Program Area Supervisor, Head Start Preschool

Posted by: Community Action

Hillsboro, OR, US

Position Summary:

In support of the Agency’s mission, the Program Area Supervisor is responsible for managing and monitoring Full-Day Full-Year (FDFY) or Part-Day Pre-Kindergarten (PDPK) Head Start programs serving 80-160 children from birth to age 5 in center-based programs. Responsibilities of this position include overseeing and ensuring the delivery of high quality, culturally appropriate, comprehensive child and family services in compliance with Head Start Performance Standards, Head Start program policies, Community Action policies and Oregon Child Care Division. This position directly supervises classroom staff located at public schools or in Child Development Centers as assigned. The work requires establishing collaborative relationships with a diverse client population, as well as community partners, to ensure progress towards preparing low-income preschool and special needs children for educational success.

Essential Functions and Responsibilities:

  • Manage the daily operations of assigned Head Start classrooms or Child Development Centers, maintain supplies and ensure safety and security of facilities, and establish positive relationships with building owners and other occupants.
  • Implement procedures for the operation of facilities according to program and Agency policies including, but not limited to: emergency response plans, maintenance of records, and storage of materials.
  • Build an effective team by supporting and responding appropriately to concerns and facilitating constructive resolution to team issues.
  • Meet regularly with staff to provide supervision, training and support, encourage professional development, identify performance concerns, evaluate work, and provide feedback.
  • Monitor classroom environments to ensure that they are conducive to learning, reflective of the different stages of child development, responsive to cultural backgrounds, and inviting to children and families.
  • Demonstrate a comprehensive understanding of the domains and dimensions used in the Classroom Assessment Scoring System (CLASS) to define and assess classroom quality.
  • Work closely with assigned staff to implement the Pyramid Model to promote the social and emotional development of children.
    • Review and monitor the completion and implementation of lesson plans.
    • Monitor and maintain compliance with all Head Start and Agency policies and procedures. Ensure that staff members understand and comply with established federal, state, and funding source guidelines and procedures.
    • Collaborate with Component Coordinators to ensure children and families receive comprehensive services.
    • Provide orientation, training and assistance to new staff members.
    • Ensure that all records are well-maintained, secured and properly processed according to program and Agency policies.
    • Manage and monitor area budgets to ensure cost control and compliance with program and Agency fiscal procedures.
      • Complete Oregon Child Care Division annual recertification process including but not limited to: scheduling annual fire department and sanitation inspections, and monitoring completion of staff training hours.
      • Schedule substitutes when needed and provide coverage to maintain federal and state guidelines for adult to child ratio.
        • Utilize databases such as Child Plus and Teaching Strategies GOLD to run reports and analyze data as needed to ensure compliance with program requirements or to ensure continuous quality improvement.
        • Ensure that volunteers are trained in all applicable procedures.
        • Strictly adhere to all safety policies and procedures at all time and respond/correct any at-risk safety issues immediately.
        • Strictly adhere to agency code of ethics and standards of workplace behavior.
        • Perform other duties as assigned to meet business needs including regular and reliable attendance and adherence to all company workplace behavior standards.

Marginal Functions and Responsibilities:

  • Other marginal functions and responsibilities as assigned.

Required Education/Training/Experience:

  • Education: Minimum of a Bachelor’s Degree in the field of Early Childhood Education OR a Bachelor’s Degree out of the field that includes coursework sufficient to be placed at Step 10 or higher on the Oregon Registry. Acceptable coursework would be a minimum of 30 quarter college credits or 20 semester college credits in at least 5 Core Knowledge Categories (as defined by Oregon Registry). Transcripts, diplomas and/or Oregon Registry Step Certificates are required to validate educational requirements.
  • Experience: Minimum 2 years direct supervision experience in an early childhood setting as well as a minimum of 3 years experience working directly with children and families.
  • Enrollment in Oregon Central Background Registry prior to offer of employment being extended.
  • Completion of appropriate Fit for Duty and TB Testing according to Head Start regulations prior to date of hire.
  • Access to reliable transportation for home visits, valid driver’s license and proof of vehicle insurance.
  • Intermediate computer literacy and familiarity with applications such as databases and spreadsheets, word processing, e-mail and internet.
  • Excellent written and verbal communication skills.
  • Ability to set and maintain professional boundaries with families.
  • Experience working with complex regulations and guidelines requiring implementation, documentation and monitoring for quality control.
  • Ability to work in a fast-paced environment requiring frequent problem solving and decision making.


  • Master’s Degree in Early Childhood Education OR related field that includes coursework sufficient to be placed at Step 10 or higher on the Oregon Registry (see acceptable coursework requirements under “Required Education” above).
  • Prior Head Start or Early Childhood Education program management experience.
  • Ability to provide leadership, problem solve, and facilitate group processes in an early childhood and social service agency setting.
  • Successful experience in comprehensive supervision of staff performing diverse and complex job duties using a collaborative team approach.
  • Knowledge of Washington County community social services.

Required Licensing or Other Special Certifications:

  • Current Oregon Registry Step Certificate (or acquired within 90 days from date of hire).
  • Current First Aid/CPR certification (or acquired within 30 days from date of hire).
  • Current Oregon Food Handler Card (or acquired within 30 days from date of hire).

Required Physical Demands of Essential Functions and Responsibilities:

  • Work is conducted in classroom and office environments.
  • Extensive phone use.
  • Extensive use of video terminal and keyboarding.
  • Work requires frequent driving in local traffic conditions.
  • In normal work day, may stand/walk 4 hrs/day; may sit _4_ hrs/day; may drive 3 hrs/week; may use hands for repetitive grasping, pushing and pulling, typing and fine manipulation _4_ hrs/day; may use hands at or above shoulder level for _1_ hrs/day.
  • In normal work day, may bend, squat, and/or climb frequently.
  • Work is light in nature, lifting maximum of 20 lbs., with occasional lifting of a child up to 60 lbs.
  • Frequent lifting and/or carrying of objects weighing up to 20 lbs.
  • Local travel required as well as occasional out of town travel.
  • May require walking or standing to a significant degree, or sitting most of the time with a degree of pushing & pulling of arm and/or leg controls.

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