Switzerland: Institutional Development Manager

Organization: Franciscans International
Country: Switzerland
Closing date: 06 Nov 2016

Summary of the position

Title: Institutional Development Manager

Department: Institutional Development

Location: Geneva, Switzerland

Reports to: FI Executive Director

Contract: Permanent, with 3-months probation time

Work rate: 100%; requests to work at 90% can be considered

Start of contract: January 2017 ideally (negotiable)


The Institutional Development Manager (IDM) leads fundraising and project management for FI, and, as part of the Management Team, contributes to the development of the organisation.

The Institutional Development Manager is responsible for managing the complete process of all FI projects, including fundraising, administration, monitoring and reporting. The IDM is in charge of coordinating the implementation of the Fundraising chapter of FI’s 2017-2020 Strategic Plan, in close collaboration with the Executive Director.

The IDM holds a senior position and is a member of the FI Management Team along with the Executive Director and the International Advocacy Director. The IDM is line-managed by the Executive Director, works in close collaboration with the Advocacy team (in Geneva and New York) and the Finance Officer. The IDM supervises and manages the work of the Communications Officer.

About Franciscans International

Franciscans International (FI) is an international non-governmental organization, with general consultative status at the United Nations, working for the promotion, protection, and respect of human rights. Since its establishment in 1989, FI has used advocacy as a tool to combat and curb human rights abuses. FI relies on the expertise and first-hand information of a large network of partners, including Franciscan groups working with the most vulnerable strata of society. From its offices in Geneva and New York, FI works together with grassroots movements and national and international civil society organizations to advocate for structural changes addressing the root causes of injustice. FI promotes human rights at the heart of all policies and processes in the area of development, environment and peace.


Project management

  • Coordinate and consult with the Advocacy team on the design of projects: translate the thematic and regional strategies and annual operational plans into viable logframes, budgets, and result-oriented projects that are likely to be funded;

  • In coordination with the Advocacy team, monitor the effective execution of all projects’ components (objectives’ achievement, activities, outcomes, budget expenditure, etc.);

  • Coordinate and advise on project impact measurement. including through effective planning, monitoring, reviewing, and learning practices;

  • In consultation with the Advocacy team, draft narrative reports to donors;

  • In coordination with the Finance Officer, monitor and update project budgets, and oversee financial reports to donors;

  • Decide on appropriate allocation of funds (according to the organisation’s needs and donors’ requirements).


  • Coordinate, review and update the implementation of the fundraising chapter of FI’s 2017-2020 Strategic Plan;

  • Consolidate and enlarge the institutional donors’ portfolio, diversify sources of funding, and maintain and expand multiyear funding;

  • Ensure the trusted and sustainable relationship with existing and new institutional donors;

  • Ensure all projects are fully funded;

  • Prepare and submit applications and reports to grant-making institutions and other donors, as well as any other required documents;

  • Administer all the contracts with the donors;

  • Advise the Executive Director about potential fundraising opportunities;

  • In coordination with the Communications Officer, develop communication tools for fundraising purposes (printed and online).

Other management assignments

  • As part of the Management Team with the Executive Director and the International Advocacy Director, contribute to meetings, discussions, and decisions aimed at developing the organisation internally and externally;

  • Line manage the Communications Officer and supervise communications-related work, including the implementation of the Communications chapter of FI’s 2017-2020 Strategic Plan;

  • In coordination with the Communications Officer, develop campaigns and organise events with fundraising objectives.



  • Minimum of 7 years of similar experience in project management and fundraising in relevant institutions (e.g. non-governmental organisations, foundations and grant-making institutions, UN agencies, Church or Franciscan institutions, orders or congregations, etc.);

  • A minimum of 3 years’ experience in a senior position, managing a team and programmes;

  • Proven track record of success in institutional development and fundraising, in donor relationships, as well as in project management and coordination in non-profit organisations;

  • A sound understanding of the international context in which human rights NGOs are operating and raising funds;

  • Knowledge of the UN human rights system and understanding of the human rights principles, especially within FI’s areas of work, is an asset.

Professional and personal skills

  • Excellent planning, organisational and coordination skills;

  • Excellent written and oral communication skills, including ability to promote FI’s work compellingly with a wide-range of audiences;

  • Strong analytical skills and capacity to synthesise;

  • Proficient IT skills in office, financial, and database software systems (e.g. Microsoft Office, DonorPerfect, etc.);

  • Very good financial management skills (drafting project budgets, income forecast, etc.);

  • Proven capacity to plan, prioritize, and manage multiple, sometimes competing, tasks and demands efficiently in a challenging, fast-paced environment;

  • Strong ability to set and apply a strategic vision, and motivate and manage colleagues to help achieve it collectively;

  • Strong interpersonal skills: ability to represent the organisation and interact with a variety of stakeholders, and ability to work collaboratively with a multi-cultural team, partners, experts, and consultants.

Education, Language, and other requirements

  • Advanced degree in a relevant discipline (or an equivalent combination of higher education and experience);

  • Excellent level of oral and written English and French is required. Knowledge of German or Spanish is an asset;

  • Candidates with a valid Swiss work permit will be given priority

How to apply:

Deadline: 6 November 2016

Send your CV with a 1-page cover letter (in English) to Mrs. Sandra Ratjen at s.ratjen@fiop.org.**

Please mention in the subject of the message “Vacancy: Institutional Development Manager”.

With your application, please:

  • Include 2 references with contact details – email, phone number and working relation;

  • Indicate whether you have a valid Swiss work permit.

Interviews will be conducted between 21 and 25 November.

Only complete applications will be reviewed and only shortlisted candidates will be contacted.

Franciscans International is an equal opportunity employer. All interested candidates matching the requirements are welcome to apply whatever their origin, gender, age, and belief.

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