Egypt: Senior Human Resources Assistant

Organization: UN High Commissioner for Refugees
Country: Egypt
Closing date: 19 Aug 2017

CONTEXT AND DESCRIPTION OF DUTIES

Senior Human Resources Assistant will function under direct supervision of the Human Resources Officer, assisting him/her in personnel administration and other HR related matters, including the process of recruitment and appointment of staff, and in the performance management and welfare issues of staff under area of responsibility (AOR).

THE INCUMBENT IS RESPONSIBLE FOR THE FOLLOWING ASSIGNED DUTIES:

§ Assist in the recruitment, assignment and reassignment of local general service staff. Prepare documents for the interview panel for the recruitment of local staff.

§ Process local staff members’ contracts, entitlements and benefits in accordance with Staff Rules and established HR procedures.

§ Update personnel related information in MSRP/HR module where this activity has been rolled out from PAPS to the respective office.

§ Advise staff members on their rights, obligations, benefits and entitlements, and assist them in interpreting UN/UNHCR staff rules and regulations.

§ Assist newly-arrived international staff with administrative formalities related to their accreditations, security/ground passes, submission of completed forms and related documents to headquarters, arrange travel and hotel reservations

§ Assist with shipment of their personal effects in coordination with the logistics section.

§ Administer UNHCR medical insurance plan for locally recruited staff. Provide administrative support to staff and dependants in case of medical evacuations.

§ Maintain personnel records in the office, including maintenance of the attendance, overtime and leave records.

§ Perform other duties as required.

REQUIRED MINIMUM QUALIFICATIONS AND PROFESSIONAL EXPERIENCE

§ Completion of secondary education with certificates in secretarial and administrative training.

§ Minimum 5 years of previous relevant work experience.

§ Good knowledge of UNHCR administrative procedures and processes and exposure to provision of support services in an international organization.

§ Fluency in English and working knowledge of another relevant UN language or local language.

DESIRABLE QUALIFICATIONS AND COMPETENCIES

§ Working knowledge of other UN language(s).

§ Field experience with UNHCR and/or with other humanitarian organizations is an asset. High IT affinity and working experience of PeopleSoft/MSRP. M

How to apply:

HOW TO APPLY

§ Interested candidates are invited to submit a motivation letter and a completed Personal History Form (P11) prior to the closing date of the vacancy notice through UNHCR Egypt’s recruitment portal: http://hr.unhcregypt.org/

§ Personal History Form (P11) are available in the recruitment portal and also at www.unhcr.org/recruit/p11new.doc

§ Applications missing any of the above elements, duly completed, will unfortunately not be considered.

§ This position may be subject to a written test. Only short–listed candidates will be contacted.

§ Candidates must be Egyptian citizens or hold a valid local work permit at the time of application. No relocation fees apply.

§ UNHCR follows a strict non-smoking environment policy.

§ Internal candidates: General Service Staff members currently serving at the duty station where the vacancy exists, who have been appointed through the AC process and have Indefinite or Fixed-Term appointment. Interested staff members should consult the new Policy and Procedures on Assignments of Locally recruited Staff (PPAL).

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