United States of America: Grants & Contracts Manager

Organization: EngenderHealth
Country: United States of America
Closing date: 14 Jan 2017

TITLE:

Grants & Contracts Manager

PROGRAM/DEPT:

Grants & Contracts Unit (GCU) / Operations

REPORTS TO:

FLSA STATUS:

UNION AFFILIATION:

LOCATION:

Grants & Contracts Director

Exempt

Non-Union

New York, NY

Engender Health’s vision is Women and Girls First. The vision is underpinned by the mission, namely catalyzing the value of women and girls by harnessing the power of sexual and reproductive rights and health. EngenderHealth is a leading global women’s health organization committed to ensuring that every pregnancy is planned, every child is wanted, and every mother has the best chance at survival.

JOB SUMMARY:

The Grants & Contracts Manager is responsible for the administrative management and compliance oversight of a portfolio of prime awards, associated subawards; non-expense generating memorandums of understanding and various contractual tools for procuring professional services. S/he provides training and guidance on contract management; relevant donor rules and regulations; and EngenderHealth policies and procedures to departments both in the New York Headquarters and the field offices located in Africa and Asia. S/he also conducts contract and procurement procedure compliance visits to the field offices. The position works in close collaboration with domestic and international key staff within the Program/Project Management, Human Resources, and Finance teams.

RESPONSIBILITIES:

· Lead the sub award grant cycle which includes but is not limited to providing guidance and training internal staff as they coordinate the subaward/subcontract life-cycle such as pre-award evaluations, scope of work and budget development; monitoring and evaluation according to the compliance monitoring plan; procurement integrity as appropriate; and close-out procedures.

· Negotiate and review prime award and subaward terms and conditions; edit documents for completeness, accuracy and compliance with EngenderHealth and donor requirements prior to submission for donor approval and/or execution.

· Negotiate with external sub-award partners and service providers.

· Lead portfolio-based communications to inform executives of identified contractual issues.

· Develop and prepare regular reports to assess the quality of subaward and service contract processes and to inform development strategies and business planning.

· Serve as prime resource for training and capacity-building for managing contracts and deliverables.

· Assist in the development and review of systems organization (e.g. templates, standard operating procedures, approval processes, databases). Create, update and maintain GCU tools and resources.

· Assist in the determination of need for in-country training as well as contract and procurement compliance visits to field offices.

· Manage the Senior Program Associate assigned to manage the Awards Management database as well as other electronic and hard files.

· Support the Director with special initiatives and projects as assigned.

· Other duties as assigned.

EDUCATION, EXPERIENCE & CERTIFICATIONS:

· Bachelor’s degree required; Master’s preferred or significant demonstrative skills in grants/contracts management from USG, bilateral, foreign, parastatal and private donors;

· Minimum of 5 years of grants & contracts (sponsored programs, sponsored research, government procurement) related experience;

· Familiarity with T&C of funding agencies, OMB Circulars, Federal Acquisition Regulations (USAID, CDC, UN, CIDA, DFID, foundations, etc);

· Demonstrable experience with training and/or providing formal guidance on contractual instruments and procedures;

· Ability to speak a foreign language is a plus (especially French or Portuguese).

KNOWLEDGE, SKILLS AND ABILITIES:

· Ability to handle multiple tasks and demands, establish priorities and work effectively in a deadline driven environment; accuracy and attention to detail in the performance of duties is of critical importance;

· Strong verbal and written communications skills; customer service oriented, with ability to interact professionally with culturally and linguistically diverse staff and external stakeholders;

· Ability to participate as a team member and work independently, with limited supervision; willingness to take full responsibility of own work actions.

· Willingness to learn and apply new skills and knowledge through professional/educational enhancement and on-the-job training;

· Ability to take on a leadership role as assigned by the manager.

· Strong analytical skills and attention to detail are required;

· Proficiency in Microsoft Office applications (Excel, Outlook, PowerPoint, Word); database experience a plus;

· Occasional overseas travel required.

· Must be comfortable and respectful of EngenderHealth’s programming that promotes women’s rights, gender equality, sexual diversity and LGBTQ rights.

EngenderHealth provides equal employment opportunities (EEO) to all employees and applicants for employment, without regard to race, creed, ancestry, citizenship, religion, color, gender, gender identity, gender expression, age, national origin, political belief, sexual orientation, genetic information, status as a victim of domestic violence, marital status, disability or any other protected characteristic or status under applicable federal, state and local laws. EngenderHealth complies with applicable federal, state and local laws governing non-discrimination in employment in every location in the United States in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensati

How to apply:

Please visit the careers page on our website, www.engenderhealth.org, search job openings under the “New York.” location and submit an application along with resume and cover letter.

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