South Sudan: Request for Proposal for conducting context analysis of Juba’s Urban and Peri-Urban Areas, South Sudan

Organization: World Vision
Country: South Sudan
Closing date: 18 Oct 2016

1. Introduction

I. Background

In the past 3 years, the capital city of the newest country in the world, Juba, South Sudan, has faced conflict related emergencies causing massive displacement and loss of livelihood with its community. Despite the signing of the peace agreement in August 2015, the city is still highly prone to human made disasters such as the recent clashes in July 2016. OCHA reports that approximately 12,500 people remain displaced due to the recent fighting in Juba, with 11,338 people still seeking shelter at the UNMISS bases in Tongping and UN House and a further 1,250 IDPs seeking shelter at the Don Bosco collective center in Gumbo[1].

In Juba, the majority of the population is living below the national poverty line and the weakening of the South Sudanese Pound (SSP) against the United States Dollar (USD) has further worsened the situation. Humanitarian agencies have been responding to the urgent needs of people affected by the conflict in Juba mainly in the Protection of Civilians (PoC) sites where the IDPs are settled in the UN bases. According to the latest Food Security Integrated Phase Classification (IPC) report about 4.3 million people in South Sudan are food insecure as compared to 3.8 million who were food insecure during the same period in the previous year (April 2015). During the lean season (May – July 2016) the number of severely food insecure people was projected to rise to 4.8 million individuals. This figure accounts for over 40% of the country’s population. Of those 4.8 million food insecure people, it is estimated that 20.2% (about 319,516 people) are residing in Central Equatorial, particularly in Juba and its periphery[2].

As a result of the latest events and continued volatility, the food security situation in Juba is extremely unstable, particularly among the most vulnerable, as a result of disrupted markets (looting of shops/stores resultant in high food prices, low stocks of basic commodities e.g. cereals); insecurity along the Juba-Nimule trade route; and continued diminishing household purchasing power as the local currency depreciates further against the US dollar. The disruption to trade in Juba is also causing a scarcity of hard currency, which implies reduced food imports. Moreover, some households were looted during the fighting and they have reported total losses of their domestic and productive assets. Thus, the number of people in Juba and the surrounding area in need of immediate humanitarian assistance is on the rise. Although some IDPs have returned back to their houses, 12 500 remain displaced as of July 2016. These IDPs have limited or no shelters and hygiene facilities present, resulting in an incredibly vulnerable population that requires immediate assistance with both food and non-food items.

As the world steadily becomes urban, the UN report on World Urbanization Prospects projects that more than 50 percent of the world’s population will be dwelling in cities and almost all the growth of the world’s population between 2000 and 2030 is expected to be absorbed by the urban areas of less developed regions[3]. This movement to urban areas is due to the ability of the urban area to provide number of socio-economic opportunities for jobs and income generation. On the other hand, the urban areas are becoming increasingly risky places to live especially for the low income residents which is being caused by varies factors contributing to urban vulnerability. While the definition of urban area may vary from place to place and country to country, complex, the urban context is volatile, and little information about it exists. However, urban areas are built through systems and structures that overlap and are inter-dependent and therefore easily impacted by each other

II. Purpose of the Study

As the humanitarian need grows in the Juba urban and Peri-urban areas, UN agencies, INGOs and local NGOs are stepping up their response to the urban humanitarian crisis. However urban response programming still presents a significant and urgent challenge for humanitarian actors[4]. It is against this background that World Vision South Sudan (WVSS) proposes to undertake a “context analysis study of Juba’s urban and Peri-urban areas” in order to establish a clear profile of the city and its connections to surrounding areas through analysis of the political, economic, environmental, social context as well as the technological challenges and opportunities to inform urban program options that will effectively and sustainably reduce poverty and build resilience. The context analysis will enable WV and other humanitarian partners planning to respond to the needs of populations outside the PoC to be well informed and effectively respond to the needs of Juba’s urban and peri-urban populations. World Vision defines urban as the municipality of Juba as defined by government administrative boundaries, which includes urban and Peri-urban areas.

III**. Objective of the Study**

The main aim of this study is to ensure that programming in Juba urban areas is informed by all of the contextual factors that might affect implementation and sustainability. Thus, the question that this research seeks to address is:

· What is the nature of the vulnerability in Juba’s urban and Peri-urban areas?

World Vision South Sudan is specifically seeking to identify and answer the following key research objectives:

  1. Who are the most vulnerable in Juba and where are they located?
  2. What are the political factors that impacts their resilience[5]?
  3. What are the economic factors that impact resilience?
  4. What are the environmental (physical) factors that impact resilience?
  5. What are the social factors that impact resilience?
  6. What are the technological challenges that impact resilience?
  7. What opportunities are available for people to build resilience?
  8. What appropriate programming strategies could be recommended that would increase resilience of the vulnerable groups?
  9. What are the lessons learnt during the data collection process

2. Research Methodology

The consultant (and/or Team of consultants) will outline the specific research methodology for the context analysis study in the proposal.

