United States of America: OTI Talent Management Assistant

Organization: US Agency for International Development
Country: United States of America
Closing date: 04 Aug 2017

The OTI Talent Management Assistant is a full-time Personal Services Contract (PSC) position at the GS-9 or the GS-10 equivalent level and located in Washington D.C. Applications for this position are due no later than August 4, 2017 at 1:00pm Eastern Time. For full information about this position, as well as instructions on how to apply, please read the entire solicitation at www.OTIjobs.net.

INTRODUCTION

The Office of Transition Initiatives (OTI) recognizes our staff as our greatest asset in achieving success in our mission. The Talent Management Unit (TMU) is dedicated to providing support to all OTI staff to ensure each individual receives the training and professional development resources required to successfully perform his/her role in supporting the mission. As part of the Human Capital and Talent Management Team (HCTM) the TMU serves as the central hub for office-wide coordination of staff development policies, procedures and initiatives. Developing and implementing training and learning resources in coordination with key stakeholders across the office, the TMU will utilize adult learning principles and best practices to support staff learning and development.

DUTIES AND RESPONSIBILITIES

At the GS-09 level:

  • Serve as OTI central point of contact on training information; respond to training inquiries; process and file various forms including individual learning plans and training request forms;

  • Serve as OTI primary point of contact on training logistics; assist with training room set-up, clean-up; print and copy training materials; assist with training activities and ice-breakers; draft training notes; coordinate training refreshments;

  • Assist in coordinating the onboarding and transitioning processes for OTI USPSC staff including Washington staff, field staff, and surge staff;

  • Support and implement tools and processes required for functional talent management; includes communication plan, templates, resource requirements, professional development materials, policies and procedures;

  • With supervisor clearance, disseminate regular announcements to OTI’s worldwide staff regarding relevant training opportunities;

  • Maintain OTI training calendar, to include liaising with OTI Talent Management Unit on specific office training priorities;

  • Assist with the OTI Annual World-wide Management Meeting; includes assisting with all logistics, taking meeting notes, assisting with refreshments and escorting facilitators, trainers and SMEs;

  • Provide general administrative support for the supervisor and program-funded staff such as: scheduling and facilitating meetings; drafting meeting minutes; tracking and ensuring action items are followed up; and other administrative services as required;

  • Maintain OTI Training page on OTI Anywhere knowledge network; material updates and FAQs;

  • Maintain OTI Training Database; log and maintain staff training records; assist with training record requests and create training reports as requested;

  • As needed, serve on short-term assignments with other USAID offices or bureaus in direct support of OTI programs. These placements shall not exceed three months;

  • Perform all other related duties as assigned by supervisor.

At the GS-10 level:

  • Serve as OTI central point of contact on training information; respond to training inquiries; process and file various forms; including individual learning plans, and training request forms;

  • Serve as OTI primary point of contact on training logistics; assist with training room set-up, clean-up; print and copy training materials; assist with training activities and ice-breakers; draft training notes; coordinate training refreshments;

  • Coordinate the onboarding and transitioning processes for OTI USPSC staff including Washington staff, field staff, and surge staff;

  • Support and implement tools and processes required for functional talent management; includes communication plan, templates, resource requirements, professional development materials, policies and procedures;

  • With supervisor clearance, disseminate regular announcements to OTI’s worldwide staff regarding relevant training opportunities;

  • When required serve as Acting OTI Talent Management Specialist in his/her absence;

  • Coordinate OTI training calendar, to include liaising with OTI Talent Management Unit on specific office training priorities;

  • Assist with the OTI Annual World-wide Management Meeting; includes assisting with all logistics, taking meeting notes, assisting with refreshments and escorting facilitators, trainers and SMEs;

  • Provide general administrative support for the supervisor and program-funded staff such as: scheduling and facilitating meetings; drafting meeting minutes; tracking and ensuring action items are followed up; and other administrative services as required;

  • Maintain OTI Training page on OTI Anywhere knowledge network; material updates and FAQs;

  • Maintain OTI Training Database; log and maintain staff training records; assist with training record requests and create training reports as requested;

  • As needed, serve on short-term assignments with other USAID offices or bureaus in direct support of OTI programs. These placements shall not exceed three months;

  • Perform all other related duties as assigned by supervisor.

MINIMUM QUALIFICATIONS

Education/Experience Required:**

At a minimum, the applicant must have:

At the GS-09 level:

  • A Master’s Degree with one (1) year of work experience;

OR

A Bachelor’s Degree with two (2) years of work experience;

OR

High School Diploma with at least five (5) years of work experience;

AND

  • One (1) year of experience supporting adult training services, such as training program development and planning, logistical coordination or professional development planning; preferably in the areas of international assistance;

At the GS-10 level:

  • A Master’s Degree with two (2) years of work experience;

OR

A Bachelor’s Degree with three (3) years of work experience;

OR

High School Diploma with at least six (6) years of work experience;

AND

  • Two (2) years of experience supporting adult training services, such as training program development and planning, logistical coordination or professional development planning; preferably in the areas of international assistance;

Please direct questions about this position or the application process to the OTI Recruitment Team at otijobs@usaid.gov.

How to apply:

For full information about this position, as well as instructions on how to apply, please visit www.OTIjobs.net.

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