Deputy Area Coordinator Salamiyah

By adrien

Description du poste (profil):
The Deputy Area Coordinator is responsible for assisting the Area Coordinator to represent ACTED`s interests in Iraq with local authorities, donors, beneficiary communities and other key stakeholders. The Deputy Area Coordinator works to ensure program quality and operational implementation, as well as growth where appropriate and feasible, and strong representation. The Deputy Area Coordinator supports Project Managers to ensure that projects and programs address beneficiary needs and are implemented according to ACTED’s global strategy, donor guidelines, approved work plans and budgets. The Deputy Area Coordinator also assists with overseeing the day-to-day operations and security in the respective area.Duties and responsabilities1. Positioning1.1. Context analysisa) Support thr AC to analyse the area’s socio-economic situation, (donor) trends, needs and gaps;b) Regularly conduct stakeholder analysis, in particular who does what and where (3W) in the area.1.2. Strategy Implementation: Provide support in the implemetation of ACTED’s coutry program strategy in the area identifying strategic opportunities for expanding ACTED’s work in the area, and in particulara) Support in the identification of new opportunities and new sectors of intervention;b) Assist in consolidating and stabilizing programming;c) Review the geographic and thematic footprint;d) Ensure activities are relevant and meeting area/beneficiary needs;e) Identify ACTED added-value;f) Ensure humanitarian principals are adhered to;g) Contribute to identifying new donors, private sector partners, national and international NGOs, think tanks, academia, etc. to work with in the area based on complementarity and added value;1.3. Networking, positioning and general representationa) When requested, participate in donor meetings at area level and communicate relevant information to the Country Director and other relevant staff;b) Maintain active and regular working relationships with other NGOs, UN agencies, clusters, working groups, consortia, etc. at area level ensuring maximum visibility of ACTEDc) Maintain active and regular working relationships with local authorities and where necessary non-state actors and obtain required authorizations and buy-in for ACTED’s activities at area leveld) When requested, represent ACTED in key clusters, working groups, NGO coordination bodies, etc. at area level1.4. Proposal developmenta) Support the Project Development Department in proposal conceptualisation (problem statement, logframe) within the framework of the country, regional and global strategyb) Contribute to budget design ensure budget needs at area level have been taken into consideration1.5. Advocacy: Contribute to drafting issues papers, advocacy notes, press releases on relevant humanitarian and development issues in the area of operation2. Management and Internal Coordination2.1. Staff Managementa) Help staff in the area to perform their roles and responsibilities related to area operations and link with the capital Head of Departmentsb) Promote team building, productivity and staff welfarec) Mentor and support the team to build capacities, and improve efficiency and performance, and follow career managementd) Support the AC to manage interpersonal conflicts among staff at area level2.2. Internal Coordinationa) Facilitate interdepartmental communication and information sharing for a positive working environmentb) Implement ACTED coordination mechanism at area level (WAM, MAR, FLAT meeting, etc.)3. Project Implementation Follow-up3.1. Project Implementation Trackinga) Support Project Managers in project implementation through trouble shooting and eliminating blocking pointsb) Monitor output achievement, cash burn rates and ensure a time completion of projects through review of PMFs, BFUs and project reportsc) Ensure that relevant project information are up-to-date and available for reporting purposes3.2. Project Quality Controla) Ensure the application of a practical field based M&E system/plan for each projectb) Conduct frequent field visits to project sites to assess activities and ensure efficient use of resourcesc) Help Project Managers to adapt projects according to monitoring and evaluation findingsd) Ensure beneficiary feedback mechanisms are in placee) Support with the documentation of best practices and lessons learnt for projects in the area of operations.3.3. Partner Managementa) Identify potential local partners in the area based on an assessment of complementarity and added valueb) Provide support to partners in project implementation and ensure timely and qualitative implementation of projects by partners in line with ACTED and donor requirements4. FLATS Management4.1. Finance Managementa) Support in the management of project budgets at area level to avoid under/over spendingb) Help with budget forecastingc) Ensure timely and accurate area finance TITANIC reporting4.2. Logistics & IT Managementa) Support the timely procurement and adherence to rules of origin and nationality at area levelb) Ensure quality supply management at area levelc) Ensure proper asset management at area level and enforce asset investment policyd) Ensure proper stock management at area levele) Ensure proper IT systems, data back-up and protection from malware at area levelf) Ensure sufficient and reliable means of communication at area levelg) Ensure timely and accurate area logistics TITANIC reporting4.3. Administration and HR Managementa) Oversee transparent and timely recruitment of national staff and contribute to international staff recruitment upon capital requestb) Ensure regular performance appraisal and career management for staff at area levelc) Ensure timely and accurate area HR TITANIC reportingd) Ensure timely exit forms4.4. Transparency/Compliance Managementa) Minimize risk of fraud and corruption by ensuring adherence to ACTED FLATS proceduresb) Ensure that staff is aware of ACTED’s transparency and whistle blowing policy4.5. Security Managementa) Support the AC in the analysis of the security context at area levelb) Upon request, engage with relevant key stakeholders at area level to ensure access and support of interventionsc) Ensure the offices and houses conform to recommended security, health and safety standardsd) Ensure all staff in the area adhere to security procedurese) Ensure security incidents at area level are promptly reported to the capital

University education in a relevant field such as international development, emergency operations, humanitarian programming, technical degree in camp management, or the like;Extensive project management experience (management, planning, staff development and training skills) in emergency and/or development programmesBase management skills preferredAt least four years relevant work experience, preferably including camp settingsProven capabilities in leadership and management requiredAbility to work well and punctually under pressureExcellent skills in written and spoken EnglishStrong negotiation and interpersonal skills, and flexibility in cultural and organizational termsAbility to work well and punctually under pressureKnowledge of local language and/or regional experience an asset

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