Egypt: Assistant Operations Data Management Officer

Organization: UN High Commissioner for Refugees
Country: Egypt
Closing date: 23 Oct 2017


The Assistant Operations Data Management Officer reports to the Data Management Officer and contributes to the management of data collection and reporting activities in the operation. The incumbent liaises with relevant Officers in the regional hubs or sections in headquarters, as applicable, for technical guidance on data management. He/she may supervise some support staff.


Accountability (key results that will be achieved)

§ UNHCR has reliable and up-to-date data on persons of concern.

§ UNHCR registration and ProGres database are maintained with high quality so that it will be used for the operational planning and producing relevant reports and statistics.

Responsibility (process and functions undertaken to achieve results)

§ Manage the use, maintenance and technical support to ProGres (registration database) and other databases used in the operation including planning and oversight of data collection, input and verification; produce standard and ad hoc reports, and ensure ProGres-related data entry activities are reflected in SOPs for registration, resettlement, repatriation, protection, community services, and programme activities.

§ Respond to report requests from UNHCR staff, local governments, partners, donors and Headquarters.

§ Keep data up-to-date, secure and accurate.

§ Facilitate and /or undertake additional data collection activities including planning and coordinating data collection methodologies and analyses with relevant staff.

§ Serve as the focal point for compiling and calculating statistics for resettlement, population figures, and standards and indicators, as well as for annual, periodic and requested statistical reports.

§ May be required to assist in training of staff as well as staff members of implementing partners in relevant aspects of data management and provide other support to end-users of database systems.

§ Liaise with relevant staff on new reporting requirements and procedures as needed; conduct data collection audits in order to ensure that no unnecessary data collection occurs and to ensure that all necessary data is being captured; create and maintain databases and spreadsheets that meet operational requirements.

§ May be required to coordinate with GIS officers to ensure that data collection is compatible with GIS as necessary and assist with GIS and mapping tasks as required.

§ Archive and backup database systems; ensure security of databases; perform database administrator functions.

§ Perform other related duties as required.

Authority (decisions made in executing responsibilities and to achieve results)

§ Authorize updates and amendments of ProGres data and the ProGres SOP.

§ Make recommendations and provide advice on the technical data management requirements.

§ Design operational reports, statistics, and other relevant data collection forms.


§ University Degree in IT, computer science or related fields.

§ Minimum 2 years of previous job experience relevant to the function or in data management, statistics, analysis and information technology.

§ Excellent knowledge of English and working knowledge of another UN language.


§ Successful participation in the Operational Data Management Learning Programme is desirable.

§ Experience in web design and software development is an asset.

§ Experience with relevant software such as ArcGIS, ODK and MSSQL Server is desirable.

§ Experience with HTML, VBA, ASP.Net, C# and/or Java is an asset.

§ Knowledge of the local language(s).

§ Advanced Excel skills, MS Access, SQL Server Data Tools, Report Builder and/or Crystal Reports.

§ Ability to formulate Data Management related technical requirements and Operating Procedures.

§ Experience with handling confidential data and demonstrated understanding of different data collection methodologies. Technical GIS knowledge.

How to apply:


§ Interested candidates are invited to submit a motivation letter and a completed Personal History Form (P11) prior to the closing date of the vacancy notice through UNHCR Egypt’s recruitment portal:

§ Personal History Form (P11) are available in the recruitment portal and also at

§ Applications missing any of the above elements, duly completed, will unfortunately not be considered.

§ This position will be subject to a written test. Only short–listed candidates will be contacted.

§ Candidates must be national of Egypt. No relocation fees apply.

§ UNHCR follows a strict non-smoking environment policy.


§ An internal candidate is defined as being a staff member currently holding an Indefinite or Fixed Term Appointment who has been appointed through the Assignments Committee (AC). All staff members with indefinite or fixed term appointments are eligible to apply as long as they are nationals of Egypt.

§ External applicants, who should also be a national of Egypt, are all those individuals not yet appointed to a position through the AC. External applicants must possess at least a first university degree for this type of position. t:7.0pt