occupied Palestinian territory: Programme Budget Officer, (NO-1), East Jerusalem, SoP (#104725) (Open for Palestinian Nationals only)

Organization: UN Children’s Fund
Country: occupied Palestinian territory
Closing date: 01 Feb 2018

UNICEF works in 190 countries and territories to protect the rights of every child. UNICEF has spent 70 years working to improve the lives of children and their families. Defending children’s rights throughout their lives requires a global presence, aiming to produce results and understand their effects. UNICEF believes all children have a right to survive, thrive and fulfill their potential to the benefit of a better world.

For every child, a Future

To learn more about working in Palestine please visit: https://www.facebook.com/unicefpalestine/

How can you make a difference?

Under the direct supervision of the Programme and Planning Specialist, the Programme Budget Officer performs tasks in support of preparation, management and monitoring of contributions, involving all sources of funds across programmes and operations, as well as support to programme coordination.

This position is part of the Programme section in East Jerusalem Office. The position will be reporting to the Programme and Planning Specialist in cooperation with the Deputy Representative.

Key functions, accountabilities and related duties/tasks:

  • Contribution management (budget planning allocation, monitoring)
  • Ensure timely allocation of new grants to respective programmes in line with approved budget breakdown and donor conditions
  • Work in collaboration with the Programme & Planning Specialist and Budget Owners to ensure the overall compliance with donor and grants conditions when allocating and re-phasing funds.
  • Monitor grants expiry dates with the objective of ensuring that all funds are fully utilized prior to grant expiry dates.
  • Monitor the utilization of regular Resources and Other Resources and produces regular updates for the Country Office Management.
  • Support the capacity development of programme staff to improve the description of expenditures that appear in financial reports
  • Retrieve information on costs of programme elements, such as staff and related costs from automated files and complies them in standardized and customized reports.
  • Enable an institutional memory within the office through development and maintenance of record keeping of OR allocations forms and emails related to RR allocation; ensure the filing of and access to all the financial and budget related files on proposals, donor reports and all other financial documents.
  • Management of financial dashboard reports
  • Monitor allocation and expenditures trends; generate, prepare and share with members of the management team the financial progress reports adapted from VISION and bring to the attention of the Programme & Planning Specialist any deviations or delays for corrective measures.
  • Prepare and timely submit monthly Management Indicator reports to the meetings of management team, including analysis on key programme indicators
  • Follow-up on agreed action during presentation of management reports
  • Provide reports on budget utilization during reviews (Mid-year, annual and mid-term reviews).
  • Management of financial reports related to resource mobilization and donor reporting
  • VISION support to fund management
  • Provide support to Programme staff on the appropriate VISION work processes, routine operation and utilization of the system and PIDB codes.
  • Diagnose problems and locally resolve/respond to queries that users encounter or liaise with the NYHQ including the global helpdesk for solutions.
  • Provide training to Programme and Operations staff in VISION transaction processing in the area of Programme Management, DCT Management (Z-HACT) and budget management and reporting.
  • Process requests for grants extension ahead of expiring dates in VISION.
  • Maintain updated VISION records for budget allotments, planning ceilings, donor contributions and related correspondence.
  • Cost distribution and payroll
  • Prepare cost distribution for SOP Country Office and advises budget owners on standard cost and conditions of Grants utilization in payroll.
  • Support staff payroll run by ensuring that adequate funds are allocated for staff salary and cost distribution uploaded for all staff on FT and TA.
  • Maintain an updated tracker for CDs.
  • Prepare monthly monitoring reports on fund utilization on CDs to ensure funds are utilized accurately and manage gaps.
  • Support to programme coordination
  • In close cooperation with the Deputy Representative, support programme coordination, organize meetings and workshops, draft minutes, follow-up on action points, compile inputs; file key programme documents;
  • As Secretary of the Partnership Review Committee, convene meetings, prepare minutes, file documents, track timeline to process Project Cooperation Agreements (PCAs), and undertake other follow-up actions;
  • Contribute to the implementation of the Harmonized Approach to Cash Transfers (HACT) plan, in cooperation with colleagues;
  • Perform other relevant duties.
  • To qualify as an advocate for every child you will have:

  • University degree in Business Administration, Finance and Accounting, General administration, Development studies, Statistics, Demography and Social Sciences, or any other relevant field of discipline.
  • At least 1 year of relevant professional work experience in Programme management and budgeting.
  • Work experience in international organization in the relevant area is an asset
  • Work experience on EU financial reporting is considered an asset
  • Experience in the usage of office software MS package and advanced knowledge of spreadsheet and database packages.
  • Experience in SAP is required.
  • Fluency in English and Arabic is required
  • For every Child, you demonstrate:

    Our core values of Commitment, Diversity and Integrity and core competencies in Communication, Working with People and Drive for Results.

    Functional Competencies

  • Analyzing
  • Relating and Networking
  • Deciding and Initiating Action
  • Applying Technical Expertise
  • Planning and Organizing
  • Following Instructions and Procedures
  • UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified candidates from all backgrounds to apply.

    How to apply:

    UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organization. To apply, click on the following link http://www.unicef.org/about/employ/?job=510200

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