United States of America: USPSC Senior Disaster Operations Specialist (Multiple Positions)

Organization: US Agency for International Development
Country: United States of America
Closing date: 14 Nov 2019

Position Title: Senior Disaster Operations Specialist (Multiple Positions)

Solicitation Number: 720FDA18B00015

Salary Level: GS-13 Equivalent: $94,796 – $123,234

Issuance Date: December 14, 2017

Closing Date: Open and continuous through November 14, 2019 with Nine (9) Review Periods closing on:

January 11, 2018, 12:00 P.M Eastern Time

April 5, 2018, 12:00 P.M Eastern Time

June 28, 2018, 12:00 P.M Eastern Time

September 20, 2018, 12:00 P.M Eastern Time

December 13, 2018, 12:00 P.M Eastern Time

March 7, 2019, 12:00 P.M Eastern Time

May 30, 2019, 12:00 P.M Eastern Time

August 22, 2019, 12:00 P.M Eastern Time

November 14, 2019, 12:00 P.M Eastern Time

Closing Time: 12:00 P.M. Eastern Time

Dear Prospective Applicants:

The United States Government (USG), represented by the U.S. Agency for International Development (USAID) Office of U.S. Foreign Disaster Assistance (OFDA), is seeking applications from qualified U.S. citizens to provide personal services as a Senior Disaster Operations Specialist (SDOS) under a United States Personal Services Contract (USPSC), as described in the attached solicitation.

Submittals must be in accordance with the attached information at the place and time specified. Applicants interested in applying for this position MUST submit the following materials:

1. Complete resume. In order to fully evaluate your application, your resume must include:

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

(b) Specific duties performed that fully detail the level and complexity of the work.

(c) Names and contact information (phone/email) of your current and/or previous supervisor(s). Current and/or previous supervisors may be contacted for a reference.

(d) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.

(e) U.S. Citizenship

(f) Optional: How did you hear about this opportunity? (FedBizOps, OFDA Jobs, Career Fair, etc.).

Your resume should contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information should be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.

2. USPSC Application form AID 302-3. Applicants are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted.

NOTE ABOUT THE DATA UNIVERSAL NUMBERING SYSTEM/SYSTEM FOR AWARD MANAGEMENT REQUIREMENTS

All USPSCs with a place of performance in the United States are required to have a Data Universal Numbering System (DUNS) number and be registered in the System for Award Management (SAM) database prior to receiving an offer. You will be disqualified if you either fail to comply with this requirement or if your name appears on the excluded parties list. The selectee will be provided with guidance regarding this registration.

Additional documents submitted will not be accepted. Incomplete or late applications will not be considered. OFDA reserves the right to select additional candidates if vacancies become available during future phases of the selection process.

Applicants can expect to receive a confirmation email when application materials have been received. Applicants should retain for their records copies of all enclosures which accompany their applications. Your complete resume must be emailed to:

OFDA Recruitment Team

E-Mail Address: recruiter@ofda.gov

Website: www.OFDAjobs.net

Any questions on this solicitation may be directed to OFDA Recruitment Team via the information provided above.

Sincerely,

Renee Newton

Contracting Officer

Solicitation for USPSC Senior Disaster Operations Specialist (Multiple Positions)

1. SOLICITATION NO.: 720FDA18B00015

2. ISSUANCE DATE: December 14, 2017

3. CLOSING DATE/TIME FOR RECEIPT OF APPLICATIONS:

This solicitation is open and continuous until November 8, 2019. The following are the closing dates for each review period:

January 11, 2018, 12:00 P.M Eastern Time

April 5, 2018, 12:00 P.M Eastern Time

June 28, 2018, 12:00 P.M Eastern Time

September 20, 2018, 12:00 P.M Eastern Time

December 13, 2018, 12:00 P.M Eastern Time

March 7, 2019, 12:00 P.M Eastern Time

May 30, 2019, 12:00 P.M Eastern Time

August 22, 2019, 12:00 P.M Eastern Time

November 14, 2019, 12:00 P.M Eastern Time

4. POSITION TITLE: Senior Disaster Operations Specialist

5. MARKET VALUE:

GS-13 equivalent ($94,796 – $123,234 – includes locality pay). Final compensation will be negotiated within the listed market value based upon the candidate’s past salary, work history and educational background. Salaries over and above the top of the pay range will not be entertained or negotiated. Candidates who live outside the Washington, D.C. area will be considered for employment but no relocation expenses will be reimbursed.

