Kenya: Project Management Specialist

Organization: US Agency for International Development
Country: Kenya
Closing date: 16 Apr 2018

GENERAL INFORMATION

  1. SOLICITATION NO.: 18-55

  2. ISSUANCE DATE: March 23, 2018

  3. CLOSING DATE/TIME FOR RECEIPT OF OFFERS: April 16, 2018 (4:30 PM East Africa Time)

  4. POSITION TITLE: Project Management Specialist (Stabilization)

  5. MARKET VALUE: Equivalent to FSN-PSC 10 in accordance with AIDAR Appendix J and the Local Compensation Plan of USAID/Kenya and East Africa. Final compensation will be negotiated within the listed market value.

  6. PERIOD OF PERFORMANCE: Initial 1 year probationary period with renewable contract(s) contingent on performance, position need, and funds availability.

  7. PLACE OF PERFORMANCE: Nairobi, Kenya; with possible travel as stated in the Statement of Work.

  8. SECURITY CERTIFICATION REQUIRED: Prior to joining USAID, the selected candidate will be required to:
    • Undergo a comprehensive background investigation and;
    • Obtain and Retain an embassy issued Security Certification.

  9. STATEMENT OF DUTIES: (See Below)

  10. AREA OF CONSIDERATION: Open to qualified Kenyan Citizens and current employees of the U.S. Mission or Third Country Nationals (TCNs). Employees currently on probation are ineligible to apply. USAID provides equal opportunity and equitable treatment for employment of all people without regard to race, color, age, religion, sex, sexual orientation, national origin, political affiliation, disability status, veteran status, marital status or any other characteristic for equality of opportunity in all aspects of employment.

  11. PHYSICAL DEMANDS: The position requirements do not involve rigorous physical demands.

BASIC FUNCTION OF THE POSITION

The incumbent will support the Democratization, Stabilization, and Governance (DSG) Office in the planning, implementation, and monitoring of the team’s stabilization programming. Incumbent will ensure timely processing of grants through the implementing partner and USAID/Somalia. The incumbent will oversee maintenance of the official and working files for the stabilization portfolio, in accordance with agency regulations on records management; will compose draft letters and other necessary correspondence; and will perform other programmatic and administrative functions as required. The incumbent must have a thorough understanding of administration of work planning, have superior office skills, have good interpersonal skills, make independent decisions, and take action as required without supervision. Likewise, the incumbent must follow up on correspondence, and funding documentation related to the Transition Initiatives for Stabilization (TIS) portfolio in funded projects.

MAJOR DUTIES AND RESPONSIBILITIES

The incumbent is responsible for a full range of project management responsibilities in the area of stabilization:

Project Management and Related Duties – 60%

As the Agreement Officer’s Representative (AOR) and the Contracting Officer’s Representative (COR), the Program Management Specialist is responsible for the development and implementation of annual work plans, schedules for budget allocation, obligations, and expenditures, portfolio reviews, evaluation planning and implementation, audits, development and outreach communications, and closeouts. These responsibilities are defined in the AOR/COR letter issued by the Nairobi Office of Acquisition and Assistance. The Specialist provides day-to-day guidance and direction to implementing partners as needed; monitors progress of implementation of community-driven stabilization activities and provides feedback to the DSG Office and implementing partners as appropriate; monitors implementing partner submission of contract deliverables and notifies the DSG Office of upcoming and missed deadlines; and provides overall project management input to CORs/AORs.

The Specialist develops and maintains DSG Office hardcopy and electronic filing systems and provides filing guidance to DSG team members. S/he oversees correct implementation of the stabilization database by implementing partners; provides the DSG Office with database outputs (reports, maps, etc) as needed; manages the annual Performance Plan and Report process for the DSG team; prepares required data for Mission portfolio reviews; presents monitoring data to Mission members and other audiences as required; serves as primary DSG Office contact for USAID/Somalia third-party monitoring activities; and maintains and monitors the schedule for third-party monitoring of DSG Office activities.

Technical Specialist and Representational Duties – 40%

The Specialist assists CORs/AORs with information gathering, analyzing data, drafting concept papers and scopes of work, preparing budgets, and evaluating proposals for all stabilization activities. The incumbent is also involved in broader strategy development processes, linking closely with other Somalia Office portfolios and Regional Mission work. The Project Management Specialist will keep abreast of and analyze political, social, economic and other trends affecting conflict mitigation/Countering Violent Extremism (CVE)and stabilization activities in Somalia, and will keep the Mission informed of these trends.

The Specialist coordinates communications activities with the Mission’s Development Outreach Coordination Office (DOC) and communications staff of implementing partners; edits and submits regular stabilization updates and snapshots to the DOC; and provides guidance to implementing partners on community dialogue events and other project outreach activities.

The Specialist fosters and manages relationships with Somali government counterparts, private sector representatives, donor partners, and other stakeholders, supporting coordination efforts in stabilization activities and providing technical guidance and as appropriate. The Specialist represents USAID at official meetings and events and provides written reporting as appropriate. The Specialist coordinates visiting AID and other delegations related to stabilization activities, as required.

