Lebanon: Clerical and Secreterial Support Positions

Organization: UN Relief and Works Agency for Palestine Refugees in the Near East
Country: Lebanon
Closing date: 26 Jun 2017

  1. Collects data and other information related to the activities of the organizational unit examining its correctness as required;

  2. Prepares, verifies, maintains and updates records in prescribed formats for use by the respective staff; creates, using standard computer applications, back up of records;

  3. Maintains the general files (hard and soft copies) and various registers as required such as inventory listings, personnel records of the respective staff, job files and correspondences exchanged with other departments/divisions/sections/units;

  4. Performs typing and MS Office duties using the appropriate computer software;

  5. Receives and sorts incoming mail; ensures supervisor/s is aware of items of special interest; locates and attaches referenced background material; distributes to staff members as appropriate; makes photocopies of material required; classifies and files documents including confidential material and dispatches mail;

  6. Monitors annual and short-term requirements for office supplies; collects information on office needs; prepares orders and keeps track of such requirements for budget preparation and monitoring purposes, where appropriate;

  7. Monitors the schedule/s of supervisor/s and arranges for meetings and appointments; screens visitors and telephone calls for supervisor/s; brings forward matters to the attention of supervisor/s including deadlines and pending matters and handles routine correspondence, as required;

  8. Arranges for and may attend meetings as requested; may prepare summaries of such meetings upon instruction of supervisor/s and undertakes resulting follow-up action;

How to apply:

If you have the skills and experience required above, and want to make an active and lasting contribution to improving the lives of Palestine refugees, then register on http://jobs.unrwa.org by creating a personal profile and completing the UNRWA Personal History Form; it is the responsibility of the candidates (internal and external) to make sure that their Personal History Form is duly completed with the needed information before they apply as amendments to the Form will not be accepted after the deadline of the vacancy announcement. Only applications received through this website will be considered and the system will not allow applications after the deadline. Please note that UNRWA only accepts degrees from accredited educational institutions. Candidates may also be invited to take a technical exam in order further evaluate their qualifications for the post. Due to a high volume of applications received, only short-listed applicants will be contacted –“سيتم الإتصال فقط بالأشخاص الذين تنطبق عليهم متطلبات الوظيفة”. The United Nations does not charge a fee at any stage of the recruitment process. The United Nations does not concern itself with information on bank accounts. For further information in how to apply for a post, please visit the following link: https://www.youtube.com/watch?v=JreyKoXXKEA&feature=youtu.be

For any queries please send an email to: recruitmentquestions@unrwa.org. Please apply as requested above, do not send your CV To this email address, all cvs sent to this email address will be automatically ignored. يرجى تقديم الطلبات حسب التعليمات اعلاها وعدم ارسال السيرة الذاتية الى هذا البريد الالكتروني, سيتم تجاهل السير الذاتية التي ترسل الى هذا العنوان تلقائيا. Or contact the recruitment unit on 009611830403.

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