Mali: Senior Planning Officer

Organization: UNOPS
Country: Mali
Closing date: 16 May 2017

Background Information – UNOPS

UNOPS supports the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner.

Working in some of the world’s most challenging environments, our vision is to advance sustainable implementation practices, always satisfying or surpassing our partners’ expectations.

With over 7,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, wherever they need it.

A flexible structure and global reach means that we can quickly respond to our partners’ needs, while offering the benefits of economies of scale.

Background Information – PSC

The UNOPS Peace and Security Cluster (PSC) is a principal service provider in the field of mine action with the United Nations Mine Action Service (UNMAS), UNDP, UNICEF, Governments of mine-affected countries and other mine action partners.

The Cluster is responsible to administer, provide support and oversight of the day-to-day management of the Project Field offices, both according to the client requirements and in line with UNOPS rules and regulations.

It is headed by the Cluster Director who has the overall authority and accountability for the performance of the Peace and Security Cluster on behalf of its clients.

Background Information – Job-specific

Background Information – Mali Programme

There is a problem of weapons and explosive contamination in Mali, following historical and recent conflict. There is clear evidence of the presence of landmines, unexploded ordnance (UXO), improvised explosive devices (IED) and insecure stockpiles of weapons and ammunition (abandoned or neglected). There were more than 130 recorded victims of UXO since 2012.

The United Nations Multidimensional Integrated Stabilization Mission in Mali (MINUSMA) was established under Security Council Resolution 2100 and the mandate further developed under resolution 2164. In accordance with these mandates, the United Nations Mine Action Service (UNMAS) has engaged UNOPS to implement a mine action programme in Mali.The UNMAS-UNOPS mine action programme is seeking to:

  • Reduce the explosive threat to AFISMA/MINUSMA and United Nations personnel;
  • Enhance national capacity to mitigate explosive threats;
  • Improve the protection of civilians.

Background Information – MINUSMA Planning, Integration and Evaluation Unit

The Planning, Integration and Evaluation Functions are encapsulated in an ad hoc constituted Unit. This is tasked with coordinating the substantive work of the DSRSG/RC/HC pillar of MINUSMA, and ensuring effective and efficient collaboration between the Mission and the UN agencies. The Unit is composed of monitoring and evaluation capacity from MINUSMA, the Resident Coordinator’s Office, the Peacebuilding Fund.

Functional Responsibilities

Under the overall supervision of the Programme Manager, in support of the Planning, Integration and Evaluation unit, the Planning Officer (PO) will provide direct planning support at the strategic, programmatic, and advocacy levels. His/her functional responsibilities include:

  • Ensure effective direct support in preparation and implementation of O/DSRSG planning priorities – focusing on UNDAF 2015-2019, HRP, the SDGs, the Mandate of MINUSMA and the Mission Concept, Early Recovery as well as potential Benchmarks and other relevant means to strengthen planning and integration;

  • Facilitate joint and integrated planning with COS and between Mission components, UN Country Team members and other relevant partners in accordance with the Policy on Integrated Assessments and Planning, and senior management guidance;

  • Facilitate knowledge building and management in the O/DSRSG team, focusing on planning documents; Provide substantive support to build the planning capacity of the unit over 2017-2018;

  • Develop integrated and Mission planning methodology in close cooperation with the Strategic Planning Unit;

  • Provide advice to DSRSG/HC/RC pillars in development of component-level plans, ensuring coherence with the Mission’s overall strategic direction;

  • Provide a relay and coordination with UNMAS;

  • Work in close collaboration with UNMAS Programme, the Front office, COS and other MINUSMA sections, UN agencies, their programme and operations teams, government officials, technical advisors and experts, multilateral and bilateral donors and civil society as required;

  • Provide advice to senior management and programme managers on strategic and operational planning policy, procedures and best practices in line with the UN Policy on Integrated Assessment and Planning (IAP);

  • Advise senior management to help ensure resources are used to support implementation of component plans, mission priorities and the UNDAF;

