Uganda: Human Resource Assistant- 1 Vacancy based in Kampala (Open to Ugandan Nationals Only)

Organization: Mercy Corps
Country: Uganda
Closing date: 04 Nov 2016

HUMAN RESOURCE ASSISTANT – 1 VACANCY BASED IN KAMPALA

PROGRAM/DEPARTMENT SUMMARY:

Mercy Corps Uganda has been operating in Uganda since 2006 and working in cooperation with communities to help build local capacity and support Economic Development. Mercy Corps has established programs in Uganda and has expanded operations and Geographic scope in Northern Uganda and North Eastern Uganda with offices established in Gulu, Lira, Kitgum, Kotido, Kaabong, Abim, Moroto and Kampala as the support head office.

GENERAL POSITION SUMMARY:

The Human Resource Assistant is a support role that will primarily focus on Mercy Corps Uganda’s human resources function. The position provides quality and timely service assisting where required in Kampala and other Mercy Corps field offices.

ESSENTIAL JOB FUNCTIONS:

o Follow Mercy Corps Policies and Procedures for Human Resources as stipulated in the Mercy Corps field Administration manual and in line with the National staff policy Handbook.

o Assist the Senior Human Resource Officer in moving the hiring processes i.e. (collecting CV’s, short listing, interviewing.

o Responsible for carrying out candidate referencing before initial interviews and after interviews.

o Receive new hires and introduce them to the various departmental and focal departmental heads in charge of the various key departmental aspects.

o Ensure that all new hires receive a complete Mercy Corps hire/orientation package or binder i.e. ( Policy Manual electronic or manual)

o Raising all the hire –related documentation pertaining hire-offers, transfers and promotions

o Maintaining all employee personnel files (records) in a central filing system, making sure all necessary HR paperwork is consistently filed and/or updated as required.

o Responsible for ensuring that all exit staff documents are fully recovered from the field and copies have been put on file.

o Ensure to compute and submit all terminal benefits for exited staff to the Senior Human Resource Officer.

o Receive all performance reviews from the Senior Human Resource Officer and as may be instructed renew their contracts.

o Raising all service contracts within the country office and in the field as requested ensuring a complete set of documents

o Supports the SHRO in dispatching off all pay slip statements to individual staff in Kampala and will ensure to follow up on the statements sent to the field.

o Support in submitting all HR related documents during the audit period as may be requested by your supervisor.

o Support in following up on any immigration documents to and from NGO board, Immigration and or Ministry of internal affairs

o On a monthly basis, collect all the timesheets from various departments in Kampala and submit them to the Senior Human Resource Officer for review before sending them to the finance department.

o Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission.

o Other duties are assigned.

KNOWLEDGE AND EXPERIENCE:

o Bachelor’s degree in any relevant field.

o Minimum 2-3 years’ work experience in Human Resource or any related people function

o Proficiency in Computer ( MS Word , Excel, Access, etc)

o Must be an independent thinker and have strong organizational skills;

o Demonstrated experience in problem solving

o Knowledgeable on Human Resource Function and can interpret all policies.

o Fluency in English( Written and spoken )

SUCCESS FACTORS:

o Positive attitude, willingness to work long hours, initiative and flexibility,

o Ability to problem solve, good organizational skills,

o Ability to work independently and in a team, pay attention to detail and show initiative, prompt and proactive response.

How to apply:

Applications: Submit your application through email to ug-mcjobs@mercycorps.org addressed to the Senior HR and Legal Manager, Mercy Corps Uganda. Include a cover letter clearly stating your salary requirements, CV (with 3 referees), and copies of academic qualifications/certificates. Deadline for Submission: Close of business on Friday, 4th November, 2016. Subject of email should include the position you are applying for**.** Only short-listed candidates will be contacted by Mercy Corps. Mercy Corps is an equal opportunity employer; qualified female candidates are strongly encouraged to apply.

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