Ethiopia: Senior Finance and Contract Manager (DFID Ethiopia Migration Consortium)

Organization: Danish Refugee Council
Country: Ethiopia
Closing date: 06 Jan 2017

BACKGROUND

The Danish Refugee Council (DRC) has been providing relief and development services in the Horn of Africa since 1997. The organization initially focused on assisting individuals displaced by conflict, but now works with all people in the region impacted by displacement. DRC has a presence across the region and has been working in Ethiopia since 2009 to address the needs of refugees, IDPs, host communities, and migrants. DRC Ethiopia has offices in Addis Ababa, Dollo Ado, Gambella, Jijiga, and Shire, and implements projects in numerous refugee camps and host communities, as well as along migration pathways across the country.

DRC, on behalf of a consortium made up of DRC and other NGO partners, is seeking an experienced Senior Finance and Contract Manager to be based in Ethiopia for an anticipated DFID-funded migration programme that will address irregular migration from and through Ethiopia as well as related issues.

THE POSITION

The DRC-led consortium in Ethiopia is looking for a highly-qualified professional with strong experience in financial and contract management. The Senior Finance and Contract Manager will be responsible for ensuring effective finance and contractual policies and procedures are put in place across the programme, and that they are effectively implemented.

RESPONSIBILITIES

Reporting to the Programme Director (PD), the Senior Finance and Contract Manager will manage the financial and contractual aspects of the anticipated programme. Specifically, the Senior Finance and Contract Manager’s responsibilities are expected to include:

Financial Systems, Policies and Procedures

· Setting up effective financial management systems to cover the whole consortium, ensuring effective and timely financial reporting;

· Ensuring accounting systems, policies, internal controls and procedures are established and enforced for the collection of accurate, complete and timely financial data (e.g.: budgets, forecasts, expenditure, commitments, payroll, and delegation of authority);

· Overseeing the work of the Administration Officer, including monitoring cash books to ensure basic financial control procedures are in place;

· Processing applicable tax exemptions and VAT reimbursements during or after procurements (as appropriate);

· Making sure that programme financial reporting is completed to a high standard and to agreed deadlines;

· Providing capacity building to ensure all DRC and partner staff adhere to the programme financial management procedures.

Budget Development, Monitoring, and Financial Reporting

· Leading budget development for the full implementation stage, ensuring activities are appropriately resourced;

· Ensuring compliance with the Government of Ethiopia’s 30:70 requirements;

· Retaining oversight of programme finances, providing up-to-date data to the Programme Director at both the overall programme and individual area levels;

· Reviewing monthly financial reports, and inform/update expenditure forecast/budget on a regular basis;

· Working with DRC’s Head of Finance and Administration (HOFA) and PD to ensure budget review meetings are held in a timely manner, are fully minuted, and action points are noted and implemented;

· Providing detailed analysis on budget variances to the PD and HOFA;

· Preparing internal monthly financial reports, which draw information from all areas of operation and all consortium partners;

· Monitoring cashflow forecast for the overall programme and for each organisation, keeping track of payments made.

Partners

· Review partner invoices and supporting documentation, ensuring compliance with procedures and payment schedule;

· Developing financial reporting templates for all implementing agencies as per donor and lead agency requirements.

Payment By Result (PBR), Value for Money (VFM) and Risk Management

· Identifying and effectively implementing agreed mitigation measures relating to financial and contractual risks to the programme, and ensuring effective reporting of risks, mitigation measures, and changes in risk rating to the PD;

· Working with PD and Senior M&E Manager to identify when PBR milestones have been reached.

· Ensuring timely and efficient invoicing to the donor;

· Working with the Technical Specialists Group (TSG) to ensure Value for Money is mainstreamed and supporting its incorporation into decision-making;

· Ensuring data required for internal VfM reporting is available in a timely manner.

· Work closely with the Senior M&E Manager to produce effective VfM reporting to the Programme Director;

· Ensuring effective VfM reporting to the donor in accordance with the VfM reporting schedule.

Other

· Retaining detailed knowledge of the donor contract and all sub-contracts, and ensuring contractual adherence by DRC and all consortium partners;

· Ensuring that financial activities are carried out according to the donor’s and DRC’s policies and procedures;

· Responding and providing explanations to queries from the programme coordinators and headquarters;

· Leading programme preparation for donor and internal audits; and

· Representing the consortium in financial meetings with the donor, in agreement and under the guidance of the PD.

In this position, you will also be expected to demonstrate DRC’s five core competencies:

· Striving for excellence: You focus on reaching results while ensuring an efficient process.

· Collaborating: You involve relevant parties and encourage feedback.

· Taking the lead: You take ownership and initiative while aiming for innovation.

· Communicating: You listen and speak effectively and honestly.

· Demonstrating integrity: You act in line with our vision and values.

ABOUT YOU

To be successful as Senior Finance and Contract Manager, you must have:

· A degree in a related field, such as financial management, accountancy, or programme management;

· A minimum of 8 to 10 years’ experience of financial and contractual management within international humanitarian and/or development aid;

· Proven ability to design and implement financial and contractual management systems, processes and procedures across geographically diverse programmes, within multiple-agency consortia;

· Strong experience in management of finance and budget monitoring, financial forecasting, and risk management;

· Comprehensive understanding of DFID donor requirements, Value for Money and DFID results agenda;

· Experience of financial management under DFID contracts, and ideally payment by results (PBR);

· Understanding/appreciation of a range of contracting approaches;

· High-level communications and interpersonal skills;

· A demonstrated ability to build and maintain relationships with donors, partners, and other stakeholders.

How to apply:

Interested candidates who meet the required qualifications and experience are invited to submit updated CV and cover letter explaining their motivation and why they are suited for the post.

We only accept applications sent via our online-application form on www.drc.dk under Vacancies.

Please forward the application and CV, in English through the online application on www.drc.dk under vacancies no later than January 6, 2017.

If you have questions or are facing problems with the online application process, please contact job@drc.dk

For general information about the Danish Refugee Council, please consult www.drc.dk.

ONLY ETHIOPIAN NATIONALS WILL BE CONSIDERED FOR THIS POST.

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