Project Manager-Planning Council Support

Posted by: United Way of Greater Union County

Elizabeth, NJ, US

Project Manager Planning Council Support Job Description

United Way of Greater Union County (UWGUC) provides planning and support services to the Newark EMA HIV Health Services Planning Council, including research, dissemination of information, leadership, and skills building for Planning Council (PC) members. The ideal candidate has an in-depth understanding of the service system for and demographics of HIV/AIDS-affected populations, strong research skills and the ability to establish rapport and develop excellent working relationships with all PC members, as well as other HIV services funders, key stakeholders, and planning bodies.

The Project Manager:

 Provides leadership: drawing from experience in community planning or organizing; collaborates with PC leadership; ensures that the PC adheres to all government mandates; monitors adherence to PC bylaws; manages PC support staff and office.  Conducts outreach and public relations: acts as intermediary between the PC, community, and government; acts as the primary contact; provides ongoing support and guidance to PC members; assists with the member nominating process; works to retain and increase participation of PC members; develops recruitment plans to attract new PC applicants; designs new marketing materials and tools for the PC website; and develops strategy to increase the overall visibility of PC efforts.  Develops linkages and collaborates: supports other planning efforts including those related both to prevention and to services within the EMA.  Represents the Newark EMA and PC at meetings of the New Jersey HIV Planning Group (NJHPG), NJHPG committees, and ensures that the PC participates in development of the Statewide Coordinated Statement of Need (SCSN) as required by federal law.  Researches and Plans: works with PC leadership and consultant to direct the research and development of related reports mandated by Ryan White legislation and essential for planning activities, including but not limited to:

  • an annual HIV needs assessment report
  • an annual HIV funding stream report detailing and analyzing all sources of non-Ryan White HIV-related funding in the EMA
  • a service category analysis report
  • a comprehensive plan for the delivery of HIV services in the EMA.
  • Annual progress report

 Participates in a broad-based advisory group: with a focus on supporting and helping to guide the development of research tools.  Works collaboratively: across mulitiple stakeholders and the grantee to complete the HRSA grant application.  Writes: other reports as needed and assures research and evaluation results are achieved.  Develops an annual training plan: for PC members and provides comprehensive training and leadership development for PC members, in accordance with Ryan White legislative requirements.  Performs other duties as required.

Minimum Experience:

 Masters Degree in Public Health, Public Administration, or advanced degree in closely related fields; or  Bachelors and 4 years of equivalent experience in public health program coordination, management and/or community organizing; including experience managing a major project or grant.  Supervisory experience required.  Significant experience in financial operations, budgeting, labor relations, and human resources required.  Demonstrated communication and leadership skills.  Prior experience working with grants & city/municipal agencies a plus.  Knowledge of information systems and relevant technology preferred.  Excellent writing and verbal skills.  Takes initiative, is well-organized, pays close attention to detail, and system-oriented.  Computer literacy in word processing and spreadsheets.  Bilingual capacity a plus.

Primary Work Location: United Way of Greater Union County 33 West Grand Street Elizabeth, NJ 07202. Travel is expected to all program sites on a regular basis and participation in program related events.

EEOC: United Way of Greater Union County is an Equal Opportunity Employer. United Way of Greater Union County is strongly committed to providing equal employment opportunity for all employees and all applicants for employment. All employment decisions at United Way of Greater Union County are made without regard to race, ethnicity, religion, color, gender, gender identity, sexual orientation, national origin, ancestry, disability or military/veteran status, or any other protected class as set forth under applicable State, Local and Federal Civil Rights Laws.

Competencies:  Day-to-Day Structure – Sets well-defined, realistic goals for one’s self; displays a high level of effort and commitment towards completing assignments in a timely manner; is motivated to achieve; able to re-direct focus and multi-task.  Action Oriented – Consistently maintains high levels of productivity; works with effectiveness and determination over a sustained period.  Adaptability – Adapts well to changes in assignments and priorities; adapts behavior or work methods in response to new information, changing conditions, or unexpected obstacles; approaches change positively and adjusts behaviors accordingly.  Collaboration – Builds constructive working relationships with partner agencies and internal staff to meet goals and objectives.  Cultural Competence and Sensitivity – Respects and relates well to people from varied backgrounds, understands diverse views, and is sensitive to differences.  Decision Making/Problem Solving – Compares data, information, and input from a variety of sources to draw conclusions.  Management – Shows ability to plan, schedule, direct work of self; balances task requirements and individual abilities; organizes materials to accomplish tasks; sets challenging yet achievable goals.  Communication – Clearly conveys and receives information and ideas. Keeps staff informed on a daily basis and demonstrates good written, oral, and listening skills.  Presentation/Speaking Skills – Effectively presents ideas, information and materials to individuals and groups.  Organizational Mission – Keeps the organization’s mission, vision, and values at the forefront of decision making and actions;  Team Work – Works as a lead member of the CI Team; participants as an active and contributing member to achieve goals. Inspires motivation; engages with peers in a team process to solve problems; works cooperatively with all team members.  Flexibility – Has an “All hands on deck” attitude toward work in a small office environment; is flexible with time to meet goals/benchmarks and complete tasks; and is available via email during work hours and responds accordingly.

To apply send email to with subject line “Project Manager-Planning Council Support”

Applicant must submit the following: Salary history, salary requirement and writing sample of a youth curriculum or related writing sample. Applications without the required documentation will not be considered.

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