Myanmar: Financial Management Officer

Organization: UNOPS
Country: Myanmar
Closing date: 06 Dec 2017

Background Information – Myanmar

Myanmar is one of UNOPS’ leading offices in Asia, acting as fund manager for three of the largest development programmes in the country, namely the Three Millennium Development Goal Fund (3MDG), the Livelihood and Food Security Trust Fund (LIFT) and the Joint Peace Fund (JPF). In addition, UNOPS is Principal Recipient for the Global Fund in Myanmar and for the Global Fund’s regional artemisinin-resistance initiative targeting drug resistant malaria in the greater Mekong sub-region. UNOPS provides procurement, infrastructure and project management services to a wide range of organizations in the country, including the Government of Myanmar, international development partners, other UN agencies, NGOs and INGOs. UNOPS plays a critical role in ensuring that the quality of services provided to its partners meets stringent requirements of speed, efficiency and cost effectiveness.

Within the Support Services department, the Financial Management Officer is responsible for the successful delivery of financial services to all of UNOPS’ operations in Myanmar. This requires the transparent utilization of significant financial resources and the effective leadership of more than 100 personnel in the finance unit. S/he analyses and interprets financial rules and regulations and provides solutions for a wide spectrum of complex financial issues.

The Financial Management Officer promotes a collaborative, client-oriented approach consistent with UNOPS rules and regulations and shall focus on the following:

  • Management and leadership of a large team of finance professionals
  • Providing financial advice and guidance to diverse clients within UNOPS Myanmar
  • Financial knowledge management and capacity building
  • Financial management, financial reporting and controls

The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

A. Functional Responsibilities

Under the guidance and supervision of the Head of Support Services, the Financial Management Officer’s duties include:

Management and leadership of a large team of finance professionals

a) Oversight of the Finance Unit, establishing strategic team objectives, key performance indicators, measurement standards, and expected results, offering guidance to enable responsible, effective and efficient performance;

b) Effective planning and allocation of resources to achieve goals and ensure the cost effective and appropriate use of resources in accordance with UNOPS standards of ethics, integrity and accountability framework;

c) Continuous assessment of the performance and effectiveness of financial services and recommending changes and/or corrective actions in the team structure and/or finance operations to enhance and maintain effectiveness in changing environment;

d) Fostering a positive work environment, respectful of both men and women, and ensure that the highest standards of conduct are observed;

Providing financial advice and guidance to diverse clients within UNOPS Myanmar

a) Financial advisory services to MMOC projects and programmes, and the MMOC Management Group to enable informed and shared management engagement on financial issues;

Financial knowledge management and capacity building

a) Attracting, retaining and developing talent in the Finance Unit to develop internal capacity across MMOC, with technical guidance to ensure work standards are achieved, both in terms of quantity/quality of input/output processed;

b) Lead, organize and conduct of trainings or workshops to build capacity of stakeholders on financial accounting, including the identification of expert resources for the trainings/ workshops, synthesis and dissemination of lessons learned and best practices in Finance, and contribute to knowledge networks and communities of practice;

Finance processes, oversight and compliance

a) Strategic alignment of MMOC financial management procedures and services with UNOPS rules and regulations and alignment with the MMOC business goals;

b) Full compliance of financial activities and reporting system with UNOPS rules, regulations, policies and strategies;

c) Development and implementation of MMOC standard operating procedures, guidelines and control of workflows; effective internal controls. Review and regular update finance procedures in light of changing circumstances or for the purpose of complying, streamlining and/or strengthening of existing financial and budgetary procedures;

Planning, budgeting and performance monitoring

a) Coordination of the operating budgets including review, analysis, reporting, monitoring and evaluation of budget expenditure;

b) Identification of administrative budgetary requirements, including: provision of guidance on for budget preparation, and the procedures for submission to facilitate consolidation at the global level;

c) Review, analysis and revision of data with respect to the finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements submitted by project managers, including review for reasonableness, consistency with the organizational goals and priorities;

d) Direct support during the development and implementation of project acquisition to ensure that financial aspects of new business can be efficiently implemented by UNOPS and that the financial components of proposals are in line with the corporate UNOPS policies specifically the client pricing policy;

e) Collaboration with the Project Managers and/or Project Support Officers in the improvement of the UNOPS project budget formulation system with the cooperation of the Information Technology and/or System Support;

f) Monitoring of the delivery and income of the portfolio, including planning and adjustment of expenditures for the administrative budget;

g) Discussion and communication with the Portfolio Specialist the savings or potential concerns that may require further review;

h) Analysis of trends and forecasting of income from projects and other sources;

i) Elaboration and implementation of cost-saving and reduction strategies;

