Dominican Republic: Administrative and Human Resources Assistant GS4 – Dominican Republic

Organization: UN Children’s Fund
Country: Dominican Republic
Closing date: 10 Mar 2017

The key responsibilities of the Administrative and HR Assistant will be:

  • Performs personnel work, including processing of entitlements, (e.g. home leave, education grants, rental subsidy, medical exams, dependency, language and other allowance). Keeping attendance records up-to-date including monitoring of home leave and sick leave.
  • Follows up on all local staff contractual status, and ensures appropriate and timely actions for renewals of contracts, promotions, and within-grade increments using Vision. Monitor the performance evaluation process.
  • Assists in the recruitment process of national professional officers, general service, temporarystaffand consultancies according to UN/UNICEF rules, regulations, procedures and policies. Reviews appropriateness of jobdescription,arranges internal and/or external advertisement (s).
  • Provides briefing and orientation to newly arrived staff on personnel and administrative procedures and requirements. Briefs international personnel on general administrative matters relating to visas, licenses, security; ensures the processing of these entitlements and documentation with the relevant ministries, and other appropriate institutions. Provides advice and ensures administrative support, as required.
  • Makes travel and hotel reservations and assign drivers according to the travel plan. Process travels in Vision at L1. Coordinate the settlement and closure of travels
  • In addition to general administration responsibilities, may also supervise indirectly, activities concerned with office and grounds maintenance, security, transport and similar services.
  • Assists in the creation and maintenance of office vendors
  • Performs other duties, as required.
  • Minimum Requirements:

    • Completion of secondary education.• Knowledge of Windows and MS Office. Additional progressive formal or “on the job” training essential.• Four years of progressively responsible clerical, administrative and HR work.• Experience with UN as asset• Fluency in Spanish. Working knowledge of English would be an asset.

    Competencies:

    Highlyresponsible individual with the following competencies:

  • Core Values:Commitment, Diversity and Inclusion, Integrity
  • Core Competencies:Communication, Working with People, Drive for Results
  • Functional Competencies:Analyzing,Learningand Researching, Following Instructions and Procedures, Planning and Organizing.
  • General Service Staff are recruited locally. Candidates must be in possession of an existing work permit or resident/citizen of Dominican Republic to be considered eligible for this post. Please note that General Service (GS) staff are locally recruited staff and therefore, candidates are personally responsible for any travel and accommodation arrangements.

    UNICEF is committed to diversity and inclusion within itsworkforce,and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons with disabilities, to apply to become a part of our organization.

    How to apply:

    UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organization. To apply, click on the following link http://www.unicef.org/about/employ/?job=503135

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