South Sudan: Operations Manager

Organization: Carter Center
Country: South Sudan
Closing date: 31 Jan 2018

Operations Manager
Guinea Worm Eradication Program
South Sudan

Founded in 1982 by former U.S. President Jimmy Carter and his wife Rosalynn in partnership with Emory University, The Carter Center was created to advance peace and health worldwide. The Center, based in Atlanta, Georgia, is guided by a fundamental commitment to human rights and the alleviation of human suffering. The Center seeks to prevent and resolve conflicts, enhance freedom and democracy, and improve health. The Center, a not-for-profit organization, has helped to improve life for people in more than 80 countries by resolving conflicts; advancing democracy, human rights, and economic opportunity; preventing diseases, and improving mental health care. The Carter Center collaborates with other organizations, public or private, in carrying out its mission around the world. For additional information regarding accomplishments, leadership, governance, and current programs, please visit our website, www.cartercenter.org.

Summary:
Work with the South Sudan Guinea Worm Eradication Program (SSGWEP) Director, with The Carter Center Country Representative (CR), and Deputy Country Representative (DCR) under direct supervision by the Senior Operations Manager (SOM) to South Sudan, as well as with Ministry of Health (MOH) authorities to supervise and monitor the financial, transportation, procurement, and operational management of The Carter Center-supported programs by providing direct, day-to-day management and oversight of the aforementioned areas.

Operations Managers are independent contractors and as such are offered short term contracts up to 180 days (6 months). A contractor may be offered multiple successive contracts over time. The contract provides a daily honorarium commensurate with experience and education. The daily honorarium can vary, however, the starting rate per day is usually $150.00 based on work experience. The contract also provides a daily rate to provide for accommodation, meals and incidentals. The transportation costs (transatlantic flights, in country flights and land movement) are provided as well.

Responsibilities:

1. Assist the CR, DCR and SOM to supervise and monitor the financial, transportation, procurement, and operational management of The Carter Center supported programs by providing direct, day-to-day management and oversight of the aforementioned areas.

2. Ensure a safe, respectful, efficient, effective, and clean work place while building a sense of team by giving all staff the opportunity to grow professionally and utilize their skills and experience.

3. Though overall supervision is provided by the Finance Manager based in Juba, ensure supply hub financial operations conform to TCC financial policies. Specific duties will include the following:

a. Serve as primary approving Officer for supply-hub operational budget.

b. Ensure field operational budgets reach recipients in a timely fashion.

c. Verify petty cash fund daily.

d. Perform checks on QuickBooks of accounting entries for accuracy and clarity as directed by the Finance Manager.

e. Serve as a direct supervisor of the field accountant.

f. Ensure separation of duties is maintained.

4. Serve as the Procurement Officer for the supply hub, ensuring that all purchases for the organization are done transparently and fully in-line with established procurement guidelines.

5. Though overall supervision is provided by the Transport Manager based in Juba, directly supervise transport department as follows:

a. Coordinate vehicle movement.

b. Coordinate Transport Officer movement.

c. Ensure the Transport Officers efficiently and safely organize the garage/workshop and effectively utilize spare parts and tools.

d. Oversee record keeping modalities including performing weekly checks on vehicle repair logs, job cards and other forms.

e. Ensure drivers and Transport Officers adhere to all The Carter Center policies.

f. Ensure accurate spare parts inventory is kept at all times.

g. Assist Transport Manager in procurement planning on an annual basis.

6. Supervise supply chain operations and The Carter Center Logistics Officers (Logistician and Compound Manager) to ensure appropriate discharge of duties and execution of their performance and that of their subordinate staff. Specific duties will include the following:

a. Assist staff in daily planning and execution of activities.

b. Serve as primary approving Officer for sub-office supply requests.

c. Ensure sub-office supply requests follow proper protocol.

d. Track non-available items and submit weekly request, if necessary, to Juba office.

e. Coordinate all incoming and outgoing shipments while always prioritizing field technical needs.

f. Track shipments in process.

g. Investigate and report on any discrepancies between waybills and received items.

7. Verify that The Carter Center assets, materials, supplies and financial resources are being used in an honest and transparent fashion. Ensure The Carter Center-supported programs maintain accurate inventories of all physical resources through the following:

a. Ensure stock delivered to supply hub is verified upon delivery.

b. On a weekly basis, ensure through physical checks stock cards and inventories are up to date and weekly inventory is submitted by staff to Juba. Any discrepancies between stock cards/inventories/waybills and physical counts must be reported weekly to the Senior Operations Manager.

c. Ensure inventories accurately reflect all compound and transport workshop tools and equipment.

d. Ensure system of internal asset control including a properly documented way bill system.

e. Verify inventories on a weekly basis and ensure inventories are disseminated in a timely fashion to Juba and sub-offices.

f. Along with the relevant Field Program Manager, maintain effective asset controls and tracking for all sub-offices in the area-of-responsibility.

8. Assist the SOM to develop annual shipping plans for supplying all sub-offices in the area-of-responsibility with all needed resources on an annual basis.

9. Assist the SOM in forecasting and procurement planning on an annual basis

10. Report the following to the Senior Operations Manager monthly:

a. Activities and findings including status of ongoing shipments, discrepancies between sent/received items and result of weekly inventory checks.

b. All required transport reports as directed by the Transport Manager.

c. Challenges and actions taken in response.

d. Recommendations for The Carter Center Operations Department at the sub-office, supply hub and national level. Recommendations and findings must include finance, transportation, procurement and administrative topics.

Qualifications:

  • Minimum of 2 years of progressive experience in logistics management.
  • Minimum of 2 years of supervisory experience.
  • Fluency in English.
  • Able to work calmly under pressure, meet deadlines, maintain confidentiality of information, and foster teamwork.
  • Demonstrated ability to use basic logistics management tools.

How to apply:

To apply, please send CV and cover letter to guineaworm.recruitment@cartercenter.org.
Subject line must include: Application Operations Manager Position. All documents must be in Microsoft Word or PDF format. In the body of the e-mail, please indicate where you saw the job posting.

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