Iraq: Logistic assistant

Organization: Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH
Country: Iraq
Closing date: 15 Jun 2017

Title: Logistic assistant**

Reports to: Head of operations

Deputy: Head of engineering

A. Responsibilities

The Stock management:

  • Managining the NFI Store & Stock

In this context, the Stock Management fulfils the following tasks:

B. Tasks

1. Core scope of tasks

The Stock management:

  • Receive shipments and ensure both quality and quantity
  • Trace, track and expedite purchase processes
  • Create and maintain contact with vendors and customers to ensure timely delivery of goods
  • Interact with third party logistics service providers
  • Audit freight cost and documentation
  • Ensure accuracy of all inventories
  • Maintain communication with warehouse staff to ensure proper working order
  • Review bills, invoices and purchase orders
  • Ensure all payments are processed in time
  • Assist customers with inquiries
  • Create packing lists and update shipment information in database
  • Organize files both manually and electronically
  • Monitor and facilitate repair orders
  • Coordinate deliveries for repaired or returned items
  • Ensure that the warehouse has sufficient space for incoming deliveries
  • Ensure that all items are properly numbered and tagged
  • Dispose of unserviceable or damaged items
  • Conduct safety procedures for outbound shipment vehicle
  • Reconcile hand receipts
  • Manage warehouse security related work such as preparing badges, passes and identification cards

2. Main Activities

The Stock management:

  • Insure the goods reception (Insure the quality and quantity control / report any anomaly to management / supervise off loading operations)
  • Insure the goods delivery (checking of store requisition vouchers / supervise loading operations)
  • Record immediately information in reports
  • Proceed with the partial stock control for movemented references on a weekly base / systematic physical stock control on a quarterly base
  • Report immediately to the management in case of any anomaly / discrepancy.
  • Supervise the store clerk(s) if any and daily labourers.
  • Insure the proper pilling / storage / cleaning of the store according to each reference specific requirements.
  • Insure the security of the store users.
  • Supervise the proper functioning of the store. Report immediately any anomaly / disfunctionning.

3. Reporting:

The Stock management:

  • Establish weekly stock reports.
  • Collect and forward regularly all required documents to the management.
  • Insure the filling of a copy of relevant documents.

C. Required qualifications, competencies and experience

Qualifications

  • University degree in Logistics, Masters in Administration or similar

Professional experience

  • Stores management, goods receiving, distribution of goods, report writing and contacting inventories

Other knowledge, additional competencies

  • Leadership and management competencies
  • Excellent in English language oral and in writing

How to apply:

Please send your CV/Resume to the following email address: Jobs.GIZ.KRI@giz.de

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