6. PERIOD OF PERFORMANCE: Two (2) years, with three (3) one-year options

7. PLACE OF PERFORMANCE: Washington, D.C.

8. STATEMENT OF WORK

POSITION DESCRIPTION

BACKGROUND

The Office of U.S. Foreign Disaster Assistance (OFDA) is the office within USAID that is responsible for providing emergency non-food humanitarian assistance in response to international crises and disasters. OFDA is part of the Bureau for Democracy, Conflict, and Humanitarian Assistance (DCHA) and is organized into six divisions.

The Africa (AFD) Response Division and the Asia, Latin America, Europe and Middle East (ALE) Response Division are responsible for the provision of emergency humanitarian assistance through a grants mechanism to non-governmental organizations (NGOs), international organizations (IOs) including United Nations (UN) agencies and to other partners to ensure the implementation and delivery of this assistance. These Divisions also oversee OFDA’s non-response efforts in disaster risk reduction and resilience. AFD and ALE Response Divisions also coordinate with other organizations for the provision of relief supplies and assistance. They devise, coordinate and implement program strategies for a variety of natural and complex disaster situations. Both Divisions encompass groups of operations specialists who provide technical expert capability in assessing the quality and strategic function of disaster response and risk reduction activities. The AFD Response Division is divided into two teams: East and Central Africa (ECA), and Southern, West, and North Africa (SWAN). The ALE Response Division is divided into four teams: East Asia and the Pacific (EAP), Europe, the Middle East, and Central Asia (EMCA), Latin America and the Caribbean (LAC), and South Asia.

The Operations (OPS) Division develops and manages operations for OFDA’s disaster responses by readying people and systems; projecting U.S. Government (USG) humanitarian capacity quickly into the field; and delivering material and technical assistance. The OPS Division maintains readiness to respond to emergencies through several mechanisms, including managing Urban Search and Rescue Teams, coordinating, staffing, training, and equipping Disaster Assistance Response Teams (DARTs), and Washington-based Response Management Teams (RMTs), and stockpiling emergency relief commodities in key locations around the globe to ensure OFDA’s capacity to execute and coordinate USG humanitarian assistance and response to natural disasters and complex emergencies. The OPS Division provides technical guidance and expertise in Disaster Logistics, Urban Search and Rescue, Operations Center management, activation/readiness, Civil-Military Liaison, and Chemical, Biological, Radiological, Nuclear and Explosive Consequence Management. It also provides overseas support to OFDA offices and personnel and to other sectors necessary to ensure OFDA’s capacity to execute and coordinate USG humanitarian assistance and response to natural disasters and complex emergencies. The OPS Division is divided into four teams: the Disaster Assistance Support Program (DASP), Military Liaison Team (MLT), Operations Support Team (OST), and Overseas Administration Team (OAT).

The Program Support (PS) Division provides operational management support, including general administration, budget and financial services, procurement planning, information technology (IT), human resources management including staff care, and contract and grant administration support to OFDA. The PS Division supports OFDA’s mandate by providing innovative solutions for IT, staffing, funds control, budgeting, information and human resource management, and procurement to facilitate timely disaster responses. The PS Division is divided into four teams: the Award Change Control Group (ACCG), Human Resources Management Team (HRM), Budget, Finance, and Information Technology (BFIT) Team, and the Acquisition and Management (ACQ) Team.

