Philippines: Head, Pension Administration

Organization: International Organization for Migration
Country: Philippines
Closing date: 18 Jan 2017

Position Title : Head, Pension Administration

Duty Station : Manila, Philippines

Classification : Professional Staff, Grade P3

Type of Appointment : Fixed term, one year with possibility of extension

Estimated Start Date : As soon as possible

Closing Date : 18 January 2017

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged. For the purpose of the vacancy, the following candidates are considered as first-tier candidates:

1. Internal candidates

2. Qualified applicants from the following NMS countries:

Antigua and Barbuda, Benin, Bahamas, Botswana, Belize, Congo, Cabo Verde, Djibouti, Micronesia (Federated States of), Gabon, Gambia, Guyana, Iceland, Cambodia, Comoros, Lesotho, Luxembourg, Libya, Montenegro, Marshall Islands, Mongolia, Mauritania, Maldives, Namibia, Nauru, Papua New Guinea, Paraguay, Seychelles, Slovenia, Suriname, El Salvador, Swaziland, Timor-Leste, Trinidad and Tobago, United Republic of Tanzania, Holy See, Saint Vincent and the Grenadines, Venezuela (Bolivarian Republic of), Vanuatu, Samoa


IOM is a member organization of the United Nations Joints Pension Fund (UNJSPF) along with other UN, International, and Intergovernmental organizations. As a member organization, IOM is required to perform certain administrative functions on behalf of the UNJSPF, which are performed by the IOM Pension Administration unit (PAU), the secretariat of the Staff Pension Committee (SPC). The PAU is a global service and advisory unit fundamentally charged with the registration, document-processing, data tracking, reporting, and provision of advice regarding the UNJSPF rules and regulations.

Under the functional supervision of the Secretary of the IOM Staff Pension Committee based in Geneva, Switzerland and the direct supervision of the Chief of Manila Human Resources Operations, the successful candidate will act as the Deputy Secretary of the IOM Staff Pension Committee, as appointed pursuant to Rule C.7 of the Rules of Procedure of the UNJSPF, and will be responsible for the general supervision of the PAU, providing full service and advise on pension matters to actively serving, retired staff, and pension beneficiaries of IOM worldwide, in line with the Regulation and Rules of the UNJSPF, including reporting monthly contributions to the UNJSPF.

Core Functions / Responsibilities:

  1. Act as the main focal point for pension fund matters within IOM, and act as interlocutor with

IOM-UNJSPF participants worldwide and the UNJSPF.

  1. Together with the Secretary, be responsible for the administration of all pension fund matters within IOM, covering both the organization’s headquarters and field offices worldwide.

  2. Liaise and consult with the UNJSPF on all complex, novel or doubtful pension issues and cases.

  3. Ensure IOM’s compliance with the Regulations and Rules of the UNJSPF.

  4. Serve as the Head of the PAU and supervise the team in the registration, documentation processing, tracking, accounting and interpretation of the UNJSPF rules and regulations. Plan and organize the PAU’s daily work with emphasis on the delivery of timely and quality client-oriented services.

  5. Provide the UNJSPF with all personnel and finance information as well as supporting documentation required for application of the Regulations and Rules, as supplemented and detailed in the Administrative Manual and Procedures, from entry throughout participation, up to and including separation from participation.

  6. Ensure enrolment of all entitled new staff members in the pension scheme, check that all validation and/or restoration of staff members is properly reported to the UNJSPF, provide the UNJSPF with all documents related to the separation of participants for the purpose of computing entitlements.

  7. Verify the accuracy and integrity of the data transmitted to the UNJSPF.

  8. Conceptualize, design and supervise the preparation of UNJSPF and IOM required reports, statistics and analysis, and ensure/report issues regarding maintenance of related systems and interfaces.

  9. Collate, review, and verify the timely payment of participant regular monthly contributions, contributions whilst on SLWOP, restoration, validation, and recognition.

  10. Ensure appropriate accounting and reconciliation of UNJSPF payments for financial analysis and reporting, including the accounting and reconciliation of such accounts with the UNJSPF in instances of Participant Reconciliation Exceptions (PRE) Reports received from the UNJSPF. Explain and/or dispute the exceptional findings.

  11. Examine all requests of IOM participants for Emergency Funds of UNJSPF and provide information on the nature of the emergency, the proportions of expenditures covered by insurance, and the circumstances related to the hardship experienced by the beneficiary. Transmit the claim to the UNJSPF if necessary.

  12. Keep abreast and updated on UNJSPF developments.

  13. Update, inform and communicate to IOM-UNJSPF participants and beneficiaries all changes related to the UNJSPF.

  14. Submit disability cases to the IOM SPC and ensure their submission to the UNJSPF for further approval. Ensure all necessary arrangements are made for convening SPC meetings and for preparation of required reports, studies and meeting notes and other documents.

  15. Provide expert advice to the Legal, Human Resources and other Departments or units on cases related to pension and/or disability questions.

  16. Exercise strict confidentiality concerning the disclosure of pension related information

throughout performing the responsibilities.

  1. Attend meetings of the UNJSPF Board, SPC and standing committees in an ex-officio capacity, in the absence of the Secretary, IOM SPC.

  2. Undertake duty travels as required for performing the responsibilities.

  3. Perform such other duties as may be assigned.

Required Qualifications and Experience:


• Master’s degree in Accounting, Business/Public Administration, Human Resources Management or a related field from an accredited academic institution with five years of relevant professional experience; or

• University degree in the above fields with seven years of relevant professional experience.


• Management experience in benefits and pensions schemes preferably at the international level and with a large international organization or the UN;

• Experience in financial analysis, accounting, legal, and human resources procedures;

• Knowledge of the UNJSPF Rules and Regulations is an advantage;

• Familiarity with financial oversight and public administration;

• Good knowledge of information technologies including use of databases in particular SAP is desirable;

• Excellent communication, negotiation and client orientation skills;

• Ability to work effectively and harmoniously with colleagues from varied cultures and professional backgrounds and in stressful conditions.


Fluency in English is required. Working knowledge of French and/or Spanish is an advantage.

Desirable Competencies:


• Accountability – takes responsibility for action and manages constructive criticisms;

• Client Orientation – works effectively well with client and stakeholders;

• Continuous Learning – promotes continuous learning for self and others;

• Communication – listens and communicates clearly, adapting delivery to the audience;

• Creativity and Initiative – actively seeks new ways of improving programmes or services;

• Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;

• Performance Management – identify ways and implement actions to improve performance of self and others;

• Planning and Organizing – plans work, anticipates risks, and sets goals within area of responsibility;

• Professionalism – displays mastery of subject matter;

• Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation;

• Technological Awareness – displays awareness of relevant technological solutions;

• Resource Mobilization – works with internal and external stakeholders to meet resource needs

of IOM.


Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

How to apply:

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 18 January 2017 at the latest, referring to this advertisement.

For further information, please refer to:

In order for an application to be considered valid, IOM only accepts online profiles duly completed.

Only shortlisted candidates will be contacted. You can track the progress of your application on your personal application page in the IOM e-recruitment system.

Posting period:

From 28.12.2016 to 18.01.2017

Requisition: VN 2016/266 (P) – Head, Pension Administration (P3) – Manila, Philippines (54927473) Released

Posting: Posting NC54927476 (54927476) Released

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