United States of America: Senior Project Officer

Organization: ICAP
Country: United States of America
Closing date: 30 Mar 2018


Reporting to the Deputy Director, Implementation Unit, the Senior Project Officer provides broad managerial support to the development, implementation, monitoring and evaluation of public health programs in a matrix organizational structure. She/he will have the responsibility for the successful implementation of all programs in her/his portfolio by developing deep knowledge of each project. The Senior Project Officer is accountable for all activities in the assigned portfolio of projects and must ensure a good working relationship with all relevant stakeholders including but not limited to Country Teams, Strategic Information (SI), Strategic & Partnership (S&P), Technology, Operations and Clinical and Training Unit (CTU).

Grant funded.


Program Management

  • Support the strategic planning process for country programs, including participation in country program retreats, and planning meetings
  • Contribute to the development and implementation of multi-country program initiatives
  • Assist in the definition of project scope and objectives, involving all stakeholders and ensuring that issues are presented to right team/ individual for resolution and closure
  • Manage the development, review and finalization of annual project work plans
  • Monitor project implementation progress, and identify and address implementation challenges in collaboration with country and headquarter staff
  • Coordinate provision of technical assistance to designated country programs by identifying internal technical resources and external consultants, and working with country teams to develop and monitor technical assistance scope of work
  • Manage the development of country program budgets and budget modifications, and monitor program expenditures to ensure activities are implemented within budgetary guidelines
  • Monitor changes to the project scope, schedule and costs and report or escalate to the unit directors as needed
  • Adhere to the reporting guidelines of the IU including templates and cadence and work with country teams to ensure that the reporting requirements are met
  • Participate in the design and implementation of assessments, program reviews and evaluation activities
  • Manage the documentation and dissemination of project results, including preparation and submission of progress reports, presentations, and other program documentation
  • Support teams in the development and management of sub-agreements scopes of work and sub-agreement budgets, and monitoring progress of contract deliverables and expenses
  • Support country teams to develop and implement a plan for periodic review of sub awardees including but not limited to implementation, targets and budget
  • Perform a risk assessment of the projects by country on a quarterly basis
  • Acquire proficiency in organization approved project management and data analysis tools and support the development of new tools

Award Management

  • Support the development of proposals on a need basis as proposal manager
  • Monitor the timelines for all donor action such as prior approval, continuation application etc.
  • Prepare donor requirements package by driving and participating in the process with the relevant stakeholders
  • Ensure that the donor package is signed off by the PI
  • Engage with S&P after the submission of the process to close any gaps in information

External Relationships

  • Develop and maintain working relationships with donors, partners and other stakeholders
  • Ensure compliance with donor requirements and Columbia University policies and procedures and contribute to the preparation and implementation of corrective action plans


  • Perform other related duties as assigned


  • Master’s degree in Public Health, Business or related discipline


  • Minimum three (3) years of experience in developing, implementing and evaluating public health programs
  • Demonstrated experience, knowledge and understanding of USG policies and regulations
  • Strong organizational skills and attention to detail
  • Excellent writing ability, strong interpersonal, group facilitation and oral presentation skills
  • Demonstrated experience working in teams, as well as, working independently with minimum supervision
  • Strong working knowledge of Microsoft Office


  • Experience in multiple countries in sub-Saharan Africa and Asia
  • Foreign language proficiency in French, Portuguese, Russian or Swahili


  • Requires international travel of 6-10 trips per year with each trip lasting approximately 10-14 days

How to apply:

Interested candidates, please click here