United States of America: Temporary Sub-Awards Officer

Organization: ICAP
Country: United States of America
Closing date: 30 Nov 2017

POSITION SUMMARY

Grant funded:

Under the direct supervision of the Associate Director of Procurement, the Temporary Sub-Awards Officer will be responsible for executing pre and post award award actions to initiate and further the implementation of sub-grants and subcontracts issued under ICAP’s assistance awards.

MAJOR ACCOUNTABILITIES

Pre-award

  • Reviews sub-award scopes of work and budgets to assure CU and U.S.G. regulatory compliance, cost realism, and content coherence.
  • Provides support to ICAP teams both in-country and New York in finalizing subaward packages. Support to include providing guidance on revisions, tracking revisions and document versions and ensuring the package meets quality standards.
  • Assists Sub-Award Managers in the process of executing sub-agreements by producing a variety of documents using approved templates.

Post-award

  • Attends cross-functional and country specific team meetings to review challenges related to the sub-award. Reports back and seeks guidance from the Associate Director of Procurement concerning next steps; executes next steps as advised.
  • Coordinates weekly calls with assigned country teams to discuss emergent issues. Maintains issues tracker and seeks guidance for resolution.
  • Maintains country-specific dashboards to support full cycle management of the sub-awards.
  • Reviews expenditure reports, expense projections with cash advance requests and other deliverables as assigned, verifies consistent application of ICAP financial and administrative polices and standards, as well as USG and CU rules and regulations.

Other

  • Performs other related duties as assigned.

EDUCATION:

  • Requires a Bachelor’s degree or equivalent in education and experience, plus three years of related experience.

REQUIRED EXPERIENCE, SKILLS, AND QUALIFICATIONS:

  • Minimum of three (3) years of directly related experience
  • Excellent oral and written communication and interpersonal skills
  • Proficient in word processing, spreadsheet, and networking
  • Knowledge of USG rules and regulations applicable to grants administration
  • Strong analytical skills to successfully perform financial reviews and other forms of quantitative analyses

PREFERRED EXPERIENCE, SKILLS, AND QUALIFICATIONS:

  • Minimum three (3) years of experience working with international non-profit organizations
  • Demonstrated experience preparing and managing grants and contracts
  • Experience with international protocols
  • Financial management/budget monitoring experience
  • Advance knowledge of 2 CFR 200, , 45 CFR 74; Federal Acquisition Regulations: 22 CFR 226 and 22 CFR 228
  • Experience managing DHHS, HRSA, USAID and other Federal agency and donor awards

How to apply:

https://jobs.columbia.edu/applicants/Central?quickFind=165011

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