Closing date: 30 Nov 2016
POSITION: Deputy Finance Manager
LOCATION: Lisbon, Portugal
An international NGO is looking for a Deputy Finance Manager (DFM). Under direct supervision of Finance Manager (FM) the primary responsibility of DFM will be to ensure adherence to financial policies and procedures including donor regulations and guidelines.
The DFM will be the focal point for overall financial management and planning including cash flow, proposal development, donor reporting, donor audit and capacity building. The role will also provide support to the part of the team in charge for daily operations.
The selected candidates will be employed on a consultancy basis and must be articulate, quick thinking, and able to tackle problems with minimal supervision. The offer is ideal for candidates who want to participate and showcase their skills in a fast-paced, operationally focused NGO environment, simultaneously developing their technical skills as well as their professional portfolio.
The post holders will provide direct support to the programme finance manager in relation to all of the areas outlined below:
- Pay roll – Verification and processing of consultants’ monthly pay roll ensuring internal and donor rules are respected.
- Quality control – Work with responsible officers to ensure completion and quality of deliverables prior to payment of invoices, and ensure sufficient supporting documentation is provided. Ensure all procurement is executed according to policies and regulations, including the review of purchase orders, consultant agreements and work orders, expense reports, travel advances, for accuracy and completeness of supporting documentation.
- Cash flow – Consolidate monthly cash needs from budget holders and compile monthly cash forecasts and ensure timely submission of information to the FM. Ensure in country cash flow is smooth covering all activities.
- Reporting – DFM will ensure schedule for Donor reporting is respected and all reports are compiled in an accurate and timely manner and submitted to Management for verification and approval. In terms of internal reporting, DFM will support FM in running regular monthly BvA (Budget vs Actual) reports and follow up meetings. DFM will provide support including ad hoc and formal training on budget management and other finance-related skills as required, to budget holders to ensure that they pro-actively manage their funds.
- Proposal development – act as a focal Finance point during the process of Proposal Development and budgets creation.
- Audit – Key support to FM in preparation for internal and external annual, ad hoc and donor audits. Reviewing and addressing questions of concern from auditors in consultation with FM
- Grants Management – work closely with Operational Teams, ensuring that donor finance guidelines, formats and processes are understood by all affected colleagues at the start of each project and being adhered to throughout the project.
- When FM is absent, act as senior finance focal point
- Performs any other tasks as requested by the Finance Manager
- Minimum 4 years of previous experience in an international INGO
- Previous experience in Management
- At least 2 years of experience using QuickBooks or extensive experience using similar recognised automated accounting packages;
- Proficiency in Microsoft Office package, especially Excel and Word
- Experience of working with multiple stakeholders, including donors, local government and authorities
- Familiarity with cash handling and bank reconciliation;
- Forensic reconstruction of accounts and budgets.
- Excellent communication skills, both verbal and written;
- Must be a flexible team player, able to work effectively with others;
- Possess a proactive ‘can do’ attitude, with the ability to deal with short-notice tasks effectively and efficiently;
- Capable of prioritising and managing multiple tasks, maintaining accuracy and attention to detail;
- Work well under pressure;
- Able to treat sensitive information with the utmost confidentiality;
- Legally able to live and work in the EU.
- Demonstrates ability to identify problems
- Makes recommendations related to work procedures and implementation of management systems
- Internationally recognised qualifications in accounting, preferably a university degree, or extensive experience in accounting as a substitute.
- English is the working language; candidates must have excellent oral and written skills.
How to apply:
- Please send your CV and letter of motivation as well as salary expectation for a consultancy contract to firstname.lastname@example.org
Only applications in English will be considered.
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