Accounts Receivable and Accounts Payable

a) Control of the Accounts Receivable for UNOPS projects and follow up with partners on contributions, maintenance of the General Ledger;

b) Proper maintenance of the Accounts Receivables for UNOPS projects and follow-up with partners on contributions, deposits creation in UNOPS’ ERP system and their application to AR pending items;

c) Analysis and elaboration of proposals for the internal expenditures’ control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in UNOPS’ ERP system, and that travel claims and other entitlements are duly processed;

Cash management and treasury control

a) Timely review of cash position for local accounts to ensure sufficient funds on hand for disbursements and the identification and recording of receipts for income application;

b) Regular review of bank statements in UNOPS’ ERP system to monitor cash levels and for the identification and recording of receipts;

c) Establishment of efficient local banking arrangements and compliance with local financial and banking regulations;

d) Building of project capacity to effect payments using UNOPS’ ERP system;

Managed Cash Flow

a) Management of the “managed cash-flow” mechanism, including a team of approximately 80 personnel, establishing local fund flow mechanisms for implementing partners and sub-recipients,

a) proper receipt, management, safeguarding and disbursement of payments handled by the field and review, modification, initiation and implementation of internal control procedures in coordination with UNOPS Headquarters;

b) Proper maintenance of the field financial accounts, preparation of financial records, statements and reports as required or approval of the work of the finance unit, and coordination of field replies to internal and external audit queries;

Quality assurance, reconciliation and closure

a) Quality control of the account by performing review, analysis and reconciliation of accounts;

b) Ensure discrepancies are investigated and initiate timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers;

c) Coordination and execution of monthly, quarterly and annual closure activities for MMOC in compliance with pertinent UNOPS policies and procedures, and in line with financial guidelines;

Client reporting and financial statements

a) Timely and accurate financial reports for submission to funding sources in accordance with UNOPS rules, and in line with the established procedures;

Audit coordination

a) Coordination of audit activities, including planning, preparation, coordination during the audit engagements and follow up on audit observations and recommendations;

Asset management

a) Management, reconciliation and control of, and reporting on, PR National Programme assets in accordance with pertinent policies;

b) Ensure accuracy of MMOC assets financial data disclosed in the certified financial statements;

B. Impact of Results

The Financial Management Officer directly impacts the effective management and financial integrity of UNOPS through the effective stewarding of MMOC resources, maintaining appropriate controls and integrity of financial management in accordance with relevant UNOPS rules and regulations, enabling prudent management financial resources and building an informed and shared management engagement on financial issues in support of the MMOC strategy.

Education/Experience/Language requirementsEdit Delete

a. Education

  • Master’s Degree or equivalent in Business Administration, Finance, and Accounting or related discipline is required. Or a Bachelor’s Degree in combination of additional two years of relevant experience may be accepted in lieu of Master’s Degree.
  • Certification as a Certified Public Accountant (CPA), Chartered Accountant (CA) or equivalent highly desirable.

b. Work Experience

  • At least 7 years progressively responsible, job related experience in finance with great independence and decision-making authority is required.
  • At least 7 years of experience in managing finance units with a large number of personnel is required.
  • At least 5 years of experience in dealing with large financial systems and budgets is required.
  • Experience in financial advisory services is required
  • Knowledge of international accounting and financial reporting standards is required.
  • Knowledge of UN and UNOPS financial regulations and rules as well as procurement procedures would be an asset.
  • Knowledge of standard procedures and experience in managing audit is desirable.
  • Experience in multi-donor and multi-agency accounting and budgeting is desirable.

c. Language

  • Fluency in oral and written English required. Contract type, level and durationEdit DeleteContract type: Individual Contractor Agreement
    Contract level: IICA 3
    Contract duration: Initial one year (renewable subject to the satisfactory performance and funding availability)

For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

Additional Considerations

  • Please note that the closing date is midnight Copenhagen time
  • Applications received after the closing date will not be considered.
  • Only those candidates that are short-listed for interviews will be notified.
  • Qualified female candidates are strongly encouraged to apply.
  • For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
  • The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

It is the policy of UNOPS to conduct background checks on all potential recruits/interns.
Recruitment/internship in UNOPS is contingent on the results of such checks.

How to apply:

https://jobs.unops.org/pages/viewvacancy/VADetails.aspx?id=13444#7

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