United States of America: OTI Program Assistant – Washington D.C.

Organization: US Agency for International Development
Country: United States of America
Closing date: 24 Jan 2018

The OTI Program Assistant – Washington D.C. is a full-time Personal Services Contract (PSC) position at the GS-9 or GS-10 equivalent level and located in Washington D.C. Applications for this position are due no later than January 24, 2018 at 1:00pm Eastern Time. For full information about this position, as well as instructions on how to apply, please read the entire solicitation at www.OTIjobs.net.

INTRODUCTION:

The OTI Program Assistant is a member of one of DCHA/OTI’s Regional Teams in the Field Programs Division (FPD), reports to the OTI Regional Team Leader or his/her designee, and is based in Washington, DC. OTI currently has five regional teams as part of its Field Programs Division (FPD): Africa (AFR), Europe and Asia (EA), Latin America and Caribbean (LAC), Middle East (ME), and Pakistan. OTI’s Regional Teams are responsible for all program implementation-related activity in the specific region.

The Program Assistant’s principal responsibility is to assist one of OTI’s regional teams in the administration and management of existing country programs and participates in new country program assessments as the need arises. This is a program-funded USPSC position, focused on country program implementation support. The Program Assistant must have a strong interest in assisting countries in transition and be able to accomplish a wide range of administrative functions (budget and financial preparation and management, records management, travel assistance, etc.) to help ensure programmatic success. Since work may require continued changes in program direction and implementation, including frequent coordination, the individual will be someone who is highly flexible and willing to work under conditions of ongoing change. The successful candidate will demonstrate sound judgment, excellent communication, interpersonal and analytical skills, be able to build and maintain collaborative relationships with staff in other support divisions and possess a well-developed understanding of US policy interests.

DUTIES AND RESPONSIBILITIES:

At the GS-9 Level:

Under the direct supervision of the Regional Team Leader or his/her designee, the Program Assistant will:

  • Provide daily administrative and operational support for the OTI Regional Team such as scheduling and coordinating meetings, taking notes, ensuring action items are completed, drafting and tracking memos, filing, and other assistance as required;

  • Backstop field-based staff through frequent communication and troubleshooting administrative challenges;

  • Assist in the development and management of effective tracking systems for programmatic and personnel action requests, including travel assistance, training logistics, and other management or budget needs;

  • Respond to requests for information and taskers regarding OTI programs from other teams, divisions, and/or USAID regional offices, within established office guidelines. Assist the teams in the creation and/or editing of information products in support of OTI programs;

  • Prepare Acquisition and Assistance Requests and support documentation for the management and administration of procurement in support of OTI country program activities;

  • Coordinate and collaborate closely with others in OTI’s Operations and Management Division and Program Learning and Innovation Division to ensure completion of OTI project administration, budgeting, personnel and other administrative actions;

  • Evaluate established program operational support processes, and make recommendations to improve effectiveness within office and agency policies and guidelines;

  • If required, serve as primary or alternate Contracting or Agreement Officer’s Representative (COR/AOR);

  • Participate as needed in design and implementation of new country program operations to include management, logistical, budget, administrative, personnel and contractual issues;

  • As needed, provide orientation, training, and mentoring for incoming staff; communicate with supervisor to recognize good performance and communicate where performance needs to be improved;

  • Perform all other duties assigned by the supervisor to ensure the successful implementation of country programs.

At the GS-10 Level:

Perform the same duties as the GS-09 level but with less supervision, greater decision-making authority, and greater independence of action.

  • Provide daily administrative and operational support for the OTI Regional Team such as scheduling and coordinating meetings, taking notes, ensuring action items are completed, drafting and tracking memos, filing, and other assistance as required;

  • Backstop field-based staff through frequent communication and troubleshooting administrative challenges;

  • Assist in the development and management of effective tracking systems for programmatic and personnel action requests, including travel assistance, training logistics, and other management or budget needs;

  • Respond to requests for information and taskers regarding OTI programs from other teams, divisions, and/or USAID regional offices, within established office guidelines. Assist the teams in the creation and/or editing of information products in support of OTI programs;

  • Prepare Acquisition and Assistance Requests and support documentation for the management and administration of procurement in support of OTI country program activities;

  • Coordinate and collaborate closely with others in OTI’s Operations and Management Division and Program Learning and Innovation Division to ensure completion of OTI project administration, budgeting, personnel and other administrative actions;

  • Evaluate established program operational support processes, and make recommendations to improve effectiveness within office and agency policies and guidelines;

  • Participate as needed in the selection of program implementers, such as grantees, contractors, and personal services contractors. If required, serve as primary or alternate Contracting or Agreement Officer’s Representative (COR/AOR);

  • Participate as needed in design and implementation of new country program operations to include management, logistical, budget, administrative, personnel and contractual issues;

  • As needed, provide orientation, training, and mentoring for incoming staff; communicate with supervisor to recognize good performance and communicate where performance needs to be improved;

  • Perform all other duties assigned by the supervisor to ensure the successful implementation of country programs.

MINIMUM QUALIFICATIONS:

At the GS-9 Program Assistant Level:

  • Bachelor’s Degree with a minimum of two (2) years of progressively responsible work experience performing a range of duties similar to those outlined in the scope of work above;

OR

  • Master’s Degree (with significant study in or pertinent to the specialized field, including but not limited to international development and social sciences) with a minimum of one (1) year of progressively responsible work experience performing a range of duties similar to those outlined in the scope of work above;

AND

  • At least one (1) year project management experience with a USG foreign affairs agency, international assistance organization, or non-government organization, in community development, mediation/arbitration, conflict resolution, democracy and governance, international law, human rights activities, and/or political analysis;

AND

  • A minimum of six (6) months overseas experience in a developing country preferred.

At the GS-10 level:

  • Bachelor’s Degree with a minimum of three (3) years of progressively responsible work experience performing a range of duties similar to those outlined in the scope of work above;

OR

  • Master’s Degree (with significant study in or pertinent to the specialized field, including but not limited to international development and social sciences) with a minimum of two (2) years of progressively responsible work experience performing a range of duties similar to those outlined in the scope of work above;

AND

  • A minimum of two (2) years of recent project management experience with a USG foreign affairs agency, international assistance organization, or non-government organization, in community development, mediation/arbitration, conflict resolution, democracy and governance, international law, human rights activities, and/or political analysis;

AND

(3) A minimum of six (6) months of overseas experience in a developing country preferred.

Please direct questions about this position or the application process to the OTI Recruitment Team at otijobs@usaid.gov.

How to apply:

For full information about this position, as well as instructions on how to apply, please visit www.OTIjobs.net. ;

Read more here:: RELIEFWEB CAREERS GOV