United States of America: Deputy Director – Finance and Compliance, ASPIRE (Baltimore)

Organization: Catholic Relief Services
Country: United States of America
Closing date: 03 Dec 2016

Job Title: Deputy Director – Finance and Compliance
Department/Country: PIQA/Multi-country, multi-regional
Position Type: Full Time
Job Location: Baltimore or one of project countries
FLSA: Exempt
Reports To: Women-ASPIRE Project Director

*This position is contingent upon funding*****

About CRS:

Catholic Relief Services carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. Our Catholic identity is at the heart of our mission and operations. We welcome as a part of our staff and as partners people of all faiths and secular traditions who share our values and our commitment to serving those in need.

Background:

CRS is seeking a Deputy Director – Finance and Compliance (with Deputy Director responsibilities) for Women-ASPIRE, a 5-year UNITAID-funded project that will expand access to intermittent preventive treatment in pregnant women (IPTp) in 4-5 countries in Africa in order to reduce malaria in pregnancy. Project activities are designed to be tested to influence the World Health Organization (WHO)’s recommendations on the most effective ways to increase demand in IPTp and in turn reduce malaria in pregnancy. Project activities will use a combination of strategies at community and health facilities, including the private sector. The Deputy Director – Finance and Compliance serves as the technical lead for all issues related to finance and compliance, and acts as the Deputy to the Project Director.

Job Summary:

The Deputy Director – Finance and Compliance leads communications and compliance on Women-ASPIRE financial issues, providing strategic and technical advice to ensure CRS and UNITAID policies are adhered to. S/he is responsible for overall budget management and financial administration, including annual & quarterly budgeting and forecasting processes, overseeing sub-recipient reporting and liquidations, ensuring accuracy and compliance. S/he supports and strengthens relationships with partners, advising on and coordinating capacity development plans, as well as coordinating, reviewing and drafting sub-grants and agreements. In addition to an oversight and monitoring role, the Deputy Director – Finance and Compliance will ensure that both programming and operations staff increase their understanding of grant mechanisms and build their capacity to adhere to donor regulations related to reporting, purchasing, and asset management. Finally, s/he will support the strategic leadership of the project including high-level representation of CRS and the project to international bodies and driving forward implementation of activities. Candidates should have demonstrated expertise and an excellent track record in finance, program management, representation skills, and risk management.

Specific Job Responsibilities:

  1. Grant:

  2. Serve as principle point of contact and expertise on Women-ASPIRE grant management and compliance issues, ensuring that all relevant staff are aware of donor requirements. Provide technical support to ensure compliance.

  3. Provide guidance on project operations in close coordination with technical leads, including systems and staffing, developing dashboards and other tools to help with analysis and tracking.

  4. Support timely sub-agreement development/review/approval, both at the level of CRS and partners, ensuring adherence to CRS and UNITAID requirements.

  5. Provide guidance and support for the timely assessment of partner financial management capacity and ability to adhere to UNITAID requirements. Develop related improvement plan with project and finance staff to address any capacity/system gaps; oversee and monitor implementation of plan.

  6. Prepare and lead sub-agreement opening, mid-term review and closure meetings, with support of relevant Women-ASPIRE and country program staff, to ensure broad understanding of UNITAID terms and requirements.

  7. Follow up with Women-ASPIRE management team, country programs, and HQ Finance, Grants and Compliance colleagues on identified issues/questions on grant conditions, the need for modifications or clarification.

  8. Maintain a tracking and communication system to ensure that partners adhere to reporting deadlines, milestones, expiration dates, and any donor approved changes to grant procedures.

  9. Maintain the sub-agreement filing system for easy and immediate access to information.

  10. Support Project Director in oversight and strategic leadership for all project activities

  11. Represent the project, CRS, and the Project Director in his/her absence

  12. Finance:

  13. Ensure compliance with UNITAID requirements in the area of accounting and finance.

  14. Ensure that approved project financial transactions are entered into the accounting system on a regular basis (at least weekly).

  15. Review monthly financial reports and supporting documentation of expenses charged to grant.

  16. Maintain complete project documentation for all finance issues.

  17. Ensure timely and accurate submission of financial reporting to the donor, and develop financial narrative; take the lead in working with Women-ASPIRE managers in the preparation of financial reports and facilitate reviews prior to donor submission.

  18. Ensure good cash management for the project.

  19. Serve as the primary liaison with all four/five CRS country offices for all project financial issues.

  20. Anticipate and assist the Project Director and country program staff to respond to donor requests related to budgets, spending and reporting.

  21. Anticipate and assist the Project Director and country program staff to respond to CRS and partner questions related to budgets, spending, and reporting, and encourage information sharing that will allow them to become familiar with requirements and practices of enforcement of UNITAID/CRS finance policy.

  22. Compliance:

  23. Assist with internal and external financial audit preparation and implementation. Ensure timely closure of financial audit recommendations related to donor compliance; participate in preparation, implementation, and monitoring of related action plans.

  24. Develop tools and communication pieces to ensure Women-ASPIRE staff and partners are aware of and implement donor policies on issues such as proper time keeping, branding, and travel.

  25. Perform periodic systems checks in all project offices to ensure that CRS is in compliance with UNITAID standards, and provide responsive support to CRS and partner staff.

  26. Identify management system weaknesses, establish priorities, provide recommendations for improved systems performance and ensure compliance.

  27. Oversee compliance with local laws. Ensure that project legal commitments are made in accordance with local law and US law where applicable. Work with local counsel as appropriate.

  28. Lead Women-ASPIRE project financial close out.

  29. Partner Monitoring and Capacity Building:

  30. Lead relevant CRS staff to help project partners identify and resolve management quality issues, and to continually improve quality.

  31. Regularly monitor and assess each project partner’s ability to accurately record and post all project-related financial transactions.

  32. Organize regular training to ensure that partners have the ability to manage financial resources provided by CRS.

Supervisory Responsibilities: None

Key Working Relationships:

  • Internal: Project Director, Project management staff, country program teams, Deputy Regional Directors for Management and Program Quality, Regional Finance Officers, Heads of Operations, Global Fund Support Unit, Overseas Finance, Operational Excellence Department, Program Impact Quality Assurance Department.

  • External: Consortium member project staff, other implementing partners, UNITAID, Ministry of Health Officials

Required Qualifications and Experience:

  • Master’s Degree in Business Administration, Finance, Accounting, or other relevant field

  • Minimum seven years of relevant experience in administrative and financial management of large scale, complex projects, developing and managing large budgets

  • Thorough knowledge of and experience with grant financial reporting

  • Strong knowledge of all MS Office programs required. Knowledge of Sun Systems and JD Edwards preferred

  • Excellent interpersonal skills and teamwork

  • Strong communication skills, including the ability to communicate effectively across multiple countries and diverse partners

  • Demonstrated track record in building capacity and providing training and technical assistance to finance and non-finance staff of all levels

  • Required languages: Fluency in oral and written English and French

Agency-wide Competencies (for all CRS Staff). These are rooted in the mission, values, and principles of CRS and used by each staff member to fulfill his or her responsibilities and to achieve the desired results.

  • Serves with Integrity

  • Models Stewardship

  • Cultivates Constructive Relationships

  • Promotes Learning

Required Travel: 30%

Work Environment: Office with site visits to project locations

Internal candidates encouraged to apply within the first 10 days of posting.

Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.

CRS’ talent acquisition procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.

Equal Opportunity Employer

How to apply:

Apply online: http://bit.ly/2eE4p7N

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