Kenya: Project Management Specialist (Strategic Information/Monitoring and Evaluation)

Organization: US Agency for International Development
Country: Kenya
Closing date: 07 Nov 2017

GENERAL INFORMATION: SOLICITATION NO.: 17-185

  1. ISSUANCE DATE: October 24, 2017
  2. CLOSING DATE/TIME FOR RECEIPT OF OFFERS: November 7, 2017 (4:30 PM East Africa Time)
  3. POSITION TITLE: Project Management Specialist (Strategic Information/Monitoring and Evaluation)
  4. MARKET VALUE: Equivalent to FSN-PSC 11. In accordance with AIDAR Appendix J and the Local Compensation Plan of USAID/Kenya and East Africa. Final compensation will be negotiated within the listed market value.
  5. PERIOD OF PERFORMANCE: 1 year (12 months from start date)
  6. PLACE OF PERFORMANCE: Nairobi, Kenya; with possible travel as stated in the Statement of Work.
  7. SECURITY CERTIFICATION REQUIRED: Prior to joining USAID, the selected candidate will be required to: Undergo a comprehensive background investigation and;obtain and Retain an embassy issued Security Certification.
  8. STATEMENT OF DUTIES: (See Below)
  9. AREA OF CONSIDERATION: Open to qualified Kenyan Citizens and current employees of the U.S. Mission. Employees currently on probation are ineligible to apply. USAID provides equal opportunity and equitable treatment for employment of all people without regard to race, color, age, religion, sex, sexual orientation, national origin, political affiliation, disability status, veteran status, marital status or any other characteristic for equality of opportunity in all aspects of employment.
  10. PHYSICAL DEMANDS: The position requirements do not involve rigorous physical demands.
  11. POINT OF CONTACT: Recruitment Team, email at hrnairobi@usaid.gov

BACKGROUND

USAID/Kenya and East Africa (KEA) invests in population and health programs at national and county levels that aim to improve the survival, well-being and productivity of the Kenyan population by reducing the burden of major infectious diseases such as HIV/AIDS, malaria and tuberculosis, and addressing the main causes of maternal and child illness and deaths. This includes cross-cutting work to strengthen healthcare systems and build capacity, and to support the national government to formulate key policies and guidelines while assisting counties to better plan, manage and finance quality health services to meet local needs.

The Health Population and Nutrition (HPN) office is USAID/ KEA’s largest office, managing a portfolio valued at over $400 million annually. The office receives funding from a number of U.S. Presidential Initiatives, including the President’s Emergency Plan for AIDS Relief (PEPFAR), the President’s Malaria Initiative (PMI), Feed the Future (FtF) as well as other USAID health funds for family planning, maternal newborn and child health, nutrition, water sanitation and hygiene. The Mission has a Country Development Cooperation Strategy (CDCS) with the goal “Kenya’s governance and economy sustainably transformed.” The Health Population and Nutrition Office portfolio contributes to this strategic goal by primarily contributing to the CDCS Development Objective (DO) 2 “Health and Human capacity strengthened.”

The Project Management Specialist (Strategic Information/Monitoring and Evaluation) (SI/M&E) of the Health Population and Nutrition (HPN), USAID/KEA serves as one of the key SI technical advisors to the HPN Director and Team Leaders (HIV/AIDS, Family Health, Malaria and Health Systems) in the management of strategic information under the HPN portfolio. The Project Management Specialist (SI/M&E) is one of four members on the Strategic Information and Monitoring and Evaluation Team, and reports to the Team Lead.

The incumbent in her or his capacity as Project Management Specialist (SI/M&E) shall:
• Contributes to the planning, designing, and implementation of the Mission and HPN portfolio strategies jointly in coordination with the SI and technical teams.
• Represent USAID/KEA on the SI Interagency Technical Working Group. Maintain close contact with other U.S. government agencies to ensure harmonized performance reporting under the PEPFAR initiative.
• Lead the design and implementation of program outcome evaluations and operations research to assess impact and outcomes for learning, program management, and design of new activities.
• Oversees USAID funded evaluations.
• Support USAID/KEA HPN team to coordinate and/or interpret strategic information related policy and strategy issues from USAID, PMI and PEPFAR with the relevant Government of Kenya (GOK) offices, the U.S. government interagency teams, other donors, and non-governmental organisations (NGOs) working in the area of HIV, TB, malaria, reproductive, maternal, newborn and child health (RMNCH), family planning (FP), nutrition, and water sanitation and hygiene (WASH) planning and reporting.

