Turkey: Request for interested parties for monitoring of Syria based

Organization: Relief International
Country: Turkey
Closing date: 09 Feb 2017

Request from interested parties for monitoring of Syria based health project for

Relief International Turkey

1. Background

Over the past few months activities are ongoing on the creation of a very unique medical structure in Syria. Relief International (RI) is inviting suitable qualified firms or individuals to support its monitoring and evaluation efforts on the structure.

The main objective of the consultancy is to visit the structure carry out monitoring, evaluation and quality control of activities and report back to Relief International with a full and comprehensive report.

The Consultant will report to the program manager and M&E Manager directly and hand in the full report (electronic and or hard copy) for approval by the program manager.

Construction related activities are ongoing on site, the existing structure is being rehabilitated and reinforced; the consultant will be expected to provide a full and comprehensive report of activities. The activities are typical construction activities that can be expected in a health facility – details of activities will be shared with the successful consultant, the successful consultant will be experienced in health facility construction monitoring and or similar facilities.

2. Deliverables

RI expects the consultant shall complete and submit the following deliverables:

  • A report containing at least 750 coded photographs with date and time labels of each photograph adjusting the camera settings.
  • A written report evaluating the different activities based, the report format will be made available to the successful consultant – the activities are typical construction activities aligned with a health facility.
  • While on site the consultant will receive specific instructions from the client via whatsapp – the consultant will respond accordingly by whatsapp in a limited timeframe.
  • Using auto-cad drawings to be provided by the client, the consultant will highlight progress using highlighter markers directly on the provided auto-cad drawings

In addition, raw data from the field will be provided. Draft versions of the reports will be submitted to RI for review before final versions are submitted.

RI aims to adhere to the following tentative timeframe:

Deliverables

Date

Kick-off meeting with RI team for real-time evaluation

Inception report for project

Interviews with stakeholders (key informants, RI staff members)

Draft report to RI

Final report (with raw data)

  1. Qualifications of lead consultant

  2. The consultant shall provide proof of educational achievements which lend themselves to the monitoring and evaluation of construction type activities in a health structure.

  3. Demonstrated experience of monitoring similar projects.

  4. Demonstrated experience with compiling reports and taking photographs.

  5. Financial Proposal

RI expects a fixed fee will be paid based on completion and RI’s acceptance of deliverables. The consultant will be expected to complete the assignment in 5 working days.

5. Criteria for evaluation of Responses

RI will evaluate the responses to this Request for Proposal based on the consultants’ ability to provide a general overview of the services your organization provided in the past including number of years in the business, number of relevant professional consultants or CVs, and experience of working with clients on a similar assignment and experience of follow-up support. Both the technical and financial proposal will be evaluated as per the percent allocation below.

Evaluation Component

Percentage Value

Technical Proposal

70%

Financial Proposal

30%

6. Anticipated Time Frames for Evaluation and Selection Process:

Questions on RFP due: TBC

Responses to RFP due: TBC

Reference checks: To be determined

Finalists Selected: TBC

7. Submission of technical and Financial Proposal

Please submit your technical and financial proposal to the following address by email. No phone calls and any communication should only be through email.

How to apply:

All questions and inquiries regarding Technical proposal should be directed to the following address before 9 Feb 2017

RI Tender Committee

tender.turkey@ri.org

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