Nigeria: Project Management Specialist for USAID/Nigeria

Organization: US Agency for International Development
Country: Nigeria
Closing date: 21 Jul 2017

Interested applicants should download “SOLICITATION NUMBER SOL-624-17-000017” for the full details.


While operating under COM authority within USAID/Nigeria, the PMS/EW receives programmatic guidance, technical direction, oversight and substantive input from USAID/WA’s RPGO in the implementation and monitoring of USAID’s contributions to EWARP. On a day-to-day basis the incumbent will report to and coordinate closely with the Embassy Abuja Political Section officer designated by the Ambassador as the officer responsible for ECOWAS engagement. On programmatic contractual matters, the incumbent will report to the Contracting Officer’s Representative (COR) for the EWARP activity based in the USAID/WA Mission in Accra, Ghana. USAID-funded activities for EWARP have a current estimated value of approximately $17.5 million over a five-year period.

In addition to direct monitoring of USAID efforts, the PMS/EW will work closely with EWARP project managers within the USG to ensure the cohesiveness of the overall Partnership strategy and the complementarity of the activities funded by each agency. As such and due to the assignment’s location in Nigeria, the PMS/EW will also collaborate with leadership from Embassy Abuja and USAID/Nigeria and potentially with US government leadership in other ECOWAS member states, when and as EWARP activities begin to take place in ECOWAS member countries.

The position includes a broad range of complex coordination, analytical and communication responsibilities, including providing overall monitoring and oversight of EWARP activities, as well as documentation, reporting, responding to queries from various sources, coordination, advice, and management of USAID’s activities in support of EWARP. The PMS/EW will regularly represent USAID and/or the USG at meetings and conferences dealing with conflict early warning and response in West Africa and may represent USAID at meetings and conferences covering other topics that are of particular priority to USAID West Africa including, but not limited to, peace and security and democracy and governance areas.

The PMS/EW will work with ECOWAS’s CPAPS to ensure integrated information sharing as well as to promote better communication among ECOWAS, USAID, implementing partners, the U. S. Embassy and donor partners on conflict early warning and response systems. S/he will be responsible for coordination within the U.S. Mission/Abuja, ECOWAS and with other donors to ensure the appropriateness and complementarity of programming.

This position requires exercise of broad individual judgment in recommending EWARP programming priorities and coordinating relations with representatives inside and outside the USG. The political and governance issues with which the PMS/EW will be dealing are among the top priorities of USG foreign policy in West Africa. The ECOWAS operating environment is highly complex and frequently unpredictable and the donor space is relatively crowded. Thus, the PMS/EW must be flexible and able to provide advice on approaches and activities for sometimes rapidly changing circumstances.


The specific duties will include but are not limited to the following:

  1. Project Management, Monitoring and Oversight – 55%

  2. Monitor EWARP activities through regular meetings with USAID implementing partners, project stakeholders and beneficiaries.

  3. Review implementing partners’ reports for timeliness, content, accuracy and adherence to their contractual scope of work.

  4. Identify all related and complementary programs supported by other donors and/or ECOWAS funds, including identification of existing and planned funding resources, gaps, constraints, and opportunities.

  5. Report regularly to USAID on projects’ accomplishments, and identify any shortcomings and other issues to be raised with the RPGO.

  6. Alert USAID when unforeseen matters with program implementation arise requiring urgent attention.

  7. Make recommendations for adjustments in the implementation schedule or content.

b. Program Evaluation and Reporting – 10%

The PMS/EW will monitor project performance of the USAID implementing partners against planned achievements and indicators, ensuring compliance. The PMS/EW will be responsible for monitoring the achievement of results by periodically reviewing the development context, indicator data, and other indications of portfolio progress, identifying problem areas and recommending corrective measures.

The PMS/EW will prepare information for Mission reports to meet USAID and broader USG reporting requirements such as those associated with Operational Plans, Performance Reports, Congressional Budget Justifications, Mission Strategic Resources Plans, human rights reports, trafficking reports, reports on gender and people with disabilities, etc., as needed.

c. Program Coordination and Technical Support– 35%

The PMS/EW is responsible for: (1) collaborating with a broad range of partners on strategic approaches to conflict early warning and response; (2) obtaining and maintaining support and communication from partners and stakeholders; and (3) providing technical support to RPGO on an as-needed basis on early warning systems and overall ECOWAS and CPAPS policies and strategies.

Partners include ECOWAS, the U.S. Embassy in Abuja and in other ECOWAS member state capitals, bilateral and multilateral donors, USAID/Nigeria and other USAID bilateral missions in the region.

The PMS/EW ensures that open and timely communication is maintained with all relevant stakeholders on planned or current EWARP activities in West Africa. Such communication will include, but not be limited to, the following recurring tasks: submit weekly reports outlining key meetings/points/actions from the previous week and anticipated activities/tasks for the following week; organize regular briefings with Embassy Abuja and USAID; participate in regularly scheduled calls with USAID/WA; and participate in interagency conference calls; attend donor coordination meetings related to ECOWAS Peace and Security work; and report on any issues relevant to the Regional Peace and Governance Office early warning and countering violent extremism portfolios.

How to apply:


Dear Prospective Offerors:

The United States Government, represented by the U.S. Agency for International Development (USAID), is seeking offers from qualified persons to provide personal services under contract as described in this solicitation.

In order to be considered for the position, a candidate must meet the minimum qualifications listed in the solicitation at the time of submission and must submit all required documentations. The Project Management Specialist position will be located in Abuja, Nigeria.

Interested candidates meeting the requirements of the solicitation must submit all the following required materials for consideration (see details on page 12):

· Cover Letter;

· Curriculum Vitae or resume;

· Signed Form AID 302-3 (available at:

· Supplemental document addressing the evaluation factors; and

· List of three to five professional references.

All application packages are to be submitted via email to:

Please cite the solicitation number and position title within the subject line of your email application. Any attachments provided via email must be in a format compatible with Microsoft Word 2003/2010 or PDF and not zipped. Note that attachments to email must not exceed 3 MB.

Any questions concerning this solicitation may be directed to Mildred Agbo via email at

U.S. Agency for International Development

No. 24 Fourth Circular Rd.

P. O. Box 1630, Accra-Ghana

Tel: 233-302-741-200

Fax: 233-302-741-365

Application Form AID 302-3 must be signed. Incomplete and unsigned applications will not be considered. Late applications will not be accepted and will be handled in accordance with Federal Acquisition Regulations (FAR) 52.215.1.

USAID/West Africa anticipates awarding one (1) Personal Service Contract as a result of this solicitation. This solicitation in no way obligates USAID to award a PSC Contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of the offer.


Emily Rudge Revis

Regional Contracting Officer

USAID/West Africa