MAJOR DUTIES AND RESPONSIBILITIES

Program Outcome Evaluations & Operations Research – 40 %

• Provides technical direction and leadership on the design, planning, and implementation of performance and impact evaluations that effectively measure outcomes resulting from USAID’s investments in HPN’s health portfolio. Ensures that the results and lessons learned from these evaluations are appropriately disseminated to appropriate stakeholders; and used to inform future programming for improved impact.
• Provides technical inputs to subcontractors and external consultants conducting HPN funded assessments and evaluations; ensuring that the design, implementation, and outputs of their work meets the needs of USAID and the GOK, and they are properly coordinating with the GOK and relevant stakeholders.
• Supports technical staff Contracts Officer Representative/Assistance Officer Representatives (COR/AORs), and activity managers to guide implementing partners on the improvement of innovative and cost-effective outcome evaluation approaches.
• Supports the program technical staff, implementing partners and GOK to identify topical areas for operations research (OR) and outcome evaluations. Reviews and approves research protocols before USAID/KEA implementing partners submit the protocols to the relevant GOK approved Internal Review Boards (IRBs).
• Provides technical assistance to HPN staff and the GOK to strengthen public platforms for sharing research findings with implementing partners and government departments at the national and county levels.
• Ensures that key research findings inform program and strategy/policy/guidelines development, and that USAID/KEA and its implementing partners learn from the research findings, and use the findings in collaborative, learning, and adaptive management. Works closely with the Strategic Planning Analysis (SPA) office to ensure adherence to USAID’s monitoring, evaluation, and learning guidance.
• Works with technical team in HPN to develop skills and knowledge on scientific writing (abstracts, papers) and to develop presentation skills at technical meetings/conferences.
Program Management, Coordination & Representation– 30 %
• Serves as COR/AOR and/or Activity Manager for strategic information (monitoring and evaluation, health management information systems, surveys and surveillance) activities, as assigned. Analyzes program performance data and financial reports, including reports on activity burn rates and pipelines and expenditure accruals, reviewing reports from partners with particular attention to activity and financial indicators.
• Supports technical staff on results management and manages HPN’s monitoring and evaluation plan and indicator tracking table for the Health Project Appraisal Document (PAD).
• Liaises with USG interagency counterparts and the GOK on critical strategic information issues; including programs target setting, reporting requirements, and results management for HPN programming in HIV, TB, malaria, RMNCH/FP, nutrition, and WASH.
• Supports the USG interagency team, the GOK, and implementing partners’ efforts in rapidly strengthening and using the one host country national monitoring and evaluation system.
• Represents USAID/KEA at national strategic information TWGs relevant to HPN’s portfolio.
• Supervises the Project Management Specialist (Data Management), actively supporting professional development, including technical and leadership skills, to ensure supervisee has relevant skills to achieve position objectives.

Strategic Planning– 30 %

• Provides broad strategic analysis using both quantitative and qualitative data from different sources and supports HPN leadership in the development of evidence-based strategic directions.
• Participates in the development of SI related components of PEPFAR, PMI, and USAID (TB, RMNCH /FP, nutrition and WASH) submissions for strategic planning and results reporting. Ensures program data is used to guide formulation of annual targets, and effectively assesses progress over time. Supports the harmonization of HPN targets to GOK’s strategic plans.
• Provides SI related input into implementing partner work plans and technical assistance in developing and implementing tools to monitor indicators.
• Evaluates the results achieved by implementing partners against their targets and tracks overall progress in achieving PEPFAR, PMI, and USAID goals as outlined in relevant strategic planning and activity level agreements. As necessary, adapts targets to be consistent with appropriated budgets, country constraints, and new opportunities.
• Assesses the quality of HPN program data sources, including partner M&E systems, through periodic data quality assessments and make recommendations for improvements.