The research should include but not limited to the following approaches:

  • Socio-cultural analysis
  • Economic analysis
  • Livelihood analysis
  • Coping strategies analysis
  • Stakeholders and partner analysis
  • Systems analysis
  • Resilience thinking
  • Political economy analysis

A desk review of no more than five pages will also be part of the research methodology in order to better inform the data collection and analysis.

3. Limitations

Consultants should be aware of the following challenges that may arise in the evaluation:

  1. Data collection: Information will mostly be collected from non-English speakers. If tools need to be translated into the local language, this will take additional time and resources. Further discussion of this can be done between WVSS Program development and Quality Assurance (PDQA) staff and the consultant. WV will provide translators.
  2. Security: The security situation might be a hindrance to the research process as this could limit meetings and travelling within the region. This may also delay the delivery of final product.

4. Authority and Responsibility

The context analysis will be led by a team of external consultants with strong background and experience in the area of political science, urban planning and design, refugees and IDPs, development studies and/or programming work with NGOs or the UN in emergency, development or rehabilitation contexts. The consultant will work with project team and quality assurance team in undertaking the assignment starting from the desk review throughout to producing the final report.

5. Team Members and Roles

Consultant’s Roles and Responsibilities

  • Prepare and submit to World Vision the technical and financial proposal of the research including methodology to be used, work plans and schedules for the data collection aspect of the assignment for review and feedback by World Vision.
  • Design data collection tools
  • Conduct a five page desk review of the relevant secondary data
  • Conduct entry and exit debriefing with staff and key stakeholders at the World Vision South Sudan National Office
  • Prepare and submit drafts of the context analysis to World Vision for review and feedback
  • Submit final research paper in soft copy.

World Vision’s Roles and Responsibilities

  • Review and approve the research tools and methodology
  • Brief stakeholders about the purpose of the research
  • Provide all the necessary support to the consultant to ensure timely completion and compliance with international research standards
  • Arrange all the required logistics including the hiring of enumerators and transport for the data collection
  • Assist in organizing meetings with identified stakeholders and community members
  • Prepare and effect payment for the consultant upon completion of the assignment.

6. Partners

The main partners in this research exercise will include: WVSS Project Staff, including direct project staff, DM&E / PDQA, Supply Chain, Response Manager / Operations and Security (in Juba). External partners will include collaborative UN and INGO agencies UNICEF, Relief and Rehabilitation Commission (RRC). Community volunteers, community members, local authorities (Juba City Council, County Commissioners, Payam Administrators, Chiefs, community leaders, etc.), and any other relevant parties as recommended.

Research Partner

Role

QA team

  • Review survey design, tools and research paper
  • Facilitate data collection

Supply Chain

  • Hiring of consultant

Support Office (SO)

  • Review TOR
  • Review research methodology
  • Review draft reports.

RRC

  • Facilitate ease of entry to communities and relevant stakeholders

Juba Town Council

  • Facilitate the identification of the city and its boundaries in mapping out areas for the data collection

Community Leaders

  • Facilitate consultant’s acceptance into the community
  • Facilitate community mobilization for targeted population for focus group discussions

UN and INGOs

  • Share identified secondary data for desk review

Consultant

  • Provide service in designing, data collection, reporting as stated in the ToR.

7. Team Advisors

This research will be led by an external consultant. Technical support will be provided by the WVSS PDQA team, and the Juba Response team leader. The Urban Technical Advisor for Global Humanitarian Emergencies Affairs, WVI will also provide expertise on urban programming.

8. Logistics Accommodation and transport: to be arranged by WVSS;

Translators, drivers, facilitators, office space, printing of materials i.e. questionnaires to be arranged by WVSS;
Point persons in the field: QA coordinator-Response and M & E Assistant;
Security: WVSS will provide security briefing. The consultant is required to have attended security training (e.g.: Clarity, HEAT, etc.)
Internal and external travel: all internal travel costs will be at WVSS charge; external travels to and from home country should be included in the consultant’s financial proposal. Activity

Duration Timeline
1 :Designing of qualitative data collection tools, identification of relevant documents for desk review and desk review -5 days 20 – 26th October 2016
2 :Inception meeting with WVSS , 27 October, 2016
3: Training and Data Collection -8 days, 27 October – 3 November , 2016
4 :Exit meeting with WV -1 day, 4 November, 2016
5: Data analysis and report writing -9 days, 7 – 14 November 2016
6: Draft report submitted ,15 November, 2016
7: Review of draft research report by WV- 4 days, 15 – 18 November, 2016
8: Submission of final research report ,23 November, 2016

