Program Coordinator – HEAF @ Brooklyn

Posted by: Harlem Educational Activities Fund

New York, NY, US

High Expectations is a comprehensive academic program that prepares middle school students from underrepresented communities for NYC’s most competitive public high schools.

The Program Coordinator of HEAF‐Brooklyn will be responsible for supporting the daily operations of programming at HEAF’s Brooklyn expansion site and report directly to the Associate Director of Middle School Programming & Expansion. As growth of the site occurs, this position has the potential to develop into a full‐time employment opportunity.

Program Description:
 September 10, 2016‐May 13, 2017, 8:30 AM‐3:30 PM
 Staff Orientation September 10 & 17th, 9:00 AM‐1:00 PM
 10 hours per week

Responsibilities:
 Develop strong relationships with students and their families with bi‐weekly emails and termly parent/admin meetings with each family
 Oversee the documentation and assessment of students’ academic, and behavioral performance. Including getting the report cards, progress reports and test scores from students’ schools each term and utilizing the given evaluation tool for tracking academic and social/emotional growth. These reports should be submitted to the Associate Director of High Expectations each December and May.
 Maintain exceptional records of attendance and enter it into Youth Services every Saturday by 4:00 PM. Call all absent students families each week to inquire the reason for absence.
 Articulate the organization’s mission and programmatic goals to parents and students through termly parent meetings
 Complete evaluations of teachers once a term and submit these evaluations to the Associate Director of High Expectations
 Complete time sheets for teachers and submit them to the Associate Director of High Expectations every other week
 Provide substitute instruction in absence of instructors, reporting all teacher absences to the Associate Director of High Expectations by the Monday following the absence.
 Support Associate Director of High Expectations in hiring and providing accountability and training to teachers
 Administer and submit results from the Aspire test.
 Collaborate with Associate Director of High Expectations to develop innovative course offerings
 Plan and facilitate one college tour per term
 Plan a culminating event at the end of each term
 Plan and facilitate one field trip/excursion each term
 Maintain up to date records of student contact information through Salesforce and excel sheets. These should be updated termly and the excel spread sheet emailed to the Associate Director of High Expectations

 Submit monthly report to the Associate Director of High Expectations including up to date rosters for each class.

 Attend two full staff meetings a year and meet with Associate Director of High Expectations monthly.
 Assure that the premises of Crispus Attucks School are maintained excellently by checking each room at the end of the day and reporting any incidences to the appropriate
 Maintain positive relationship with Crispus Attucks School through weekly emails and termly meetings together with HEAF admin staff
 Fulfilling all other duties deemed vital to the function of the organization by the President
 Issue satisfaction surveys to parents, students and teachers each year
 Issue the Student Success Network Survey at the beginning and end of the academic year

Qualifications
 Exceptional communication skills, interpersonal skills, and organization skills
 Experience teaching or working with middle school students
 Bachelor’s degree in education or a related field
 Computer skills: Microsoft Office suite, Internet research, social media
 Ability to work with adolescents
 Ability to manage multiple tasks
 Ability to work independently as well as collaboratively
 Willingness to learn and collaborate with HEAF staff and colleagues

Read more here:: Idealist