United States of America: Programme Assistant, GS-6, Deputy Director’s Office, Programme Division, New York HQ

Organization: UN Children’s Fund
Country: United States of America
Closing date: 18 Oct 2017

UNICEF works in 190 countries and territories to protect the rights of every child. UNICEF has spent 70 years working to improve the lives of children and their families. Defending children’s rights throughout their lives requires a global presence, aiming to produce results and understand their effects. UNICEF believes all children have a right to survive, thrive and fulfill their potential – to the benefit of a better world. For every child,a future

The fundamental mission of UNICEF is to promote the rights of every child, everywhere, in everything the organization does – in programs, in advocacy and in operations. The equity strategy, emphasizing the most disadvantaged and excluded children and families, translates this commitment to children’s rights into action. For UNICEF, equity means that all children have an opportunity to survive, develop and reach their full potential, without discrimination, bias or favoritism. To the degree that any child has an unequal chance in life – in its social, political, economic, civic and cultural dimensions – her or his rights are violated. There is growing evidence that investing in the health, education and protection of a society’s most disadvantaged citizens – addressing inequity – not only will give all children the opportunity to fulfill their potential but also will lead to sustained growth and stability of Countries. This is why the focus on equity is so vital. It accelerates progress towards realizing the human rights of all children, which is the universal mandate of UNICEF, as outlined by the Convention on the Rights of the Child, while also supporting the equitable development of nations.

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How can you make a difference?

Under the direct supervision of the Deputy Director for Cross Cutting Areas in Programme Division, the Programme Assistant is responsible for executing a broad variety of standardized tasks for the respective section(s) requiring thorough knowledge of UNICEF administrative procedures, processes and policies.

In this capacity, the need to project the image of a credible and reliable service provider is imperative to quality of process delivery, and the impact of work directly reflects on the overall reputation of the team in terms of responsiveness to client needs and quality of process execution.

This will involve:

1. Budget Monitoring

Provides support on budget revision/ preparation, implementation status, determination position of funding utilization, operational and financial closure. Monitors budgets and financial expenditures of section, ensuring compliance with UNICEF rules and regulations.

2.Support in Knowledge Management and Capacity Building

Acts as focal point between Programme Support Unit (PSU) and the section. Researches, analyses, verifies and synthesizes information on best practices and lessons learnt to support knowledge development and capacity building. Provides support in capacity development activities related to performance monitoring, programme development, and related internal UNICEF systems/tools.

3. Contract Management

Guide managers in the process of PCS/SSAs in line with the policies and guidance issued by FRG. Support in administration of staff and non-staff contracts for the Unit including extensions. Assists in preparing relevant background documentation in relation to initiating contracts for consultants, interns, volunteers and new staff. Facilitates the on-boarding of consultants and new staff members, including for issuance of UN ID card and planning for office space, computers and telephone.

4. Travel Management

Support travel arrangements of staff and consultants including arranging information pertaining to the purpose of travel, making reservations, processing travel entitlements/claims, processing visa requests, medical & security clearances, hotel reservations and related tasks.

5. Invoice Processing and Budget Monitoring

Responsible for collecting invoices and filing documents for approval, and thereafter processing in VISION for payments. Perform related admin procedures including verifying and uploading files, responding to clients on transaction status, monitoring expenditures and updating expenditure reports. 6. Meeting Management

Arrange and provide logistical and administrative support for meetings, including telephone/video conferences and face-to-face meetings and drafting minutes and follow-up on meeting action points to report to supervisor. Maintain an updated calendar for supervisor and other team members. Receive visitors and answer telephone queries.

7. Perform other administrative duties as and when required.

To qualify as a Champion for every Child you will have…

  • Completion of secondary education is required.
  • A minimum of six (6) years of relevant experience in providing progressively responsible administrative support services is required.
  • Working knowledge of UNICEF systems, policies and procedures is considered an asset.
  • Strong writing, interpersonal and communications skills.
  • Passing the GGST Exam (Global General Service Test)
  • Non-US candidates must be in possession of a US G4 visa or be a US permanent resident/citizen.
  • Fluency in English (written and verbal) is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset.
  • For every Child, you demonstrate…

    Our core values of Commitment, Diversity and Integrity and core competencies in Communication, Working with People and Drive for Results.

    UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified candidates from all backgrounds to apply.

    How to apply:

    UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organization. To apply, click on the following link http://www.unicef.org/about/employ/?job=507688

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