  • Contribute to the preparation of the Mission Results-Based Budget framework and performance reports, and prepares inputs as required for audits, budget monitoring and performance reporting. As directed by the DSRSG/HC/RC, design and facilitate development of other strategies and plans required for implementation of the Pillar and Mission’s mandate;

  • Provide technical advice to the O/DSRSG on the continuing assessment and prioritization of post-conflict needs to support the UN system in developing a common understanding of the key challenges facing the country, particularly with regards to common areas of interventions including protection of civilians, stabilization and recovery needs;

  • Draft required documents related to 2017 to 2019 possible policy notes and analysis in support of UNCT, MINUSMA and HCT as relevant. Facilitate their presentation to various sections and UNCT on topics including early recovery, peacebuilding, theories of change, conflict drivers, amongst others;

  • Acts as UNMAS Focal Point within the Planning Unit.

Competencies

Creativity: Actively seeks to improve programmes or services; Offers new and different options to solve problems or meet client needs; Promotes and persuades others to consider new ideas; Takes calculated risks on new and unusual ideas; thinks “”outside the box”; Takes an interest in new ideas and new ways of doing things; Is not bound by current thinking or traditional approaches.

Commitment to Continuous Learning: Keeps abreast of new developments in own occupation/profession; Actively seeks to develop oneself professionally and personally; Contributes to the learning of colleagues and subordinates; Shows willingness to learn from others; Seeks feedback to learn and improve.

Planning and Organizing: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.

Communication: Speaks and writes clearly and effectively; Listens to others, correctly interprets messages from others and responds appropriately; Asks questions to clarify, and exhibits interest in having two-way communication; Tailors language, tone, style and format to match the audience; Demonstrates openness in sharing information and keeping people informed.

Teamwork: Works collaboratively with colleagues to achieve organisational goals; Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decisions, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Client Orientation: Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client.

Accountability: Takes ownership of all responsibilities and honors commitments; Delivers outputs for which one has responsibility within prescribed time, cost and quality standards; Operates in compliance with organizational regulations and rules; Supports subordinates, provides oversight and takes responsibility for delegated assignments; Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Education/Experience/Language requirements

Education

  • Advanced University Degree (Master’s Degree or equivalent) in Business Administration, Political Science, International Relations, Economics or Social Sciences, Defense and security studies, with a minimum of 7 years of relevant experience in providing policy advice and support to decision-makers, experience in design, planning, policy analysis; or

  • First Level University Degree (Bachelor Degree or equivalent) in Business Administration, Political Science, International Relations, Economics or Social Sciences with a minimum of 9 years of relevant experience at in providing policy advice and support to decision-makers, experience in design, planning, policy analysis.

Experience

  • A minimum of 7 years of relevant experience in providing policy advice and support to decision-makers, experience in design, planning, policy analysis is required.

  • A minimum 2 years of experience working in the UN System, supporting peace keeping operations in a post-conflict setting is required.

  • Experience working in the field, and especially with UNMAS, would be distinct advantage.

  • Experience in the use of office software packages, including spreadsheet, presentation and database applications, as well as experience in using web-based systems is required.

Language

  • Fluency in oral, spoken and written French is required.
  • Intermediate level in oral, spoken and written English language is required.
  • Knowledge of another UN official language is desired.

Additional Considerations

  • Please note that the closing date is midnight Copenhagen time
  • Applications received after the closing date will not be considered.
  • Only those candidates that are short-listed for interviews will be notified.
  • Qualified female candidates are strongly encouraged to apply.
  • For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
  • The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

It is the policy of UNOPS to conduct background checks on all potential recruits/interns.
Recruitment/internship in UNOPS is contingent on the results of such checks.

Contract type, level and duration

Contract type: International Individual Contractor Agreement
Contract level: ICS-11 (IICA-3)
Contract duration: 1 year, renewable subject to satisfactory performance and funding availability
For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

How to apply:

Please apply here: https://jobs.unops.org/Pages/ViewVacancy/VADetails.aspx?id=12261

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