Organization: International Organization for Migration
Closing date: 14 Mar 2018
Position Title : Grants Management Officer
Duty Station : Rabat, Morocco
Classification : Professional Staff, Grade P2
Type of Appointment : Fixed term, one year with possibility of extension
Estimated Start Date : As soon as possible
Closing Date : 14 March 2018
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading
UN agency in the field of migration, works closely with governmental, intergovernmental and
non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged. For the purpose of the vacancy, the following candidates are considered as first-tier candidates:
1. Internal candidates
2. Qualified applicants from the following NMS countries:
Antigua and Barbuda, Bahamas, Cabo Verde, Djibouti, Fiji, Micronesia (Federated States of), Gabon, Guyana, Iceland, Comoros, Lesotho, Libya, Montenegro, Marshall Islands, Mauritania, Malawi, Namibia, Nauru, Papua New Guinea, Paraguay, Seychelles, Slovenia, Suriname, El Salvador, Swaziland, Timor-Leste, Holy See, Saint Vincent and the Grenadines, Vanuatu, Samoa
The EU programme “Development Pillar to support the Regional Development and Protection Programme (RDPP) in North Africa”, implemented by IOM, aims at improving the protection of migrant populations and providing alternatives to the risks of irregular migration through a protection and a development component. The programme focuses on enhancing dignified living conditions, creating opportunities for migrants and supporting the welfare of host societies through their empowerment and the strengthening of their resilience.
Under the direct supervision of the Chief of Mission, and in close coordination with the Resource Management Officer (RMO) and the Programme Manager of the “RDPP Morocco – Protection and Resilience”, the successful candidate will be responsible for all grants and procurement activities of the IOM Mission in Morocco, including all aspects of the grant cycle of the RDPP Morocco programme.
In line with EU and IOM policies, rules and procedures, S/he will ensure the thorough administration of all grant requirements and oversee all aspects of the different procedures in order to track each grant from start-up through to close out.
Core Functions / Responsibilities:
- Oversee the development, tracking and control of relevant proposals, ensuring that all processes follow donor regulations and IOM rules and procedures. Identify and make recommendations for the resolution of potential issues.
Establish and maintain a weekly reporting system of programmatic activity and grant expenditure updates, for the mission, the donors and other counterparts as required.
Produce reports, develop reporting templates and refine existing mechanisms as required to ensure appropriate institutional memory in the area of grants activities and management.
Strengthen and maintain the necessary administrative structures, systems and processes in order to ensure grants transparency and a smooth implementation of the initiatives.
Monitor and maintain a full inventory of costs for each specific grant, coordinate program financial reporting and monitoring.
Supervise the procurement and Grants Assistants, providing training on all related aspects of the grants management process, pertinent databases and ensuring a high level of performance of the team.
Overview and analyze procurement requests, identify service providers and evaluate information regarding vendors’ performance in the areas of quality, prices and delivery of goods in view of IOM’s best interests; maintain and update databases of preferred suppliers.
Supervise the procurement team in preparing agreements, filing of support documents, ensure required documentation completion as per the agreement and guarantee diligent follow-up on reports.
Oversee the bidding process and provide support for procurement transactions; conduct appraisals, select suppliers and confirm terms of payment; and ensure authorization is received from the RMO and Chief of Mission.
Keep respective Project Manager(s) abreast of the estimated time of delivery or any changes that may affect or modify the pre-determined delivery conditions; ensure all expected merchandise is received in accordance with Purchase Order (PO) specifications, and that all goods are in good condition.
Ensure that appropriate funds are available for purchases.
Ensure that appropriate records are kept on assets disposal and that they are located and used accordingly in IOM’s best interest, and regularly ensure the update the asset inventory list.
Ensure that all procurement contracting processes and grant allocation processes are in full compliance and all activities are up to date with donor and IOM reporting and auditing requirements.
Monitor maintenance and repair of office facilities, including preventive maintenance, and establish maintenance agreements with competent service providers when it is feasible and determined to be cost-effective.
Undertake field travels to program sites to perform procurement and logistics/Grant evaluations and supervise and train field staff.
Participate in IOM inter-agency fora when required, including procurement working groups and the Logistics sector.
Perform such other duties as may be assigned.
Required Qualifications and Experience:
• Master’s degree in Business Administration, Management, Humanitarian Affairs, Development Studies or a related field from an accredited academic institution with two years of relevant professional experience; or
• University degree in the above fields with four years of relevant professional experience.
• Experience in a community-based and/or small-grants programming desirable, preferably in an international or non-profit environment.
• Experience in procurement and logistics operations.
• Experience in the UN system, a governmental, other multilateral or civil society organization in a developed or developing country is highly desirable.
• Good knowledge of the procedures of the EU, knowledge of IOM grants management and procurement rules and procedures, among others, will be an asset.
• Ability to supervise, direct and mentor staff.
• Experience in graphic design and key software to generate sophisticated reporting.
• Good knowledge of MS office, specifically MS Excel.
Fluency in French and working knowledge of English is required. Working knowledge of Arabic is an advantage.
• Accountability – takes responsibility for action and manages constructive criticisms;
• Client Orientation – works effectively well with client and stakeholders;
• Continuous Learning – promotes continuous learning for self and others;
• Communication – listens and communicates clearly, adapting delivery to the audience;
• Creativity and Initiative – actively seeks new ways of improving programmes or services;
• Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;
• Performance Management – identify ways and implement actions to improve performance of self and others;
• Planning and Organizing – plans work, anticipates risks, and sets goals within area of responsibility;
• Professionalism – displays mastery of subject matter;
• Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation;
• Technological Awareness – displays awareness of relevant technological solutions;
• Resource Mobilization – works with internal and external stakeholders to meet resource needs of IOM.
Internationally recruited professional staff are required to be mobile.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
How to apply:
Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 14 March 2018 at the latest, referring to this advertisement.
For further information, please refer to:
In order for an application to be considered valid, IOM only accepts online profiles duly completed.
Only shortlisted candidates will be contacted. You can track the progress of your application on your personal application page in the IOM e-recruitment system.
From 01.03.2018 to 14.03.2018
Requisition: VN 2018/51 (P) – Grants Management Officer (P2) – Rabat, Morocco (55389509) Released
Posting: Posting NC55389510 (55389510) Released
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