The Preparation, Strategic Planning and Mitigation (PSPM) Division is responsible for the technical oversight of all OFDA response and mitigation programs, as well as preparation for response, mitigation, and disaster risk reduction activities. The PSPM Division houses technical experts in all sectors potentially affected by disasters, and leads the Agency in developing and promoting best practices for programming in these specific sectors. In addition, PSPM will be the focal point for technological innovations for humanitarian assistance in areas such as monitoring and evaluation, assessment, and information management. The PSPM Division is divided into four teams: Cross-Cutting Sectors Team, Natural Hazards Team, Health Team, and Livelihoods Team.

The Humanitarian Policy and Global Engagement (HPGE) Division assists the DCHA front office, the OFDA Director and OFDA Deputy Director with tracking trends and policy developments in the humanitarian assistance field. It engages in policy dialogue with other parts of USAID, the USG interagency, other donors, multilateral agencies, and NGO partners; recommends strategies for action to DCHA; initiates development of policy and internal guidance for OFDA; maintains global relationships with implementing partners, other donors, and the broader humanitarian architecture; engages with the U.N. to advance USG humanitarian policy objectives and to promote humanitarian principles within the USG and internationally. HPGE Division leads OFDA’s communications and social media outreach to effectively communicate OFDA’s story to a variety of strategic audiences; and serves as the office’s primary interlocutor on strategic issues with other federal partners to provide guidance to OFDA on policy issues pertaining to the interagency, and to improve USG humanitarian coordination and response during large-scale crises. The HPGE Division staff manages global programs, policy and outreach, strategic communications, and interagency training and engagement. HPGE is divided into seven teams: Policy Team, Global Programs Team, Strategic Interagency Team, Strategic Communications Team, Interagency Training Team, Public-Private Engagement Team, and the United States Mission to the UN (USUN).

INTRODUCTION

Senior Disaster Operations Specialists (SDOSs) play a central role in the USG’s disaster response, humanitarian assistance, and disaster risk reduction programs. Their core function is to manage a complex portfolio of humanitarian interventions and assist in USG policy engagement within an assigned portfolio. They are members of regionally focused humanitarian response teams consisting of Senior Regional Advisors, Senior Humanitarian Advisors, Program Officers, Field Monitors, Team Leaders, Deputy Team Leaders, Disaster Operations Advisors and Specialists, and/or Program Assistants.

SDOSs are part of Africa Division and will be assigned to one of two regional teams covering the following areas: Southern, Western and Northern Africa (SWAN), East and Central Africa (ECA). Each regional team is managed by a Team Leader and two Deputy Team Leaders.

OBJECTIVE

OFDA’s Africa Division requires the services of multiple SDOSs to enhance its capability to manage its portfolios and effectively respond to international crises and disasters.

9. CORE FUNCTIONAL AREAS OF RESPONSIBILITY

DUTIES AND RESPONSIBILITIES

Working under the guidance and supervision of the Team Leader and Deputy Team Leaders for the assigned Africa region of responsibility, SDOSs will be assigned to one or more complex portfolios which will require significant USG policy engagement and humanitarian program management. SDOSs can expect to move between portfolios depending on the changing nature of OFDA’s humanitarian engagement and the needs of the office. The SDOS will perform the following within the assigned portfolio:

Contextual Specialty:

· Monitor incipient disasters, international disaster response plans and efforts, and major humanitarian issues and challenges in the area of responsibility through a wide range of USG and international sources;

· Maintain regular contact with OFDA field representatives and the OFDA Regional Office to maintain current triangulated understanding of existing and impending humanitarian crises in the area of responsibility;

· Review and monitor national disaster risk reduction efforts and plans in the area of responsibility in collaboration with the regional team;

· Assist in identifying humanitarian issues, priorities, lessons learned, and opportunities in the region of responsibility and applying those to program strategy development and implementation;

· Maintain an in-depth understanding of political, humanitarian, organizational, and stakeholder interests specific to the region of responsibility;

· Prepare and/or provide substantive assistance in the preparation of regular strategic and analytical reports on current or anticipated emergencies, as well as of comprehensive preparedness documentation on assigned countries.

