Costa Rica: Technical Secretariat Coordinator (Regional Conference on Migration (RCM))

Organization: International Organization for Migration
Country: Costa Rica
Closing date: 01 Mar 2017

Position Title : Technical Secretariat Coordinator (Regional Conference on Migration (RCM))
Duty Station : San Jose, Costa Rica
Classification : Professional Staff, Grade UG
Type of Appointment : Special short-term ungraded, 6 months with possibility of
Estimated Start Date : As soon as possible
Closing Date : 01 March 2017

Reference Code: CFA 2017/04 (P)

Established in 1951, IOM is the leading inter-governmental organization in the field of migration
and works closely with governmental, intergovernmental and non-governmental partners. IOM
is dedicated to promoting humane and orderly migration for the benefit of all. It does so by
providing services and advice to governments and migrants.

Internal and external candidates will be considered for this vacancy. For the purposes of this
vacancy, internal candidates are defined as staff members holding a regular, fixed-term or
short-term graded or ungraded contract, including Junior Professional Officers (JPOs), staff on
Special Leave Without Pay (SLWOP), and staff members on secondment/loan released by the
Organization, unless otherwise specified in their contract. Staff members holding a regular,
fixed-term or short-term graded contract will not retain their contract type if appointed to an
ungraded position.


Under the direct supervision of Presidency Pro-Tempore of the Regional Conference on
Migration (RCM) and the overall administrative and programme supervision and guidance of the
IOM Regional Director of the Regional Office in San Jose, Costa Rica, the successful candidate
will be responsible for the coordination of the RCM Technical Secretariat (RCM-TS), in
accordance with the document “Updated Terms of Reference for the Technical Secretariat”,
annexed to the Santa Fe Document, adopted at the XVI RCM Meeting (La Romana, Dominican
Republic, June 10-11, 2011).

The Technical Secretariat Coordinator will advise RCM Member Countries on issues of
migration; periodically inform the focal points on the progress of the Conference; update new
authorities of the Member Countries on the topics of the RCM; coordinate with International
Organizations and civil society on actions leading to attaining the objectives of the RCM; and
procure resources from international cooperation that contribute to the execution of the topics of
interest of the RCM, among other tasks.

Core Functions / Responsibilities:

General Description
Responsible for the coordination of the TS-RCM, in accordance with the general functions described below, which were revised by the Committee established for this task during the XXI RCM, in
San Pedro Sula, Honduras in 2016.

General Functions
Under the supervision of the Presidency Pro-Témpore of the RCM and the administrative and
programmatic guidance of the IOM Regional Representative, the selected person will:

  1. Execute all management activities necessary for the effective work of the Technical
  2. Provide technical and logistical support to the Presidency Pro-Témpore for the planning,
    organization and implementation of meetings of the RCM and the Regional Consultation
    Group on Migration (RCGM), seminars, workshops, trainings and any other event agreed to
    be held within the framework of the RCM ;
  3. Responsible for the implementation, evaluation and monitoring of the activities included in
    the Plan of Action of the RCM and other activities agreed on by the Vice-Ministers. Follow up on
    plans and activities pending implementation;
  4. Draft and/or assist in the development of work and reference documents for the meetings of
    the RCM;
  5. Coordinate the management, administration and upgrading of the RCM Virtual Secretariat;
  6. Prepare financial and activity reports and other general narrative reports on the activities of
    the TS of the RCM. In particular, to prepare quarterly financial and operational reports that
    will be available for Member Countries;
  7. Prepare budgets for the operations of the TS as well as for other activities, as required;
  8. Advise RCM Member Countries on migration affairs;
  9. Maintain contact and regularly coordinate with government officials and international
    organizations as well as civil society representatives with the aim of achieving the objectives
    of the RCM;
  10. Develop and update the terms of reference and job descriptions of the staff of the TS;
  11. Perform any other tasks related to the management of the TS as requested by the
    Presidency Pro-Témpore of the RCM provided that there is no substantive financial impact;
    otherwise, the proposed tasks and their corresponding financial commitment is to be submitted
    as a proposal for approval by Member Countries;
  12. Serve as the RCM representative to other organizations and institutions on migration and
    coordination matters, and liaise with governmental and diplomatic authorities as well as
    international and civil society organizations;
  13. Maintain an inclusive workplace that promotes fairness, honesty, integrity and openness;
    respects the opinions of others and treats all with equality and dignity without regard to
    gender, race, color, creed, ancestry, place of origin, political beliefs, religion, marital status,
    disability, age, or sexual orientation;
  14. Strengthen the links with the focal points of the RCM by using the available technological
  15. Inform the Member Countries about the opportunities for synergies between the RCM
    agenda and those of other specialized forums and consultative processes;
  16. Inform the RCGM on possible mechanisms to enhance collaboration and coordination with
    specialized international organizations; and
  17. Perform other tasks as may be assigned.
    Required Qualifications and Experience:
    • Master’s degree in Social Political Sciences or a related field from an accredited academic
    institution with five years of relevant professional experience; or
    • University degree in the above fields with seven years of relevant professional experience.

    • Experience as project/programme director in migration affairs, including liaising with
    governmental and diplomatic authorities as well as international and civil society organizations;
    • Thorough knowledge and experience of migrant’s assistance, migration management,
    development programmes, technical cooperation and regional consultation/dialogue processes
    on migration;
    • Knowledge of and experience in the Regional Conference on Migration (RCM), its Plan of
    Action and related projects; and, IOM administrative-financial standards is an advantage.
    Fluency in Spanish and English is required. Working knowledge of French is an advantage.
    Desirable Competencies:
    • Accountability – takes responsibility for action and manages constructive criticisms
    • Client Orientation – works effectively well with client and stakeholders
    • Continuous Learning – promotes continuous learning for self and others
    • Communication – listens and communicates clearly, adapting delivery to the audience
    • Creativity and Initiative – actively seeks new ways of improving programmes or services
    • Leadership and Negotiation – develops effective partnerships with internal and external
    • Performance Management – identify ways and implement actions to improve performance of
    self and others.
    • Planning and Organizing – plans work, anticipates risks, and sets goals within area of
    • Professionalism – displays mastery of subject matter
    • Teamwork – contributes to a collegial team environment; incorporates gender related needs,
    perspectives, concerns and promotes equal gender participation.
    • Technological Awareness – displays awareness of relevant technological solutions;
    • Resource Mobilization – works with internal and external stakeholders to meet resource needs
    of IOM.
    Employment Conditions The hiring of the Coordinator of the Technical Secretariat will be approved by Member Countries of the RCM for an initial period of two years, with renewals of two years, which may be extended for a maximum of six years; “All-inclusive” salary of US$78.000/per year; 2.5 vacation days per month of service; Participation in IOM Medical Insurance, subject to medical approval and to the payment of the costs that correspond to the employee (RCM as the employer covers the balance); Payment of applicable taxes and/or national social security fees is liable to the selected person; Accreditation as IOM staff member before the Ministry of Foreign Affairs of Costa Rica with the corresponding diplomatic benefits.

How to apply:

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment
system, by 01 March 2017 at the latest, referring to this advertisement.

For further information, please refer to:
In order for an application to be considered valid, IOM only accepts online profiles duly

Only shortlisted candidates will be contacted. You can track the progress of your application on
your personal application page in the IOM e-recruitment system.

Posting period:
From 20.02.2017 to 01.03.2017