Afghanistan: Supply Assistant, GS5 level -Fixed Term Appointment – Kabul, Afghanistan (Only for Afghan nationals)

Organization: UN Children’s Fund
Country: Afghanistan
Closing date: 16 Aug 2017

For 70 years, UNICEF has been working on the ground in 190 countries and territories to promote children’s survival, protection and development. The world’s largest provider of vaccines for developing countries, UNICEF supports child health and nutrition, good water and sanitation, quality basic education for all boys and girls, and the protection of children from violence, exploitation, and AIDS. UNICEF is funded entirely by the voluntary contributions of individuals, businesses, foundations and governments.

Purpose of the post:

Under supervisor of the Supply and Logistics Specialist, to assist procurement activities for UNICEF ACO requirements.

Major Duties and Responsibilities:

  • Upon receipt of purchase requisitions (PR) and sales orders (SO) and /or TOR, the terms and conditions for required services, review and check on specifications, evaluations criteria, budget availability, delivery terms and delivery time. For purchase requisitions & Sales Orders, ensure, copy of AWP, government request, distribution and the stock report are obtained.
  • After receiving authorized PR/SO or approved terms and references for required services, check if LTA or other modalities (e.g. single source procurement for standardization etc of procurement are available and if not, to prepare (draft) solicitation documents, i.e. ITB, RFP and RFQ depending on the nature of requirements. Ensure the specifications tally with requirements and prepare invitee list from available source list. After solicitation documents are signed by authorized officer, ensure timely distribution and opening. After opening, to do tabulation and prepare CRC submission, which will be finalized by presenter, (e.g. Supply and Logistics Manger, Supply and Logistics Specialist.
  • Prepare (draft) obligation documents, i.e. purchase order for supplies and contract for services. Ensure authorized obligation documents are signed by UNICEF designated officer and supplier / contractor.
  • To follow up on timely delivery of supplies and services (if the contract is administrated operations). When is it necessary, arrange quality inspection with UNICEF assigned inspection company. After delivery from supplier / contractor, obtain evaluation report and to record suppliers performance.
  • To maintain source list and assist market survey for updating the supplier master database. Record performance evaluations of suppliers / contractor listed in the source list.
  • To monitor status of requisitions / terms of references without procurement action on regular basis. To monitor status of obligations if they are on track with timely delivery. These monitoring should be recorded based on UNICEF standard database.
  • Ensure filing supply transactions, documents, requisition, and contract are properly maintained and up to date.
  • To draft the itemized BOQs, and scrutinizing calculations of BOQs, for construction related activities.
  • To provide administrative support to the section, and performs any other tasks assigned by the supervisor.
  • Education: Completion of high school is required. Bachelor degree in Supply Chain Management, Business Administration or any other related field is an advantage.

    Work Experience:

    Minimum five years of experience in supply chain operations, especially procurement activities involving bidding and receipt of goods.

    Language: Proficiency in written and spoken English, Dari and/or Pashto is required.

    Competencies:

  • Core Values
  • Commitment
  • Diversity and inclusion
  • Integrity
  • Core Competencies
  • Communication
  • Drive for Results
  • Working with people
  • Functional Competencies
  • Analyzing
  • Applying Technical Expertise
  • Following instructions and procedures
  • Planning and organizing
  • UNICEF is committed to diversity and inclusion within its workforce, andencourages qualified female and male candidates from all backgrounds to apply.

    How to apply:

    UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organization. To apply, click on the following link http://www.unicef.org/about/employ/?job=506328

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