outcomes were realized, what could be done differently and what should continue?

· What should the program continue working on, and in what field of work is there a need to revise the program planning?

· What Lessons have been learnt from the pilot work, whether to scale up pilot components where, how and with whom?

· Are the objectives of the program relevant to the current country context, administrative devolved structures and current conflict analysis?

· Are the objectives of the program realistic?

· Are the theories of change relevant and/or realistic?

· How relevant is the Program to Kenya’s conflict analysis?

· How do the beneficiaries of the program see its effect on their lives? How many beneficiaries were reached? What is their ethnic, age bracket, gender and economic background?

· Has AFSC been successful in reaching diverse communities within Kenyan communities? What are some ways AFSC could do to leverage their diversity?

· How aligned is the AFSC Kenya Program to national policies and strategies of devolution?

· How aligned is the Kenya Program to the AFSC Africa Strategy and shared security strategy?

· Is the Country program relevant to the Kenya context? What is the current context /conflict analysis and what kind of interventions strategies do you think are suitable to cause change?

· How Relevant do you find the following initially planned outcome of the, Kenya Program ‘’economically empowered youth become champions for peace and reconciliation” What activities do you think are needed to realize this outcome if need be. Would that address the nexus between peace and livelihoods?

Partner relations:

  • What is the added value of the different partners?
  • What can be improved in the relationship with partners?
  • How diverse are the program partners? What populations are not represented and should be?
  • Are the objectives of the program relevant for the partners? Were the partners involved in shaping the programs development? If so, how?
  • What support should AFSC offer partners other than financial support?
  • Have partners improved their capacity to implement programs due to AFSC’s support? Have they modified any of their programs due to AFSC’s support? What other changes or benefits and added value have resulted from partnership with AFSC?
  • Does the Program have strategic partnerships, alliances and coalitions necessary to realize the goals?

AFSC’s Role:

  • What is AFSC’s niche? Does AFSC’s work with the different partners compliment or duplicate the work of other actors?
  • Are the program results cost effective? How is the effect of different aspects of the program measured against the resources allocated for it?
  • How known is AFSC’s Kenya program work in the country? How much visibility does AFSC have as an organization in this work?
  • Does AFSC have the necessary resources to deliver the intended goals?

· What resources/ donors are available for peace Programs out there and how can AFSC leverage her comparative advantage to tap into these resources? Identify funding opportunities.

  • Any other questions as deemed fit by the evaluator. Additional questions shall be based on the OECD/DAC Criteria and Bread for the World’s “Recommended Guideline for the Preparation of Terms of Reference for Evaluations” focusing on relevance, effectiveness, efficiency, and sustainability (see Appendix 1 for the criteria and standard questions).

4. Evaluation Process/Methodology and Approach

The consultant will come up with an appropriate methodology to carry out this evaluation.

The consultancy will be carried out in a maximum of 15 working days during the month of November 2016. The evaluation should be carried out within this period, including field work scheduled to take place between the 1st November and the 11th November, 2016. Final report should be submitted to AFSC not later than 30th December 2016.

The Consultant will come up with an appropriate methodology for this evaluation. Suggested methodology will involve but not limited to:

Reading background information and program documents such as the Africa Strategic plan, the Africa draft shared security strategy, Kenya conflict analysis, the annual plans and reports, the base line surveys, the KPC working group annual plans, conference reports 2014, 2015 and any activity or partner reports as needed.

Interviews will be held with program stakeholders among which include implementing and strategic partners such as AVPT, FCPT, FCPD, Kenya Unites, CREATA (**Centre for Regeneration and Empowerment of Africa through Africa)** and Peace Net. The consultant will after the desk review hold an inception meeting to present the inception report which has to include a refined methodology, list of interviewees and final evaluation plan. The field work should consult with not only the partners of AFSC’s Kenya program (6 partners), but also the INGO’s working on similar issues and relevant key

actors in the peace sector National Steering Committee (NSC), National Cohesion and Integration Commission (NCIC), TJRC (Transitional Justice and Reconciliation Commission) and Kenya Peace Conference (KPC) members. etc.).

Focus group discussions may be held with project participants as appropriate

The consultant will work in close collaboration with the Kenya Program team and later debrief the AFSC management team and validate the draft report with AFSC team and partners before producing a final report.

  1. Products of the consultancy

The consultant is expected to produce the following:

  1. Inception Report: in English, maximum 5 pages, electronic copy.

  2. Draft report and presentation of main findings and recommendations to the joint partners meeting convened by AFSC in October.

  3. Final Evaluation Report: in English, not to exceed 30 pages (without annexes), including a brief executive summary due December 30, 2016.

    All final products have to be submitted in English. The consultant will be responsible for any translation needed in order to perform this evaluation.

    The final report should include the following:

  4. Executive Summary

  5. Introduction

  6. Methodology and approach

  7. Main findings per strategic priority

  8. Conclusions

  9. Recommendations

  10. Annexes will include among others: TORs, Inception Report, Questionnaires, list of interviewees, list of partners enjoined in the report, etc.

6. Budget

Provide a detailed budget as well as a description of the specific deliverables that will be submitted, and expected schedule of compensation.

Guide to Call for Proposals:

AFSC would like to hire a consultant who will carry out the program evaluation to inform design a new three-year Program Phase based on evaluation recommendations on the best program design based on the evaluation findings

The Consultants will submit a narrative and financial proposal in response to these ToR by 21st October 2016

Only applications submitted within this timeframe will be reviewed.

Successful candidates will be shortlisted and given feedback within a week’s time of submission.

Qualification requirements:

  • The successful consultant should have peace building background with minimum of 5 years’ experience carrying out reviews and evaluations of peace programs. S/He should have demonstrable experience in developing relevant bankable proposals.

  • S/He should have experience developing theories of change and hands on experience working with the results framework.

  • S/He should have knowledge of the RPP framework- (Reflecting Peace Practice).

  • The consultant should be able to complete and submit the assignment within one month period.

  • The consultant should have broader experience working with relevant peace building approaches including AVP, Do no harm (DNH) and strengthening local capacities for peace.

  • Experience working with/ evaluating youth, peace education and partner implemented programs is an added advantage.

  • The Consultant should demonstrate knowledge and skills in carrying out evaluation of peace programs and proposal development.

  • H/She should be fluent in use of participatory evaluation methodologies.

  • S/He should be familiar with Kenya’s peace building and devolution strategies.

How to apply:

All applications should be submitted to the following address:

P.O. Box 66448 – 00800, Nairobi, Kenya or email: Deadline: 21st October 2016

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