Switzerland: Programme Officer, Preparedness and Response Division

Organization: International Organization for Migration
Country: Switzerland
Closing date: 31 Jan 2018

Position Title : Programme Officer, Preparedness and Response Division

Duty Station : Geneva, Switzerland

Classification : Professional Staff, Grade P3

Type of Appointment : Fixed term, one year with possibility of extension

Estimated Start Date : As soon as possible

Closing Date : 31 January 2018

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading

UN agency in the field of migration, works closely with governmental, intergovernmental and

non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged. For the purpose of the vacancy, the following candidates are considered as first-tier candidates:

1. Internal candidates

2. Qualified applicants from the following NMS countries: Antigua and Barbuda, Bahamas, Cabo Verde, Djibouti, Micronesia (Federated States of), Gabon, Gambia, Guyana, Iceland, Comoros, Lesotho, Libya, Montenegro, Marshall Islands, Mauritania, Maldives, Malawi, Namibia, Nauru, Papua New Guinea, Paraguay, Seychelles, Slovenia, Suriname, El Salvador, Swaziland, Timor-Leste, Holy See, Saint Vincent and the Grenadines, Vanuatu, Samoa


Under the direct supervision of the Head of the Preparedness and Response Division, the successful candidate will be supporting Preparedness and Response Division (PRD) core functions, with a focus on results based management within the division, as well as monitoring and reporting the use and application of core funding earmarked towards humanitarian capacity development, including all institutional and administrative aspects of core support from the UK.

Core Functions / Responsibilities:

  1. Support reporting and monitoring elements of the management of Department for International Development (DFID) core support earmarked towards the enhancement of IOM’s humanitarian response capacity. In particular, provide timely reporting on activities following the project documentation and donor requirements.

  2. Coordinate and lead regular project implementation monitoring meetings with relevant colleagues.

  3. Provide strategic advice, analysis and input to Department of Operations and Emergencies (DOE) management, relevant to all issues that may arise in relation to the use of DFID core funding.

  4. Advice on progress made towards implementation of relevant activities and take necessary steps to ensure efficient planning and resource management.

  5. Coordinate and advise on the implementation of the work plan and accomplishment of agreed targets/outputs. Advice on the review of the work plan to track implementation and to ensure that implementation is on schedule. Reflect any adjustments or changes and take corrective action as needed.

  6. Liaise and act as the focal point with relevant interlocutors to ensure efficient implementation. Facilitate information exchange and promote DOE-implemented initiatives.

  7. Identify best practices and formulate lessons learnt at implementation level to feed into the formulation of new projects and as inputs into IOM’s strategies.

  8. Support the DOE portfolio and contribute to project development efforts for the continuation of existing and new initiatives linked to emergency response capacity development.

  9. Oversee and coordinate timely submission of implementation reports, including ad hoc, monthly, interim, quarterly, annual and end-of-project reports.

  10. Support the production of PRD reports and analyses, including in relation to the PRD annual report, as well as division inputs into the Director General (DG) Annual Report

  11. In coordination with the Donor Relations Division, liaise with donors and stakeholders globally in direct relation to initiatives relating to core funding.

  12. Undertake duty travels with the aim of project/programme assessment, liaison with counterparts, problem solving, and development of new initiatives, as required.

  13. Perform such other duties as may be assigned.

Required Qualifications and Experience:


• Master’s degree in Political or Social Science, Business Administration, International Relations, Law or a related field from an accredited academic institution with five years of relevant professional experience, or

• University degree in the above fields with seven years of relevant professional experience


• Experience in IOM emergency programming with strong knowledge of IOM/UN project life cycles;

• Strong combination of training and experience in the field of operations, and working experience in complex environments;

• Experience in liaising with government authorities and local communities, as well as national and international institutions;

• Experience of working in conflict situations and heading field offices or sub-offices is a distinct advantage;

• Familiarity with IOM/UN administrative and financial management.


Fluency in English is required. Working knowledge of French and/or Spanish is an advantage.

Desirable Competencies:


• Accountability – takes responsibility for action and manages constructive criticisms;

• Client Orientation – works effectively well with client and stakeholders;

• Continuous Learning – promotes continuous learning for self and others;

• Communication – listens and communicates clearly, adapting delivery to the audience;

• Creativity and Initiative – actively seeks new ways of improving programmes or services;

• Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;

• Performance Management – identify ways and implement actions to improve performance of self and others;

• Planning and Organizing – plans work, anticipates risks, and sets goals within area of responsibility;

• Professionalism – displays mastery of subject matter;

• Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation;

• Technological Awareness – displays awareness of relevant technological solutions;

• Resource Mobilization – works with internal and external stakeholders to meet resource needs of IOM.


Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

How to apply:

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 31 January 2018 at the latest, referring to this advertisement.

For further information, please refer to:


In order for an application to be considered valid, IOM only accepts online profiles duly completed.

Only shortlisted candidates will be contacted. You can track the progress of your application on your personal application page in the IOM e-recruitment system.

Posting period:

From 18.01.2018 to 31.01.2018

Requisition: VN 2018/19 (P) – Programme Officer, PRD (P3) – Geneva, Switzerland (55320528) Released

Posting: Posting NC55320530 (55320530) Released ”