9. Products

  1. Entry Meeting: Consultant will meet WV staff and present their work-plan for discussion and be briefed on logistics and any other technical related issues.
  2. De-brief presentation: During the exit interview, consultants will be expected to do short Power Point presentation of initial findings as well a review of the data collection process including lessons learnt. Nice.
  3. Final reports: The consultant will be required to produce a draft report. First, the draft report will be submitted to the WVSS office on an agreed date for review and then a final report (Ms Word, Excel files to be put in PDF as well) will be submitted according to the research timeline. The report will have the following structure:

a. Cover page

b. Table of Contents

c. Acknowledgements

d. Glossary

e. Introduction

f. Executive summary

g. Introduction/Background

h. Methodology

i. Findings

j. Conclusion and recommendations

k. Good Practices and Lessons learnt from the research process

l. Appendices (to include copies of all tools, list of enumerators, research timeline including all KII and FGD participants and discussion transcripts (as many pages as necessary- please reference the annexes in the report, but include them in a zip file as separate documents.

Note that this research paper will be published and shared with in the following platform and partners:

  • All relevant clusters and working groups operating in Juba
  • UN agencies
  • INGO and other local NGOs
  • WV partnership
  • Learning platforms such as Active Learning Network for Accountability and Performance (ALNAP)

10. Budget

The budget for the evaluation will cater for the following costs, which will be covered by the organization.

  • Consultant’s fee including international flight cost for the consultant team
  • Accommodation (full-board) in South Sudan for the consultant team
  • Transportation in the field (fuel & vehicle rentals)
  • Payment for enumerators
  • Stationaries for data collection

The following costs will not be covered by the organization and should be factored into the consultancy and related fee which the consultant will submit with the application.

  • Costs for data handling, entry and processing
  • Communication cost
  • Report writing and printing
  • Any medical expenses by the consultant during the assignment

11. Documents

The consultant will be facilitated to obtain relevant documentation to support the desk review of secondary information. The consultant is encouraged to identify any other sources for appropriate additional information they may need in the proposal.

12. Lessons Learned

The lessons learnt by the research team must be documented and shared with the WVSS quality assurance team so that they may be taken into consideration for future studies. The documentation of these lessons will be vital for reflection, growth and continued improvement as well as the fulfillment of donor requirements. The lessons must be drawn from the research processes used, which are likely to include, but not limited to, HH survey, key informant interviews, focus group discussions, study observations and secondary data reviews.

13. Appendices

Consultant selection criteria

  1. The proposals will be evaluated according to the following criteria;
  2. Technical and financial proposal: Financial proposal must have a breakdown of expenses that will make up the amount proposed. (30%)
  3. Proposed personnel for the assignment (refer to point “e” below): (25%)
  4. Corporate capability: as indicated by previous assignments carried out. (10%)
  5. Demonstrated experience with contactable references in urban planning and development, urban studies, gender studies, political science, and anthropology, international relations, development studies, refugee or IDP studies (skills and experience at Masters Level or above). Experience with hands-on programming work with NGOs or the UN in emergency, development or rehabilitation contexts will be an added advantage: (25%)
  6. The consultant is required to have attended security training (e.g.: Clarity, HEAT, etc.) (10%)
  7. In-depth knowledge of the social-cultural, economic, and political context of South Sudan is an added advantage.

[1] South Sudan | CCCM | Update #20:09 Aug – 15 Aug 2016

[2] April 2016 IPC Update

[3] UNEP Cities and Urban Vulnerability in the context of Urban al Management

[4] ‘Understanding the nature and scale of urban risk in low – and middle – income countries and its implications for humanitarian preparedness, planning and response’ Dodman et. al (2003)

[5]Urban resilience is defined as: ‘the capacity of individuals, communities, institutions, businesses, and

Systems within a city to survive, adapt, and grow no matter what kinds of chronic stresses and acute shocks they experience’ (da Silva in the City Resilience Framework as, 2014, p.3).

[6] Days include Saturday and Sunday.

How to apply:

How to apply:

Interested and eligible bidders are invited to send the following documents by email to

sdno_scmquotations@wvi.org starting from 5th of October, 2016. *Bids close on 18th of October, 2016* at 5pm (East African Time). Please quote “***Context analysis of Juba’s Urban and Peri-Urban Areas”*** in all your correspondences. WVSS reserves the right to accept or reject part or all of any or all bids. Documents to include in the bid include:

  1. Technical and financial proposal
  2. Resume of proposed consultants
  3. Sample of previous work
  4. References

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