POSITION ELEMENTS:

A. Supervision Received: The Project Management Specialist – (SI/M&E) works under the supervision of the SI Team Lead. Assignments are made orally and in writing. Most assignments are self-generated, and occur in the normal course of the work. S/he exercises independence in most phases of the assignment, but determines those situations that must be coordinated with the supervisor. The supervisor provides a review of the assignment, the goals and objectives to be achieved, and the results expected. The incumbent seeks advice and assistance as required. Completed work is accepted as technically correct, and the overall assignment is reviewed in terms of results achieved.

B. Supervision Exercised: Supervises Project Management Specialist (Data Management), providing technical guidance and updates especially on those that relate to understanding HIV/AIDS, TB/HIV, RMNCH, Malaria, and Nutrition programming requirements.

C. Available Guidelines: PEPFAR Planning and Reporting Guidelines, USAID regulations (including the Automated Directives System), the CDCS Performance Management Plan, HPN PAD Monitoring and Evaluation Plan including its Logical Framework Analysis provide broad guidelines as to the conduct of work related to the duties described above. USAID and PEPFAR program both have other documents and background papers on strategic information (health management information systems, monitoring and evaluation, surveys and surveillance) which may also provide valuable resources.

D. Exercise of Judgment: The incumbent works with a high level of independence in managing HPN monitoring and evaluation systems, and in informing and advising technical staff and IPs on data collection and measurement in Kenya. S/he uses considerable judgment in developing ideas and proposals, and in determining the appropriate analytical approach to be used for a particular analysis. The incumbent also exercises considerable judgment in determining who to involve or not involve in a particular activity, and proposes teams to accomplish the objectives and analyses agreed to.

E. Authority to Make Commitments: The Specialist retains the authority given to activity managers in USAID, and may make administrative arrangements and determinations consistent with ADS guidance and Mission policy. The Specialist must take action and establish priorities based on available guidelines and professional judgment. Guidance should be sought when needed, and the supervisor informed of activity and project status. The Specialist will on occasion be required to negotiate ad referendum for the supervisor.

F. Nature, Level, and Purpose of Contacts: Maintains a range of contacts with host-government professional staffs, representatives of other donors, and senior-level professional staff of other HPN Teams and Offices within the Mission. Maintains contact with leaders from private-sector and non-governmental organizations. These contacts may involve sensitive program and project management matters (e.g., failure to comply with agreed-upon conditions precedent). The purpose of these contacts is to collect information, organize input into program reviews and strategic objective/activity evaluations, and on occasion to explain the entire USAID/KEA PEPFAR program and its objectives.

G. Time Expected to Reach Full Performance: 1 year

MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION

Any application that does not meet the minimum requirements stated below will not be evaluated. Only short listed applicants will be contacted. If you have not been contacted within one month from the closing date of this advertisement, please consider your application unsuccessful.

REQUIRED QUALIFICATIONS

A. Education: Master’s Degree in Statistics, Medical Statistics, Biometric, Epidemiology, Health Economics and Policy and/or Demography

B. Prior Work Experience: A minimum of five years of progressively responsible experience in the development, monitoring, and evaluation of public health development projects is required. Experience in the application of statistical methods and field research experience is required. Demonstrated ability to provide technical support and capacity building in; operations research, outcome evaluations, and the management, analysis and use of data for decision-making is required. Prior work experience in database management, data informatics, and delivery of technical and scientific presentations and report writing is highly desirable. Experience with USAID, PMI and/or PEPFAR programs, policies, and regulations are desirable.

C. Post Entry Training: Familiarization training in USAID-specific procedures, regulations, and methods, and orientation to working from a donor-Agency perspective, etc., will be provided. Successful completion of formal COR/AOR certification courses is required. Other training to maintain professional capability in the field, and other courses offered for professional USAID staff, as appropriate; and, courses, seminars, conferences, and other activities in fields related to the sector and needed to maintain and update professional qualifications, as they become available will be provided, subject to offerings and the availability of funds.

