Poland: Project Co-ordinator

Organization: Organization for Security and Co-operation in Europe
Country: Poland
Closing date: 29 Jun 2017


Please note that this is a full-time, extra-budgetary position. The initial contract will be for one (1) year, with the possibility of extension subject to availability of funding, and renewable until the project ends. The expected duration of this project is from July 2017 until July 2020 and the selected candidate should commit to being available for the duration of the project.

The Office for Democratic Institutions and Human Rights (ODIHR) is the principal institution of the OSCE responsible for the human dimension. ODIHR’s activities are implemented in 57 participating States in accordance with ODIHR’s mandate. Among ODIHR’s main fields of activity is election observation as well as a large number of assistance projects in the areas of democratic institution building, the rule of law and human rights.

The Election Department is planning to manage a large-scale, extra-budgetary (EXB) project which requires designated project staff to plan and implement project activities of the following project:

The ‘Support to elections in the Western Balkans’ project aims to assist five OSCE participating States in the Western Balkans (Albania, Bosnia and Herzegovina, the former Yugoslav Republic of Macedonia, Montenegro, and Serbia), as well as Kosovo*, in bringing the conduct of elections closer in line with OSCE commitments and other international obligations and standards for democratic elections. This will be achieved by ODIHR providing assistance to countries in the Western Balkans in the follow-up to OSCE/ODIHR electoral observation mission’s recommendations (and, in Kosovo*, on the basis of EU election observation mission’s recommendations) in an inclusive manner and sufficiently in advance of the next elections, in particular in areas related to election administration, voter registration, and the conduct of the media during the election campaign.

The project targets include executive offices of the government for defining national policy, parliaments for legislative development, election management bodies and other state agencies for elaborating administrative procedures, and non-state actors such as political parties, media and CSOs in the review of internal policies and in the advocacy and monitoring of broader reforms.

* This designation is without prejudice to positions on status, and is in line with UNSCR 1244/1999 and the ICJ Opinion on the Kosovo Declaration of Independence.

Tasks and Responsibilities:

Under the direct supervision of the Deputy Head of the Election Department, the incumbent provides planning and co-ordination, oversight, needs assessments and analysis, and monitoring support for the preparation and implementation of the project. The Project Co-ordinator performs the following functions for the project:

  • Planning and co-ordinating the overall programme of activities, in close co-ordination with the Head of Election Department, Deputy Head of Election Department and other Election Department staff;
  • Establishing a detailed timeframe and calendar for the implementation of activities;
  • Consulting with Election Department staff regarding the design, work plan, implementation, and monitoring and evaluation of the project activities; deciding together with the department staff about the frequency of internal consultations and briefings on the implementation of the project;
  • Providing overall co-ordination between the relevant national counterparts, experts, and international partners;
  • Supporting Election Department staff and external experts in meetings with national authorities, civil society or international organizations, including establishing agendas and taking minutes;
  • Organizing and implementing in-country project activities; in close co-ordination with Election Department staff, contributing to organization of meetings, workshops, conferences, events, and reporting as appropriate;
  • Identifying external experts for participation in the project, compiling their terms of reference for review and approval; co-ordinating the tasks and overseeing the work of external experts, and evaluating the quality of their work products;
  • Ensuring the timely delivery of project outputs, including ongoing review of the content and methodology of activities implemented, and making adjustments to implementation if required;
  • Identifying key performance indicators, developing M&E Plan, and collecting relevant data; organizing regular meetings to review project progress; preparing reports to the donor;
  • Preparing, distributing, collecting and analysing training and events evaluation forms, drafting summary reports on these events;
  • Overseeing development of electoral recommendation database, including co-ordination of external experts; preparing guidance materials for maintenance of database;
  • ln consultation with Election Department management, maintaining ongoing communication with the donors throughout the implementation of the project, informing them as appropriate of developments, and agreeing any necessary amendments to implementation of project components;
  • Co-ordinating tasks with the Budget Assistant and Administrative Assistant and other relevant ODIHR staff dealing with the respective administrative issues (human resources, finance, lT, documents and records management, accounts);
  • Ensuring coherence of the financial interim and final reports for submission to the donor;
  • Contributing to the analysis of the changing national law and practices with regard to the project’s intervention rationale and its target group in the light of OSCE commitments; identifying issues and opportunities for ODIHR involvement that fit into the framework and priorities of the project;
  • Analysing the content and methodology of activities and ensuring co-ordination with other international and national organizations working on the project topic;
  • Performing other related duties as required.

Necessary Qualifications:

  • First level university degree in international relations, public administration, law, or social sciences;
  • At least six years of progressively responsible and relevant professional experience in the field of elections, democracy, or other human rights issues;
  • At least three years of experience at operational level in implementing international development projects in fields relevant to the project’s topic;
  • Understanding and experience of promoting human rights and democracy from an international institutional base, including experience at the international level in an advisory or operational function;
  • Experience and proven knowledge of implementing capacity-building and institution-building strategies; familiarity with elections, democracy and human rights issues;
  • Field experience, preferably in the region(s) of the OSCE targeted by the project, and co-operation with international organizations at the field and headquarters level;
  • Experience in integrating a gender perspective into tasks and activities;
  • Excellent oral and written communication skills in English is essential;
  • Knowledge of language(s) spoken in the project’s geographical area is desirable.

Remuneration Package:

Monthly remuneration is approximately EUR 5,000, depending on post adjustment and family status. OSCE salaries are exempt from taxation in Poland. Social benefits will include possibility of participation in the Cigna medical insurance scheme and the OSCE Provident Fund. The Organization contributes an amount equivalent to 15% of the employee’s salary to this Fund and the employee contributes 7.5%. Other allowances and benefits are similar to those offered under the United Nations Common System.

Appointments are made at step 1 of the applicable OSCE salary scale.

How to apply:

If you wish to apply for this position, please use the OSCE’s online application link found under http://www.osce.org/employment.

The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.

Only shortlisted applicants will be contacted.

Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see http://www.osce.org/states.

The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization.

The OSCE is a non-career organization committed to the principle of staff rotation, therefore the maximum period of service in this post is 7 years.

Please be aware that the OSCE does not request payment at any stage of the application and review process.