Lebanon: Grants Administrative Assistant, Lebanon Community Resilience Initiative (LCRI), Lebanon

Organization: Management Systems International
Country: Lebanon
Closing date: 31 Mar 2017

Grants Administrative Assistant, Lebanon Community Resilience

Initiative (LCRI), Lebanon

Company Profile: MSI, a Tetra Tech Company, is a Washington, DC metro area international development firm with a 35-year history of delivering development results across the world. Our core expertise is in the fields of monitoring and evaluation (M&E), institutional development, public sector management, governance and anti-corruption. MSI implements nearly 100 projects in 90 countries around the world such as Jordan, Morocco, Lebanon, Syria, Pakistan, Afghanistan, Colombia, and Mexico. As one of the leading companies in our field, MSI has partnered with more than 80 organizations across all sectors of international development with clients ranging from large bilateral and multilateral donors such as USAID, the World Bank and the UNDP to national and local governments, NGOs, think tanks, foundations and universities. For more information on MSI, please visit our website at www.msiworldwide.com.

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Position Summary: **
The LCRI Grants Administrative Assistant is part of the LCRI Operations team that is responsible for all office and technical support functions, as well as providing direct support to technical implementation. The Grants Admin Assistant performs administrative and procurement support activities for the grant management unit (GMU). Duties may include basic Arabic-English translation, vendor coordination, and filing. Software skills and strong communication skills are required.

Please note: Only Lebanese citizens are eligible for this position.

Position Summary:
The LCRI Grants Administrative Assistant is part of the LCRI Operations team that is responsible for all office and technical support functions, as well as providing direct support to technical implementation. The Grants Admin Assistant performs administrative and procurement support activities for the grant management unit (GMU). Duties may include basic Arabic-English translation, vendor coordination, and filing. Software skills and strong communication skills are required.

Responsibilities:

  • Support administrative, budgetary, procurement and logistical activities, as requested by the GMU or required by the grants manager.
  • Develop and maintain friendly, open, and professional relationships with fellow GMU members and LCRI partners.
  • Organize, scan, file, and archive information, as needed, related to grants and activity administration.
  • Support the maintenance of accurate, up-to-date and complete program and grant documentation in electronic, hard copy and back-up copies, including regular organization of grant files on the LCRI server and activity database.
  • Prepare service agreement packages for grantee staff, trainers, and consultants for review and approval by the grants manager and deputy chief of party (DCOP).
  • Track milestones and deliverables submitted under grants.
  • Assist in developing grant budgets as needed.
  • Assist in obtaining and organizing supporting procurement documentation.
  • Serve as an effective liaison between the GMU and the finance team to provide documentation needed to issue payments related to activities.
  • Attend GMU meetings and other meetings and provide note-taking support as requested.
  • Assist with grant closeout checklist to ensure completed grants are closed out properly and in a timely manner.
  • Assist with special projects and tasks in support of the GMU, technical team or other staff members as needed.
  • Any other assignments which may be determined by the grants manager and DCOP
  • Maintain absolute discretion and professionalism towards all confidential matters discussed within the office, and which one might encounter in the execution of their duties.

Qualifications:

  • College degree in a relevant field.
  • 0-3 years of professional experience.
  • Experience using Excel and Word.
  • Highest standards of integrity, professionalism, and impartiality.
  • Excellent interpersonal and communication skills (writing and speaking).
  • Task-and detail-oriented and able to work independently and within a team to meet deadlines.
  • Highly organized work a fast-paced environment
  • Fluency in English and Arabic (French desired but not required).
  • Lebanese citizenship.

Only candidates who have been selected for an interview will be contacted. No phone calls, please.

MSI is an EEO/AA/ADA Veterans Employer.

To apply: Please visit our website, www.msiworldwide.com

PI97069805

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