D. Language Proficiency: Level IV (fluent) English proficiency, speaking and writing, is required.

E. Job Knowledge: The incumbent must have in-depth professional-level knowledge of strategic information, research, and monitoring and evaluation principles, concepts and practices, especially as they relate to managing public health and HIV/AIDS programs in Kenya. S/he must possess expert quantitative and analytical skills, an ability to develop monitoring and evaluation protocols, devise measurable indicators and set appropriate and achievable targets to measure performance outcomes. S/he must possess demonstrated competency in data management systems and data analysis applications such as MS Access, SPSS, SAS, and Spectrum. The Incumbent must be able to proactively and independently locate reference materials and data, research and analyze quantitative and qualitative data and present interpretation of said resources in concise and appropriate written reports. This position requires a thorough knowledge, or the ability to quickly acquire a thorough knowledge, of USAID programming policies, regulations, procedures, and documentation; and, the objectives, methodology, and status of projects assigned.

F. Skills and Abilities: This position requires experience in a management capacity, political analysis, program reporting and monitoring, and strong interpersonal and team-building skills. The ability to serve as an effective liaison with a wide array of individuals and institutions is essential. The incumbent must possess a familiarity with a wide range of issues, such as program evaluation, public health, research, community development, economic policy, and democracy and governance. S/he must be able to prepare clear, substantive reports and briefing papers in English, in a timely manner, and have the ability to develop a thorough understanding of USAID and host-government policies and procedures. The position requires flexibility, an ability to react to changing systems with sound analyses, and the ability to work under pressure.

EVALUATION AND SELECTION FACTORS

Applicants must submit a cover letter of no more than one letter-size page, which describes how their relevant professional experience and education has prepared them to meet the specific challenges of the duties and responsibilities described above. As part of the interview process, those applicants ranked highest may be required to submit a timed writing sample on a topic provided. The selection committee may conduct reference checks at any time during the selection process.
Applications that do not meet the required minimum qualifications will not be scored.

Prior work experience (40 points)
Job Knowledge (40 points)
Skills and abilities (20 points)
Total possible points: 100

Candidates meeting the above required qualifications for the position will be evaluated based on information presented in the application and reference checks. References will be asked to assess the applicant’s technical knowledge, work performance, communication skills, and group dynamics, using the above criteria. USAID reserves the right to conduct interviews with the top ranked short-listed applicants. The interview will be one of the determining factors in the final selection.

How to apply:

How to Apply

Step 1: Register in MyJobsInKenya at www.myjobsinkenya.com

Step 2: Complete the job application questionnaire at www.myjobsinkenya.com/usaid. The applicant must answer all the questions in the Questionnaire.

Step 3: Internal Applicants/Current USG Employees: Attach a cover letter explaining your qualifications for the position, updated curriculum vitae/resume (no more than five pages), a copy of your most recent Performance Evaluation Report, copies of all relevant certificates and three (3) to five (5) references. Scan and attach all the documents as one attachment and upload to MyJobsInKenya.

OR

External Applicants/Not Current USG Employees: Attach a cover letter explaining your qualifications for the position, updated curriculum vitae/resume (no more than five pages), copies of all relevant certificates and three (3) to five (5) references. Scan and attach all the documents as one attachment and upload to MyJobsInKenya .

Note to Applicants:

  1. Applications must be received by the closing date and time specified above, and submitted through myjobsinkenya.com.

  2. To ensure consideration of applications for the intended position, applicants must prominently reference the Solicitation number in their cover letter submission.

  3. Submissions will only be accepted through www.myjobsinkenya.com/usaid. Late and Incomplete applications (those that do not contain a cover letter, the applicant’s most current and up to date detailed CV, relevant education certificates and three (3) to five (5) references with contact information) will not be considered for the position. The closing date for receipt of applications is indicated above.

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