Organization: UN Children’s Fund
Closing date: 01 Dec 2017
Purpose for the job
The Finance Assistant will be responsible for providing a variety of specialized tasks in finance functions, ensuring accurate and timely delivery that is in compliance with UNICEF financial rules and regulations, whilst demonstrating the capacity to research, adapt and evaluate irregular cases, and also to recommend improvements to process delivery and design.
At the G-6 level, the below tasks are expected to be carried out with a high level of independence.
III. Key functions, accountabilities and related duties/tasks
1. Ensures implementation of operational strategies, adapts processes and procedures focusing on achievement of the following results:
Full compliance with rules and regulations of financial processes, financial records and reports and audit follow up; implementation of the effective internal control framework.
Country Office Finance business processes mapping and elaboration of the content of internal Standard Operating Procedures in Finance in consultation with the direct supervisor and office management.
Preparation of cost sharing/attribution for allocation of operating expenses
2. Ensures Financial Reporting and performs quality assurance
Advise and assist on all aspects related to preparation of reports, compilation of data and answering queries on pledges recorded, funds received, adjustments made to ensure financial compliance, accuracy and completeness of data for its inclusion into statement of accounts and adjustment of budgets.
Advise units of discrepancies and assist to resolve differences in their records. Selects and enters data from a wide variety of documents, verifying and ensuring accuracy by checking sources, making necessary calculations and assuring inclusion of all relevant data
3.Ensures accuracy and timely maintenance of accounts
Maintain financial records and monitoring systems to record and reconcile expenditures, balances, payments, statements and other data for day-to-day transactions and reports.
Initiate correspondence to verify data, answers queries and obtains additional information on accounts and financial transactions, as required.
Close year-end account and assist in the preparation of year-end reports related to accounts receivable, accounts payable, prepayment, deposits, NEP and leave balances, etc.
4. Ensures Dashboards and Performance Reports are within agreed benchmarks
Prepare recurring reports as schedules and ad hoc reports, as required for budget preparation, audits or other reasons.
Follow up InSight dashboards and Closure of Accounts status, flags discrepancies and seeks prompt resolution
5. Supports staff on entitlements calculations and payments
Advise and assists staff, experts and consultants on all aspects of allowances, salary advances, travel claims and other financial matters, and calculate and prepare payments due for claims and services.
6.Ensures effective relations with banking officials and vendors
Maintains liaisons with officials of local banks to obtain day-to-day information on exchange and interest rates, changes in procedures and regulations, and matters pertaining to maintenance of office bank accounts. This includes prepares recurring reports and bank reconciliation.
7. Performs costing and budgeting calculations
Prepares detailed cost estimates, and participates in costing, budget formulation and analysis exercises as required.
8. Facilitates knowledge building and knowledge sharing
Organization of learning sessions for staff on Finance.
Systematic capturing of lessons learnt and good practices in Finance to share among LACR COs communities of practitioners.
9. Ensures that PFP monthly bank accounts are duly conciled
Handle the funds raised fromPFP operations and monthly monitor and reconcile five fundraising bank accounts.
10. Ensures the reimbursement of Value Added Tax
Timely prepares the reports with corresponding receipts for all local purchases and contracts for which UNICEF Peru requests the reimbursement of Value Added Tax.
11. Performs HACT assurance activities related to financial management capacity assessments
Simplified checklists to implementing partners
Spot checks related to expenditures executed by the implementing partners.
Completion of secondary education is required with professional/university level courses in Accounting and Finance/Business Administration considered as a valuable asset.
University courses in Accounting and Finance/Business Administration will be an asset.
Six years of experience in finance and accounting in required.
Solid experience with ERPs (SAP, Oracle) and Microsoft standard office suit (Excel, Word, Power Point medium level).
Fluency of English and local language of the duty station required.
HOW TO APPLY:
Ifyour competencies match the requirements of the post, apply to:
Application deadline:30November 2017
Unicef is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious and ethnic backgrounds (particularly indigenous people), as well as persons living with disabilities, to apply to become a part of our organization.
How to apply:
UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organization. To apply, click on the following link http://www.unicef.org/about/employ/?job=508937
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