Italy: Human Resources Officer P2 – HRMOC

Organization: World Food Programme
Country: Italy
Closing date: 09 Dec 2016

ABOUT WFP

The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

In emergencies, WFP gets food to where it is needed, saving the lives of victims of war, civil conflict and natural disasters. After an emergency, WFP uses food to help communities rebuild their shattered lives. On average, WFP reaches more than 80 million people with food assistance in 75 countries each year. The organization has the global footprint, deep field presence and local knowledge and relationships necessary to provide access to nutritious food and contribute to the lasting solutions, especially in many of the world’s most remote and fragile areas.

ORGANIZATIONAL CONTEXT

These jobs are found in Country Offices (COs), Regional Bureaux (RBs), and Headquarters (HQ), and typically report to a more senior HR Officer, Regional/Country Director or the designate.
Job holders operate with minimal supervision, and provide guidance to junior staff to ensure that operational and project objectives are achieved. They are heavily involved in day–to-day activities and analytical work. Job holders provide advice on low complex issues, applying HR rules, regulations and expertise in making determinations and recommendations across a range of activities.

JOB PURPOSE

To deliver a professional, client-focused HR services, partnering with managers to implement HR solutions in line with WFP corporate priorities.

WFP’s greatest strength is its 14,000 dedicated people working tirelessly around the world to reduce hunger, often under difficult conditions where security threats and risks to personal safety are considerable. The global context in which WFP operates is rapidly changing which means the need for effective people management is becoming more important than ever before. In this context, WFP launched its People Strategy in November 2014. It articulates key strategic focus to build an engaged workforce, with the right skills, in the right roles enabling WFP to continue fulfilling its humanitarian response role while simultaneously building its capabilities to address the long-term goals of Zero Hunger.

KEY ACCOUNTABILITIES (not all-inclusive)

  • Contribute towards the development of country specific plans and processes, and deliver HR operational activities or projects, following standard processes and ensuring alignment with wider WFP policies.
  • Provide advice to managers and employees, understanding their needs and ensuring policies, procedures, processes, systems and tools are available and correctly applied to support them.
  • Provide effective management of the employment relationship between WFP and its staff, by administering conditions of service, contracts and appropriate entitlements, and resolving employee relations issues.
  • Contribute to staff capability building, working with managers to understand individual skills and business requirements, and organizing/delivering development solutions which equip people with the skills and knowledge required to meet current and future challenges.
  • Deliver onboarding activities which ensure new employees have a positive experience of WFP, and are successfully integrated into their new role and the organisation.
  • Contribute to building and managing talent within WFP, working with managers to understand their needs and delivering solutions to recruit, retain, manage and develop a high caliber workforce to deliver business objectives.
  • Support organizational design activities that enable senior management to define and organize structures and jobs, and allocate people to the right places in order to improve efficiency.
  • Guide and supervise junior staff, acting as a point of referral and supporting them with analysis and queries.
  • Collate and analyse data for the preparation of accurate and timely reporting, supporting a WFP wide view of HR activities that enables informed decision-making and consistent information for stakeholders.
  • Contribute to continuous improvement by implementing new/updated HR policies, procedures and systems and recommending improvements to ways of working.
  • Other as required.

OTHER SPECIFIC JOB REQUIREMENTS

  • Deliver on boarding process for area and units assigned, which ensures new employees on different contractual status, have a positive experience of WFP, and are successfully integrated into their new role and the organisation.
  • Contribute to the effective management of the employment conditions providing sound advice to hiring managers, understanding their needs and operational constrains determining appropriate conditions of service, contracts modalities and applicable entitlements in line with policies and procedures.
  • Contribute in the supervision of local administrative support staff acting as a point of referral and supporting them with analysis and queries, monitoring their performance, providing coaching, training and guidance to ensure appropriate development and enable high performance.
  • Discuss with the Head of the unit possibility of further exposure to projects and other activities to enhance skills and opportunity for development for staff in the unit contributing to building, managing and retaining talent within WFP. Contribute to fostering a self-development culture.
  • Support and contribute with sound and practical advice new initiatives and policies that may affect the on boarding process and contracts modalities.
  • Monitor and collate data for the accurate preparation of monthly payrolls of regions/units assigned.
  • Ensure that personal record and files are maintained.
  • Maintain and share knowledge of best practice, and support the development and implementation of new/improved HR policies, systems and procedures to ensure they are reflective of legislation, and support WFP effectively.
  • Act as alternate to other HR officers in the branch during their absences.
  • All other duties as assigned by management

STANDARD MINIMUM QUALIFICATIONS

Education:

Advanced university degree in Human Resource Management, Public or Business Administration, Industrial Psychology or other relevant field, or First University degree with additional years of related work experience or trainings/courses.

Experience:

Three or more years of postgraduate professional experience in Human Resources with an interest in international humanitarian development.

Knowledge & Skills:

  • Broad or specialised knowledge of HR best practices, techniques and processes with some understanding of the basic theoretical background.
  • Ability to supervise and support more junior and/or less experienced members of the team.
  • Ability to work with minimal supervision.
  • Ability to analyze data, draw conclusions and recommend a course of action.
  • Good communication skills required to give and receive information and work with a variety of individuals.
  • Ability to establish and maintain effective relationships with clients and provide client oriented service. Ability to identify client’s needs and match them to appropriate solutions.
  • Knowledge of, or the ability to quickly assimilate, UN/WFP specific processes and systems.

Language:

International Professional: Fluency (level C) in English language. Intermediate knowledge (level B) of a second official UN language: Arabic, Chinese, French, Russian, Spanish, and/or WFP’s working language, Portuguese.

TERMS AND CONDITIONS

Selected candidate will be employed on a fixed-term contract with a probationary period of one year. He/she will be required to travel abroad sometime to remote and difficult locations.

WFP offers an attractive compensation and benefits package, including basic salary, post adjustment, relocation entitlement, travel and shipment allowances, 30 days’ annual leave, home leave, an education grant for dependent children, pension plan and medical insurance. For more details please visit icsc.un.org

How to apply:

Application Procedures:

Go to: http://www1.wfp.org/careers/job-openings

Step 1: Register and create your online CV.

Step 2: Click on “View Vacancy” to read the position requirements and “Apply” to submit your application.

NOTE: Applicants will have to register and create on-line CVs to be able to apply. Hard copies of CVs or applications through e-mails will not be accepted. Please ensure that your application contains accurate and complete information.

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