Portfolio Management:

· Work with implementing organizations regarding project proposals submitted for OFDA funding to ensure proposals meet OFDA’s program objectives and grant guidelines:

o Prepare all documentation to obtain timely grant project approval;

o Input appropriate award data into Office and Agency administrative and financial tracking systems;

o Track program reports from grantees and ensure reports are received in a timely manner; review program reports to ensure that program objectives have been achieved; collate input from report for feedback to grantee, and share reports with regional team member, as appropriate;

o Upon completion of programs, close out awards according to Agency policies, identifying funds for de-obligation and/or equipment for disposition;

o Expedite the flow of programmatic and other documents through the clearance process.

· Become certified and serve as an Agreement Officer’s Representative/Contracting Officer’s Representative (AOR/COR) for assistance awards, as assigned;

· Review the conceptual soundness, technical feasibility, and budget for disaster assistance activities and emergency projects;

· Review and process all award documentation according to OFDA’s Grant Guidelines, USAID Automated Directives Systems (ADS), and Federal Regulations including coordinating multi-unit participation and ensuring timely proposal review and processing;

· Provide regional support as needed to OFDA field operations to include monitoring of OFDA programs, assessments, strategy development and general field office coverage;

· Participate actively in the program strategy development process for the assigned portfolio, which may include coordinating input and editing;

· Assist the team in the coordination, development, and drafting of written program planning documents that may include event and scenario based contingency planning, staff planning analysis, and budget options.

Representation:

· Represent humanitarian concerns and priorities from the OFDA perspective in oral and written briefings, as well as coordination and policy development meeting to include the following:

o Meetings with individual and groups of implementing partners discussing programmatic priorities, objectives, progress, results, and challenges;

o Discussions, meetings, and papers informing USG foreign policy in areas with humanitarian concerns or impacts;

o USG Interagency forums;

o Coordination mechanisms with the DCHA bureau and USAID.

Leadership:

· Serve as peer mentor to DOSs and Program Assistants on grants management and portfolio management, to include OFDA’s business process, portfolio-specific budget and workload management, and post-award monitoring and management.

· Responsible for planning and carrying out assignments. The USPSC is responsible for planning approach or methodology to be used in carrying out assignments.

General Duties:

· Travel should be expected at 10-20 percent to monitor the program portfolio, to participate in strategy development, and to assist in office coverage.

· Sign-up for and serve as needed, on Washington-based RMTs, which provide services and support to DARTs deployed in response to disasters. The duties on RMTs will be varied.

· Serve as the OFDA after-hours duty officer on a rotational basis, for approximately one week every six months; and

· As needed, serve on Disaster Assistance Response Teams (DARTs) which may require immediate (within 24 hours) deployment overseas for an extended period of time.

· As needed, may serve on temporary details within the office, not to exceed six months. Duties performed while on detail will be aligned with the Team’s existing duties and responsibilities as well as directly related to the scope of work provided.

SUPERVISORY RELATIONSHIP:

The USPSC will take direction from and report to the Team Leader or his/her designee.

SUPERVISORY CONTROLS:

Supervisor sets overall objectives and resource available; USPSC consults with supervisor to develop deadlines, projects and work to be done. The USPSC is responsible for planning and carrying out assignments. The USPSC is responsible for planning approach or methodology to be used in carrying out assignments.

10. PHYSICAL DEMANDS

The work is generally sedentary and does not pose undue physical demands. During deployment on DARTs (if required), and during site visits, there may be some additional physical exertion including long periods of standing, walking over rough terrain, or carrying of moderately heavy items (less than 50 pounds).

11. WORK ENVIRONMENT

Work is primarily performed in an office setting. During deployment on DARTs (if required), and during site visits, the work may additionally involve special safety and/or security precautions, wearing of protective equipment, and exposure to severe weather conditions.