POSITION ELEMENTS

A. Supervision Received: The position will be supervised directly by, and report to, the USDH Democracy Officer in the USAID/Kenya and East Africa/Somalia Field Office, or his/her designate, and will work in close coordination with the other members of the Somalia Field Office. The Project Management Specialist will participate as a full team member of the Somalia Field Office. Performance is evaluated annually on basis of achieving work objectives and performance measures. Assignments are made orally and in writing. Most assignments are self-generated, and occur in the normal course of the work. S/he exercises independence in most phases of the assignment, but determines those situations that must be coordinated with the supervisor. The supervisor provides a review of the assignment, the goals and objectives to be achieved, and the results expected. The incumbent seeks advice and assistance as required. Completed work is accepted as technically correct, and the overall assignment is reviewed in terms of results achieved.

B. Supervision Exercised: This is a non-supervisory position.

C. Available Guidelines: Automated Directives System (ADS), Mission Orders, etc.

D. Exercise of Judgment: Yes

E. Authority to Make Commitments: AOR/COR related commitments.

F. Nature, Level, and Purpose of Contacts: Regular contacts with donors and mid-level government officials at the local, national and intergovernmental levels.

G. Time Expected to Reach Full Performance Level: One year.

MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION

Any application that does not meet the minimum requirements stated below will not be evaluated. Only short listed applicants will be contacted. If you have not been contacted within one month from the closing date of this advertisement, please consider your application unsuccessful.

REQUIRED QUALIFICATIONS

A. Education: Bachelor’s degree in international development, economic development, law, political science, public administration, public policy, management, peace studies, international affairs, cultural studies, social work, governance, international finance, or other closely related field is required.
B. Prior Work Experience: Minimum of three to five years of professional experience in project management with a U.S. foreign affairs agency, international assistance organization, or NGO in community development, economic development, conflict resolution, democracy and governance, international law, human rights activities, and/or political analysis.

C. Post Entry Training: This position requires the following USAID trainings – Introduction to Program Cycle (IPC), Project Design and Management, and COR/AOR certification.
D. Language Proficiency: Complete Level IV fluency (written/spoken/reading) in English and Level III fluency (written/spoken/reading) in Somali is required.

E. Job Knowledge: This position requires a sophisticated knowledge of development and stabilization issues in the Eastern Africa region, particularly in Somalia. The incumbent also needs to have competency on cross cultural work, gender in development, and rebuilding post-conflict.
F. Skills and Abilities: Managerial and coordination skills; excellent interpersonal skills in various settings; good social and professional judgment; ability to undertake extensive field trips; and ability to maintain collaborative working relationships in a team structure are required. The incumbent must be able to work under complex situations and maintain high quality work output. At a minimum, the successful candidate will be fully proficient in Microsoft Office applications (Word, Excel, Outlook, Access, and PowerPoint).

EVALUATION AND SELECTION FACTORS

Applicants must submit a cover letter of no more than one letter-size page, which describes how their relevant professional experience and education has prepared them to meet the specific challenges of the duties and responsibilities described above. As part of the interview process, those applicants ranked highest may be required to submit a timed writing sample on a topic provided. The selection committee may conduct reference checks at any time during the selection process.

Applications that do not meet the required minimum qualifications will not be scored.

  • Prior work experience (30 points)
  • Job Knowledge (30 points)
  • Skills and abilities (40 points)

Total possible points: 100

Candidates meeting the above required qualifications for the position will be evaluated based on information presented in the application and reference checks. References will be asked to assess the applicant’s technical knowledge, work performance, communication skills, and group dynamics, using the above criteria. USAID reserves the right to conduct interviews with the top ranked short-listed applicants. The interview will be one of the determining factors in the final selection.

How to apply:

HOW TO APPLY

Step 1: Register in MyJobsInKenya at www.myjobsinkenya.com

Step 2: Complete the job application questionnaire at www.myjobsinkenya.com/usaid. The applicant must answer all the questions in the Questionnaire.

Step 3: Internal Applicants/Current USG Employees: Attach a cover letter explaining your qualifications for the position, updated curriculum vitae/resume (no more than five pages) including a minimum of 3 references with contact information, a copy of your most recent Performance Evaluation Report, and copies of all relevant certificates. Scan and attach all the documents as one attachment and upload to MyJobsInKenya.

OR

External Applicants/Not Current USG Employees: Attach a cover letter explaining your qualifications for the position, updated curriculum vitae/resume (no more than five pages) including a minimum of 3 references with contact information, and copies of all relevant certificates. Scan and attach all the documents as one attachment and upload to MyJobsInKenya.

Note to Applicants:

  1. Applications must be received by the closing date and time specified above, and submitted through myjobsinkenya.com.

  2. To ensure consideration of applications for the intended position, applicants must prominently reference the Solicitation number in their cover letter submission.

  3. Submissions will only be accepted through www.myjobsinkenya.com/usaid. Late and Incomplete applications (those that do not contain a cover letter, the applicant’s most current and up to date detailed CV, relevant education certificates and three (3) to five (5) references with contact information) will not be considered for the position. The closing date for receipt of applications is indicated above.

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