Country: United States of America
Closing date: 23 Feb 2017
Title HR Coordinator
Location Washington DC
Department Name Global Human Resources
Pact exists to help create a world where those who are poor and marginalized exercise their voice, build their own solutions, and take ownership of their future. The Pact Human Resources team, contributes to realizing this purpose by fostering a worldwide work environment that inspires excellence. The HR team focuses its resources and efforts on the lifecycle quality of employee activities with ongoing attention to:
Employee engagement, professional development, rewards and recognition and organizational culture
Taking what might be complicated, distant, daunting and making it simple, understandable and workable
Assisting employees in delivering on our promise by enabling thoughtful decisions, making impact and adjusting to unforeseen circumstances– built around promoting local solutions
Finding ways to fulfil our intent for openness, transparency and accessibility of information, rather than control, restriction and containment
Ensuring cross organizational collaboration, shared success and joint action.
The Human Resources Coordinator will ensure that the experience of our employees truly reflects the enormous appreciation and respect we have for each of them and the contributions they make every day to advancing our mission. The HR Coordinator will provide complete HR support. This person is an ambassador for HR and takes their role as the first point of contact seriously. This person plays a significant role in presenting the department’s image to internal and external stakeholders. The Coordinator has primary responsibility for providing a wide range of complex and confidential administrative and project support to the VP of Human Resources and the entire team. This position coordinates various activities and ensures that the department’s day-to-day operation is efficient and effective. The HR Coordinator must provide excellent customer service, demonstrate initiative, take ownership of responsibilities, and complete projects with positive results.
Reviews, revises and streamlines general HR procedures, templates and forms to enhance efficiency and effectiveness of the department;
Administers HRIS database, staff changes, ensuring accuracy of employee data, designing, producing and running ongoing monthly HR reports;
Assumes primary responsibility for setup, maintenance and compliance of departmental files, including: personnel files, I-9, public access folders, etc;
Conducts I9 audit on a quarterly basis;
Drives on-boarding and off-boarding process, orientations, paperwork, departmental coordination;
Liaises and partners with payroll and accounting to successfully administer payroll and process departmental invoices (medical, dental, life, AD&D, shipping expenses) for payment;
Assists the HR team with performance management activities, coordinating training schedules;
Maintains the Department intranet site ensuring ease of access and accuracy of content;
Assists with recruitment activities ensuring the seamless transition from candidate to employee; Drafts and sends all New Hire Offer Letters;
Serves as subject matter expert for HR Information, Applicant Tracking, timesheets, and Performance Management System; ensures smooth administration and training for departmental and organization wide users;
Provides best in class support, service, guidance and contextual detail to expatriate, and HQ, staff for a variety of employment related questions, concerns and issues related to the full HR life cycle;
Serves as primary contact for HR department organization-wide;
Other duties as assigned.
An incredible air of approachability and a naturally trustworthy disposition;
A well-honed ability to solve problems and practical experience building trust and relationships, consistently demonstrating integrity and credibility;
A hunger and ambition for excellence;
A relentless optimism and a terrible habit of smiling;
Bachelor’s Degree in Human Resources, related field, or an equivalent combination of education, training and work experience;
Excellent organizational skills with the ability to manage time effectively and get stuff done;
Ability to exercise sound and timely judgement and maintain confidentiality of sensitive information;
Demonstrated sensitivity and discretion when handling confidential information;
Demonstrated cross-cultural competencies;
Demonstrated ability to be professional, calm, flexible, resilient, solution oriented, and creative;
Excellent verbal and written communication and skills;
Proficiency in MS Office Suite (Word, Excel, PPT, Visio) database and HRIS, etc.
Minimum of two years’ administrative experience in a fast-paces office environment with demonstrated exceptional customer service skills;
Knowledge of ADP, HRIS and Applicant Tracking software strongly desired;
Experience with USAID and/or other NGO operating in donor funded environment;
Experience with International Human Resources preferable.
Fluency in English and proficiency in one other language, preferably French.
Pact is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organization, or other non-merit factors.
How to apply:
To apply for this position, please click link: http://pactworld.force.com/careers/VanaHCM__Job_Detail?Id=a33j0000000ikaa
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