Sierra Leone: International Procurement Consultant

Organization: Government of Sierra Leone
Country: Sierra Leone
Closing date: 26 May 2017

Title: International Procurement Consultant

Location: Integrated Health Projects Administration Unit (IHPAU)

Reporting to: Team Lead, IHPAU

Contract Duration: 12 months

BACKGROUND:

The Ministry of Health and Sanitation (MOHS) works with development partners, implementers and various Government Departments to deliver health care services to the Sierra Leonean Population. The transaction costs associated with managing multiple donor funds separately, through different uncoordinated structures, has led to the establishment of the Integrated Health Projects Administration Unit (IHPAU) in the office of the Permanent Secretary. IHPAU intends to integrate all donor-funded projects to be centrally managed by one coherent unit that is integrated within the MOHS structure. The integrated projects are funded by the World Bank, GAVI Alliance, the Global Fund, Africa Development Bank, UK Aid, the EU, UN Agencies and others. As an integral structure of the MOHS, IHPAU is responsible for ensuring quality financial management, timely procurement of supplies, and efficient monitoring, accountability and learning on all donor-funded projects.

SCOPE OF ASSIGNMENT:

Under the leadership of the Team Lead for IHPAU, the International Procurement Consultant is responsible for providing high level technical support to enhance the work of the Procurement Department within IHPAU, particularly in the areas of solicitation documents, managing evaluations, drafting requests for No Objection from the donors and supporting vendor selection processes. The International Procurement Consultant will also work very closely with other Departments within IHPAU and with the HSS and other relevant Units to ensure successful implementation of all grants managed by IHPAU within the Ministry of Health and Sanitation. Specifically, the Consultant will:

· Provide guidance and support to the Procurement Specialist and the Procurement Team within IHPAU with a view to enhance their procurement skills, knowledge and their productivity.

· Review Terms of Reference, Request for Expression of Interest(s) and Request for Proposals that would be prepared by the Procurement Department (with support from Subject Matter Specialists).

· Review Expression of Interest(s) and Proposals received by the Procurement Department and review Short Lists following bid opening or closing dates etc.

· Advice the Procurement Department in matters related to the Procurement cycle, including contract negotiations and provide guidance on matters that could be negotiated, the contract award proposal and help prepare recommendations to the Procurement Committee for endorsement and to the Executive Management Committee for approval.

· Review standard contract documents and make recommendations prior to signature.

· Advice the Team Lead, the Procurement Specialist and the Executive Management Committee on contractual matters that may arise – amendments to contract, extensions and any other related issues.

· Review and advice IHPAU on the technical, commercial and legal aspects of procurement (in consultation with relevant Government Ministries, Departments and Agencies as necessary) at all stages of the project cycle, to include analysis of systemic and other procurement issues, procurement planning, design, implementation and management, and training.

· Support the Procurement Department in the preparation and maintenance of all procurement and related files including filing of all procurement related documents, safe custody of securities, etc.

· Support the Procurement Department to prepare progress updates of all procurement cases as and when required.

· Support IHPAU and the Ministry to ensure transparency, competitiveness and integrity of the procurement process as required under Sierra Leone’s National Public Procurement Act and point out issues of conflict of interest (if any) to the IHPAU’s Executive Management Committee.

· Coach, mentor and train local staff to develop capacity in procurement of service provider and consultancy services.

· Provide high level procurement support to ensure that IHPAU employs appropriate methodologies for handling simple and complex procurement tasks and/or issues.

· Support the Procurement Department to identify global vendors and suppliers for unique international competitive bidding and manage and maintain excellent vendor relations, including contacts, and pre-qualifications lists.

· Assist in the implementation of sub-grantee procurement and ensure compliance with Government of Sierra Leone policies, contractual terms, Donor Regulations and other applicable rules and regulations.

· Provide guidance on procurement procedures and policy guidance and interpretation for all staff, ensuring value for money in procurement

· Provide support in the preparation of procurement and related reports.

· Carry out other procurement functions as required.

QUALTIFICATIONS AND EXPERIENCE:

Ø Minimum Education & Membership:

· Must possess a Master’s degree in Procurement.

· A minimum of 5 years of working experience in Senior Procurement Specialist roles post Masters is required.

· A Master’s degree outside of Procurement with a minimum of 8 years of experience in senior Procurement Specialist roles post Masters will be considered.

· Membership of the Chartered Institute of Procurement & Supply or any other Procurement Professional body that is internationally recognized is required.

Knowledge & Experience:

· A cumulative minimum of 10 years of progressive direct relevant experience in carrying out technical duties in procurement involving both National and International Bidding and contract management.

· Good knowledge of all concepts and principles of and approaches to international procurement, and of public procurement systems.

· Understanding of political economy, public policy, public systems and practices in Sierra Leone.

· Knowledge and experience in upfront project design, market research and analysis, market sounding (pre-bid meetings) and designing fit for purpose procurement strategies in developing countries.

· Knowledge and experience in supporting contract management of large civil works/supply & installation and goods contracts in developing countries.

· Proven analytical and evaluative skills, including the ability to independently provide well researched analyses of key procurement issues and problems.

· Knowledge and understanding of technical, commercial and legal aspects of procurement at all phases of the procurement process, especially in developing countries.

· High level of integrity.

· Knowledge and experience on World Bank procurement systems is required

Required Skills and Competencies:

· Strong communication skills and persuasiveness in presenting, discussing and resolving difficult issues, both orally and in writing.

· Ability to identify complex issues and to respond and handle accordingly; does not add unnecessary complexity to tasks or projects.

· Ability to deal sensitively in multi-cultural environments and build effective business relationships with clients and colleagues.

· Ability to function effectively in multi-disciplinary teams within a matrix management environment.

· Good knowledge of all concepts and principles of and approaches to international procurement, and of public procurement systems.

· Fluency in English required

How to apply:

To apply, please send your application (a mandatory cover letter and an updated CV with at least 3 references) to the following email address: ihpaurecruitment@gmail.com

IMPORTANT NOTE: Only email applications sent to the above email address will be included in the pool of applicants to be assessed by MOHS. No hand deliveries will be accepted.

The recruitment will initially be for a period of one year renewable subject to Satisfactory performance; Continued requirement of the position and Availability of funds.

Closing date: Friday 26th May 2017

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