12. START DATE: Immediately, once necessary clearances are obtained.

13. POINT OF CONTACT: See Cover Letter.

EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION

(Determines basic eligibility for the position. Applicants who do not meet all of the education and experience factors are considered NOT qualified for the position.)

Bachelor’s degree with significant study in, or pertinent to, the specialized field (including, but not limited to, international relations, political science, and disaster management) and at least seven (7) years of relevant work experience with the USG, a Private Voluntary Organization (PVO), NGO, IO or UN Agency. Such experience must have a humanitarian focus and include responsibility in determining budget levels, selecting programs for funding, and/or managing and evaluating funded programs in a results type framework. Experience must include one (1) year of cumulative field work (foreign or domestic) in international humanitarian assistance and/or disaster response needs assessment, analysis, emergency relief program operations, or post-emergency rehabilitation.

OR

Master’s degree with significant study in, or pertinent to, the specialized field (including, but not limited to, international relations, political science, and disaster management) and at least five (5) years of relevant work experience with the USG, a Private Voluntary Organization (PVO), NGO, IO or UN Agency. Such experience must have a humanitarian focus and include responsibility in determining budget levels, selecting programs for funding, and/or managing and evaluating funded programs in a results type framework. Experience must include one (1) year of cumulative field work (foreign or domestic) in international humanitarian assistance and/or disaster response needs assessment, analysis, emergency relief program operations, or post-emergency rehabilitation.

SELECTION FACTORS

(Determines basic eligibility for the position. Applicants who do not meet all of the selection factors are considered NOT qualified for the position.)

● Applicant is a U.S. Citizen.

● Complete resume submitted. See cover page for resume requirements. Experience that cannot be quantified will not be counted towards meeting the solicitation requirements.

● USPSC Application form AID 302-3. Applicants are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted.

● Ability to obtain and maintain a Secret up to Top Secret/Sensitive Compartmented Information level clearance as provided by USAID.

● Ability to obtain a Department of State medical clearance.

● Must not appear as an excluded party in the System for Award Management (SAM.gov).

● Satisfactory verification of academic credentials.

APPLICANT RATING SYSTEM

The applicant rating system factors are used to determine the competitive ranking of qualified applicants in comparison to other applicants. Applicants must demonstrate the rating factors outlined below within their resume, as they are evaluated strictly by the information provided. The rating factors are as follows:

Experience – 30 points

· Humanitarian experience, to include civilian emergency response, early recovery, rehabilitation transition, or disaster risk reduction experience (10 points).

· Breadth of humanitarian experience across disaster cycle and program cycle (10 points).

· Experience managing USG awards from either the USG or the NGO side to include strategy or program design, proposal development or review, implementation compliance and monitoring (10 points).

Timed Writing Test (20 points)

Interview Performance (40 points)

Satisfactory Professional Reference Checks (10 points)

Total Possible Points: 100

How to apply:

APPLYING:

Applications must be received by the closing date and time at the address specified in the cover letter.

Qualified individuals are required to submit:

  1. Complete resume. In order to fully evaluate your application, your resume must include:

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

(b) Specific duties performed that fully detail the level and complexity of the work.

(c) Names and contact information (phone/email) of your current and/or previous supervisor(s). Current and/or previous supervisors may be contacted for a reference.

(d) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.

(e) U.S. Citizenship.

(f) Optional: How did you hear about this opportunity? (FedBizOps, OFDA Jobs, Career Fair, etc.).

Your resume should contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information should be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.

  1. USPSC Application form AID 302-3. Applicants are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted.

Additional documents submitted will not be accepted.

By submitting your application materials, you certify that all of the information on and attached to the application is true, correct, complete, and made in good faith. You agree to allow all information on and attached to the application to be investigated. False or fraudulent information on or attached to your application may result in you being eliminated from consideration for this position, or being terminated after award, and may be punishable by fine or imprisonment.

To ensure consideration of applications for the intended position, please reference the solicitation number on your application, and as the subject line in any email.

DOCUMENT SUBMITTALS

Via email: recruiter@ofda.gov

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