Kenya: Head of Finance, Operations and Administration

Organization: CBM
Country: Kenya
Closing date: 18 Nov 2016


To provide overall leadership and management of the finance and administration functions, to promote financial stewardship, accountability; reliability and accuracy of financial reports; to meet acceptable accounting donor and CBM standards within the East Africa Region. This position line manages the Administration Manager, Finance Manager and Programme Finance Manager; and is the main entry point for CBM International Office and Member Associations for all finance and grants related queries. This position also has a dotted line relationship with the Country Representatives in the Country Office.

Location: Nairobi, Kenya

Contract Duration: 2 years renewable Contract

Contract Start: 1st December 2016

Job Profile:


· Provide management in the Administration, Finance and Programme Finance departments in the East Africa region and act as the point of contact for coordination between the region and the International Office;

· Maintain close relations with Member Association Representatives on grant-related matters, ensuring effective communication and advising Regional Director on issues arising; ensuring compliance with donors

· Coordinate with Internal Audit on key action points at the Regional and Country Offices; including reporting on action points relating to projects on the Critical lists

· Liaise closely with the Regional Programme Manager and the Country Representatives on programme finance implementation, monitoring and control activities


· Establish and coordinate CBM’s new risk management system for the AFE region; ensure each departmental manager undertakes a risk assessment of financial and operational risks within their scope of work;

· As a CBM Regional Office Cheque signatory, ensure all payments are authorized and within budget, and have complete documentation prior to authorizing the cheque.

· Ensure all relevant compliance and registrations are in place and adhered to;

· Carry out internal control on ad hoc basis to ensure the Regional Office and Country Offices are compliant with CBM minimum standards;

· Ensure the administrative, procurement, accounting and finance policies and procedures within the Region are in place in all Country Offices and Regional Office and are compliant with CBM and donor requirements; to ensure highest level of accountability within the practice;

· Provide technical support to financial and administrative management in country office and regional office on compliance checks, providing recommendations to Country Representative and Regional Director;

· Issue final authorization for major procurements and payments for goods and services that amount to over KES 100,000, including consultancies and payroll;

· Oversee capacity strengthening of all the finance staff at the Regional office, country offices and partners organizations for enhanced performance and accountability;


· Receive and sign off quarterly financial reports from the Regional Office and Country Offices to ensure appropriate financial control processes, procedures and systems are in place and adhered to;

· Coordinate Regional year-end financial audits and oversee statutory compliance across countries; ensure follow up finance related audit actions from countries and RO with all relevant stakeholders;

Programme Finance

· Oversee all AFE financial reporting as well as all grant reporting to ensure completeness, accuracy and timeliness;

· Develop comprehensive partner monitoring systems and tracking schedules for each country office and monitor the delivery and the resolution of outstanding financial management and compliance issues with partners;

· Ensure monitoring trips, desk audits, and spot checks are conducted to assess country office and partner compliance with applicable donor rules & regulations, and CBM internal policies and procedures;

Budgeting and Planning

· Working with the Finance Managers, budget holders and Country offices, collate the annual recommended and approved budgets, monitor implementation and utilization rates;

· Collate, analyze and provide accurate and timely financial reports and forecast for the Region and Country Offices to the Senior Management Team for decision making;

Team Supervision

· Provide leadership and mentorship to the managers in the department;

· Ensure all team members are inducted and coached on all relevant policies, regulations and requirements;

Additional Responsibilities.

The incumbent will upon instruction by the superior(s), perform ad hoc activities which are either by their nature related to his / her normal duties or evolve from operational requirements. These may include but not be limited to:

· To be available as a potential member of regional Teams of Competence regarding finance /accounting matters

· Actively participate as a member of the Senior Team in the monthly RO management meetings, and participate in evaluation of activities, analysis of options, and decision-making related to strategic aspects of CBM work in the region.

Professional and Personal Profile:

Education, Knowledge & Professional Experience

· Minimum Master’s degree in Finance/Accounting, Business Administration or relevant discipline

· At least 8 years’ experience in a similar role, with at least 3 in a Senior Leadership/Management position. INGO experience is essential for the role

· Internal audit experience

· Excellent skills in managing donor funds, budgets and reporting

· A mature leader and capacity builder with sufficient self-confidence to delegate tasks and responsibilities

· Intercultural knowledge and sensitivity

· Proven ability to perform in a multicultural working environment

· Team player and good communicator with a proven ability to motivate people

· Strategic finance business partner with strong influencing skills, sharp business acumen and sound judgment

· Strong relationship builder with a proven track record in forming good business partnerships

· Excellent communication skills, initiative, the ability to meet tight deadlines and work independently is essential

· Strong analytical, problem solving and financial modelling skills

· High degree of accountability

· Ability to proactively anticipate any potential issues or risks and submit appropriate recommendations to address them

· High level of professionalism, maturity and integrity when dealing with sensitive information and issues

How to apply:

The future job holder will adhere to CBM’s values and commits to CBM’s Child Safeguarding Policy.

CBM encourages persons with disabilities to apply for this position.

Candidates with the required profile and proven experience, who meet these qualifications, are invited to submit in English via e-mail, a meaningful cover letter, CV and salary expectations to:

Application deadline: 18th November 2016

Only short-listed candidates will be contacted.

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