South Sudan: Planning, Monitoring, Evaluation and Reporting (PMER) Delegate

Organization: Canadian Red Cross
Country: South Sudan
Closing date: 28 Feb 2017

Do you want to make a difference? Join the world’s largest humanitarian network. The Canadian Red Cross Society (CRCS), a not for profit, humanitarian organization dedicated to helping the most vulnerable in Canada and throughout the world, is currently seeking a Planning, Monitoring, Evaluation and Reporting (PMER) Delegate.

Reporting to the Country Representative, the PMER delegate will be responsible for advising on best practices and strengthening the quality, accountability, performance and impact of CRCS Mother Newborn Child Health (MNCH) program in South Sudan by applying results-based management and associated tools (e.g., logic model, performance management framework). The key areas of focus include supporting the health program team in robust planning, monitoring, evaluation, reporting, and knowledge management. The delegate will also be responsible for upholding the Canadian Red Cross (CRC) approaches in working with partners and community members such as facilitating active involvement and capacity building of the host national society and target community members in all phases of the project cycle from planning, assessment to evaluation and learning.

In addition, the PMER delegate will be responsible for supporting the CRCS and South Sudan Red Cross Society (SSRC) in the development and ongoing use of mechanisms to ensure compliance with the Canadian Government funder’s accountability requirements. He/she will also be responsible for building the capacity of the SSRC and Ministry partners staff in program management, monitoring and effective reporting. The position will also be responsible for liaison and coordination with other PMER functions from other Partner National Societies’ (PNS)s and or NGOs as necessary.


Monitoring (30%)

  • Support the SSRCS staff/volunteers in the development or enhancement of monitoring plans and systems.
  • Design/develop and maintain project Monitoring and Evaluation (M&E) system linked to the Ministry of Health (MoH), Community Health Management Information System (C-HMIS) and measures the indicators identified in the Performance Measurement Framework, CRC key performance indicators, and UN accountability indicators. Specifically: the design/review and implementation of the data collection system to measure the indicators; the design and maintenance of an electronic data management system; lead data analysis
  • Provide the necessary training and coaching to staff and volunteers on how to use the data collection tools.
  • Ensures that the project has a system to aggregate, store and manage data coming from different locations (Bomas)
  • Inform the project managers on the progress based on the findings of data analysis and recommend necessary adjustments to the implementation plan.
  • Support the program team in the execution of mid-project surveys using Lot Quality Assessment Sampling (LQAS) methodology.
  • Support the SSRCS to effectively and reliably use the SSMoH Health Management Information System (HMIS).
  • Develop knowledge management and learning mechanisms within the project
  • Design and lead the documentation process of lessons learned and best practices

Reporting (25%)

  • Develop the reporting tools and calendar of the South Sudan program team according the Global Affairs Canada and CRCS requirements
  • Provide technical assistance to the South Sudan program team in results-based reporting
  • Lead the preparation of project narrative reports
  • Support the project and delegation in the development of monthly regular delegation operational reports.

Capacity building (20%)

  • In collaboration with SSRC PMER Coordinator (both at national and Kuajok level), identify M&E training needs of project staff and volunteers
  • Contribute to increasing the technical capacity of South Sudan Red Cross (SSRC) MNCH staff in the area of planning, monitoring, evaluation and learning
  • Organize and conduct refresher trainings on PMER for project and SSRC staff as needed
  • Support SSRC in annual program and departmental planning and review processed
  • Provide technical support and advice to SSRC PMER Coordinator on an ad hoc basis.

Evaluation (15%)

  • Participate in the design and management of evaluations activities for CRCS-supported projects, including hiring of consultants where required and maintain and update a calendar of evaluations
  • Participate in mid- term and final project evaluations including operational audits of project/program activities when required. Contribute to the development of terms of references, inceptions reports and data collection tools. Review and provide feedback to draft evaluation reports
  • Ensure effective and concrete participation of SSRCS staff and volunteers in the ongoing evaluation of projects, and their implication in formal evaluations. Develop tracking mechanisms for implementation of the recommendations from the evaluation and report the status on a regular basis.

Planning (10%)

  • Provide technical assistance in program planning and annual reviews and the review of all relevant documents such as the logic model, performance measurement framework, which includes indicators as well as monitoring and evaluation plan; risk registers, annual work plans and project implementation plan
  • Develop capacity in these areas within the delegation and for partners as required
  • Coordinate the effective implementation of needs assessments or gap analysis where required in project cycle
  • Coordinate the effective implementation of the baseline survey and barrier analysis as required in the project
  • Develop and implement a harmonized planning, monitoring, evaluation and reporting system within the Health Department of SSRCS and CRCS South Sudan program team (staff and volunteers)
  • Develop processes/procedures and tools that support the data collection and analysis in a quality and credible manner
  • Ensure cross cutting issues (gender equality, governance and environmental sustainability); lessons learned and best practices are being integrated into projects and plans
  • Ensure continuous and effective learning and improvement throughout the project life
  • Liaise with national MoH on development of the C-HMIS, ensure the incorporation of the MoH developed and promoted C-HMIS into the project.


Education and Experience

  • Post graduate education in Health or Bio-statistics, Monitoring and Evaluation or relevant field or an equivalent combination of education and experience
  • Minimum 5 years field experience in a related role with a humanitarian organization, with at least 2 years experience coordinating M &E in an international environment
  • Demonstrated experience in program planning, monitoring, evaluation, and reporting using results-based management
  • Demonstrated experience in designing or managing health project evaluations
  • Demonstrated experience in capacity building and organizational development with an emphasis on systems, tools, and resource development
  • Previous Red Cross Red Crescent (RCRC) Movement experience an asset
  • Good knowledge on quantitative and qualitative research methods and other evaluation methods
  • Demonstrated knowledge and/ or use of the Health Management Information System (HMIS) is an asset
  • Good knowledge of Global Affairs Canada (formerly DFATD) requirements and Results Based Management is an asset.

Skills and Abilities

  • Proven abilities in developing logic models, monitoring plans (performance measurement frameworks) and systems, risk assessment and management (result-based reporting)
  • Excellent communication skills, both verbal and written, in English
  • Strong organizational skills with a proven ability to prioritize and effectively multi-task
  • Skills in developing statistical software are an asset.


This is an unaccompanied position based in Juba with travel to Kuajok, South Sudan. South Sudan suffers from lack of basic infrastructure and social services and more than half of the population lives in poverty. Legal frameworks and institutions to enforce the rule of law are largely undeveloped. Inter-communal violence, rebellions and localized conflicts over land and natural resources exist and unrest in the disputed Abyei region has resulted in internal population displacements mostly into Gogrial West, Kuajok.

CRC supports a safe working environment and comfortable accommodation; however, as in all contexts, delegates must be aware and responsible for their personal safety and that of employees under their supervision.

How to apply:


Interested parties may submit their application by applying on the Canadian Red Cross Online Career Website.

This position is open until filled.

This position requires a successful Canadian criminal record, reference check, valid provincial driver’s license, valid passport and First Aid certification. The Canadian Red Cross Society is an equal opportunity employer.

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