OTI Senior Management Advisor

Organization: US Agency for International Development
Closing date: 28 Mar 2017

The OTI Senior Management Advisor is an intermittent Personal Services Contract (PSC) position at the GS-15 equivalent level and is worldwide. Applications for this position are due no later than March 28, 2017 at 1:00pm Eastern Time. For full information about this position, as well instructions on how to apply, please read the entire solicitation at www.OTIjobs.net.

INTRODUCTION:

The Bureau for Democracy, Conflict and Humanitarian Assistance (DCHA)/OTI Program Office provides OTI with strategic guidance on country-level and office-level budgeting, strategy, and program performance issues, and increases key stakeholder awareness of and support for OTI as a key instrument in carrying out U.S. foreign policy objectives. The Program Office maintains technical oversight of the Support Which Implements Fast Transitions (SWIFT) IQC as well as all other non-personnel acquisition and assistance awards, and manages coordination of programming within the Foreign Assistance (F) framework. The Program Office plays a key role in the initial country assessment process, periodic country program and management reviews, and final evaluations. The Program Office also provides support to ongoing country programs through managing country budgeting decisions and allocation of resources, and setting standards and providing guidance on strategic planning, decision-making, and implementation. In addition, the Program Office provides reports on country activities for DCHA, Office of Management and Budget, Department of State, and Congress.

The Program Office serves as a central processing point for budgetary and programmatic information, and also provides guidance and standardization of OTI and USAID-wide policies and regulations. The Program Office has regular interaction with country program teams, and reports directly to the Senior Leadership Team (SLT). The Program Office supports country program operations through improved strategic thinking, planning, and decision-making; instituting strategic budgeting; facilitating the design and procurement of new implementation mechanisms; and strengthening reporting, communications and outreach.

The Senior Management Advisor is an expert in the multitude of functions that comprise program procurement and operations for USAID’s Office of Transition Initiatives programs in the field, and also in the U.S. The Senior Management Advisor provides services which require the highest level of professionalism, knowledge, diplomacy, and expertise. This individual must be readily available to provide the required services on an intermittent basis, often on short notice with little time for preparation. OTI field offices are located in countries with complex problems, often in difficult and harsh environments, with some offices located in countries with no other USAID presence. The Senior Management Advisor reports to the Program Office Team Leader or his or her designee, and spends the majority of his or her time supporting OTI country program implementation teams in the Field and in Washington. All of the field activities supported and the majority of the headquarters activities supported are transition program implementation-focused.

DUTIES AND RESPONSIBILITIES:

At the GS-15 Senior Management Advisor level:

The position requires services both in the many countries in which OTI has field offices implementing country programs, and in OTI/Washington. Specifically, the Senior Management Advisor will perform the following duties:

• Analyze procurement policy options often in situations that have no precedence. Necessary analytical skills will require highly specialized experience and thorough understanding of relevant regulations. Remain updated on latest changes to regulations;

• Provide advice on ongoing contract and procurement issues for OTI country program staff, such as suggesting and reviewing proposed formats that provide more flexible contractual review and approvals in the field, while remaining in full compliance with procurement regulations;

• Be readily available on an intermittent basis to provide OTI with advice and assistance on OTI and government management policies and systems at all levels of the organization;

• Have in-depth knowledge of assistance and acquisition as it relates to field programming to ensure maximum impact of programs while containing costs to the Agency;

• Serve as a procurement analyst for OTI transition programs in the field and in Washington;

• When required, step into a range of roles, including procurement technical evaluation committees, strategic planning, and oversight roles, as well as the highest of leadership and management positions in OTI, helping to fill program and procurement implementation and management gaps to ensure that OTI programs continue to run smoothly;

• Determine and/or identify procurement and program service providers for OTI Field Teams;

• Determine appropriate actions and solutions to procurement and contractual management issues and challenges for both OTI Field and Washington Teams;

• Assess the procurement policies and procedures of OTI Washington and field offices and provide guidance and solutions to problems as appropriate;

• At times, be available as a resource for other USAID offices or USG agencies when the work corresponds with the incumbent’s experience, the scope of work, and with the clearance of the Supervisor and Office Director;

• Review all OTI current and planned procurement processes supporting country program activities, including Indefinite Quantity Contracts (IQC), Purchase Orders, Cooperative Agreements, and Small Business IQCs to determine current capabilities and to recommend changes and modifications that will improve effectiveness of procurement planning for country programs;

• Coordinate with OAA and, when necessary, with USAID field Missions to ensure that adequate analysis of procurement issues has been conducted and that appropriate solutions are supported by Agency and U.S. government contracting regulations;

• Advise on the initiation of new procurement mechanisms, including indefinite quantity contracts, cooperative agreements, purchase orders, or other procurement formats that will support OTI country program work, and will ensure that the U.S. government may utilize the most cost-effective procurement mechanisms that are appropriate for individualized situations and country program needs;

• Advise on, and if necessary coordinate, procurement activities and issues between OTI and OAA and Missions in the field, implementing partners, as well as D.C., USAID geographic bureaus, the Bureau for Policy, Planning and Learning, and Management Bureau on occasion;

• Coordinate with the OTI Regional Team, Country Team, OAA, Mission or other USG entity to ensure that OTI field programs are able to execute country program objectives through procurement structures that are flexible and responsive to evolving needs of the country program;

• Communicate with senior USAID and Department of State officials as appropriate to affect procurement decisions directly impacting OTI programming;

• Develop relationships with USAID Mission senior management to ensure that OTI acquisition and assistance strategic planning and new initiatives related to OTI country programming are in sync with existing and new procurement policy;

• Develop and provide training modules and products for headquarters and field staff (both U.S. and foreign national as well as implementing partner staff) as needed to ensure that OTI staff have a full understanding of all Agency procurement procedures and regulations affecting their work;

• Determine or define mechanisms and levels of procurement and program support for OTI Field Teams;

• As needed, advise OTI managers on OTI and Agency procurement policies and issues and advise OTI country program staff on agency policies and regulations relating to procurement in a multitude of contexts;

• Take initiative, act independently, and manage tasks with minimal supervision. Work with supervisor to develop deadlines, projects and work to be accomplished. Supervisor will set overall objectives.

MINIMUM QUALIFICATIONS:

At a minimum, the applicant must have:

(1) A Master’s Degree with thirteen (13) years of work experience;

OR

A Bachelor’s Degree with fifteen (15) years of work experience;

AND

(2) Minimum of nine (9) years of experience in progressively complex operations management or administrative management positions that have included contracts and procurement, other related functions, of which five (5) years must have been overseas, working in a development context, and in a supervisory management capacity;

(3) Demonstrated knowledge of U.S. government acquisition and assistance regulations, especially as applied in overseas settings in developing or crisis countries.

Please direct questions about this position or the application process to the OTI Recruitment Team at otijobs@usaid.gov.

How to apply:

For full information about this position, as well as instructions on how to apply, please visit www.OTIjobs.net.

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