Company Bookkeeper

Posted by: Central Square Theater

Cambridge, MA, US

Job Title: Company Bookkeeper (part-time)

Reports To: Executive Director

Summary

Central Square Theater is a 9-year old, state-of the art, non-profit theater that is home to Underground Railway Theater and The Nora Theatre Company. CST is an award-winning organizational model that supports the artistic missions of its two resident theater companies, with over 50 years of combined experience, while functioning as a vibrant hub of theatrical, educational, and social activity for over 28,000 patrons annually.

Reporting to the Executive Director (ED), the Company Bookkeeper will be responsible for the oversight of financial systems including financial accounting and reporting, budget planning and management, and assisting with human resources. The Bookkeeper will be involved in a range of organizational initiatives while managing an annual budget of approximately $1.7 million.

Central Square Theater is committed to diversity at all levels: on our stage, in our audience, on our staff, and within our leadership. We strongly encourage people of color to apply.

Responsibilities

Financial Accounting and Reporting

● Develop and maintain timely and accurate financial statements and reports that are appropriate for the users and in accordance with generally accepted accounting principles (GAAP).

● Develop, implement, and ensure compliance with internal financial and accounting policies and procedures. Monitor all legislation relevant to the organization (employment standards, OSHA requirements, etc.) and all regulations on professional certification to ensure that the organization is compliant.

● Prepare all supporting information for the annual audit and liaise with the organization’s external audit firm.

● Document and maintain complete and accurate supporting information for all financial transactions.

● Maintain financial accounting systems for cash management, accounts payable, accounts receivable, credit control, and petty cash.

● Reconcile bank and investment accounts.

● Review monthly results and implement monthly variance reporting.

● Manage the cash flow and prepare cash flow forecasts.

● Responsible for the maintenance of the general ledger, accounts payable, accounts receivable and payroll.

● Manage the acquisition of capital assets and ensure that they are properly recorded, amortized, and disposed of as appropriate.

Budget Planning and Management

● Establish guidelines for budget and forecast preparation.

● Work with Executive Director to prepare annual budget in consultation with Finance Committee.

● Assist staff directors and managers with the preparation of budgets for grants.

● Prepare and submit annual industry fiscal surveys for the Cultural Data Project and Theater Communications Group.

● Provide accurate and timely reporting on the financial activity of each production at program close review.

Human Resources

● Oversee all payroll functions to ensure that employees are paid in a timely and accurate manner.

● Negotiate and manage the employee insurance and benefits plans.

● Issue annual W2s and 1099s.

Requirements

The candidate must have a strong understanding of accounting principles and have excellent communication and writing skills. Knowledge of QuickBooks non-profit software is preferred. Ideal candidate will have at least 3 years experience in non-profit finance. Candidate must be detail-oriented, organized, flexible, and experienced in accounting and financial analysis. Candidate should also be able to multi-task and work independently, and have both a sense of humor and an appreciation for the arts.

Please send cover letter (with salary range) and resume to Executive Director, Catherine Carr Kelly, at cck@centralsquaretheater.org. Please, no phone calls.

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